Project Administrator - Business Development & Events

We are seeking a Project Administrator to provide administrative and coordination support across Business Development, Events, and Project teams at HDR, a 100-percent employee-owned company.

Requirements

• Provide administrative support across Business Development and Events teams
• Add and maintain new opportunities within company systems using bid and fee information
• Support the administration and tracking of pipeline opportunities and project information
• Assist in the organisation and coordination of events, webinars, meetings, and client hospitality
• Support event communications, including email invitations, attendee lists, and promotional materials
• Provide support during events to ensure smooth delivery
• Maintain event databases, contact lists, and intranet pages
• Schedule and coordinate meetings, including preparing agendas and taking minutes where required
• Record meeting actions and follow up where necessary
• Manage diaries and coordinate internal and external meetings
• Prepare, format, and collate documents, reports, and presentations
• Ensure documents are formatted in line with company templates and standards
• Maintain organised electronic filing systems and project documentation
• Liaise with internal teams, clients, and external suppliers in a professional manner
• Respond to internal and external queries and provide administrative support as required
• Assist with research and information gathering ahead of meetings
• Provide general administrative and operational support to the team
• Undertake ad hoc duties to support team activities and business needs

Benefits

• Generous Paid Time Off
• 401k Matching
• Retirement Plan