V101 - Executive Program Coordinator

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.

As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!

Job Description:

Responsibilities include, but are not limited to:

• Coordinate scheduling across the firm’s structured client pipeline and ensure accuracy across all systems

• Prepare executives with agendas, assessments, slide decks, and briefing materials ahead of client sessions

• Manage inboxes by organizing correspondence, flagging priorities, and responding on behalf of executives when appropriate

• Identify workflow bottlenecks and implement standardized or automated administrative solutions

• Own and manage complex calendars for senior leadership, including discovery calls, strategy sessions, and full day workshops

• Serve as the primary point of contact for client communication, ensuring a polished and consistent experience

• Oversee client onboarding and post workshop follow ups to ensure accountability and completion of action items

• Maintain accurate and up to date CRM records tracking client progress and implementation stages

• Monitor internal metrics and reporting to support leadership decision making

• Protect executive bandwidth by filtering requests and minimizing administrative distractions

Requirements:

Required Skills

• 1-2 years of experience

• Strong executive calendar and program coordination skills

• High attention to detail and follow through
• Proactive problem solving and anticipation of needs
• Clear and professional written and verbal communication
• Strong organizational and time management skills
• Ability to manage multiple priorities in a fast paced environment
• Process driven mindset with continuous improvement focus
• Emotional intelligence and professionalism under pressure
• Accountability and ownership of outcomes

• Strategic thinking and sound judgment

Work Shift: