Virtual Assistant

Executive Virtual Assistant

Location: Remote | Type: Full-Time or Part-Time
Department: Administrative · Executive Support · Operations

About Us

We provide top-tier virtual assistance to busy professionals and growing businesses across industries such as healthcare, e-commerce, and consulting. Our global team supports clients with the administrative expertise they need to stay focused on growth, strategy, and execution—while we handle the behind-the-scenes essentials.

About the Role

We’re hiring a reliable and proactive Executive Virtual Assistant to act as a key support partner to executives, founders, and team leads. In this role, you’ll handle the administrative work that keeps everything running—from calendars and communications to research and file organization. This is a remote-first role for someone who thrives on structure, enjoys solving problems, and finds satisfaction in helping others move faster and more efficiently.

Responsibilities

• Manage complex calendars and coordinate meetings across time zones

• Organize inboxes, track emails, and draft professional communications

• Conduct research and summarize findings into concise briefs

• Prepare internal and client-facing documents, presentations, and reports

• Track tasks and project timelines using tools like Trello, Asana, or ClickUp

• Maintain organized digital filing systems and update CRM data

• Support travel planning, event scheduling, and logistics coordination

• Assist with light data entry, reporting, and operations support

What You Bring

• 2+ years in an administrative, operations, or executive support role (remote or in-person)

• Excellent communication, time management, and organizational skills

• Ability to juggle multiple tasks independently and meet deadlines without micromanagement

• Tech-savvy with tools like Google Workspace, Slack, Zoom, and task/project software

• Attention to detail, follow-through, and discretion with confidential information

• Fluent English and a professional, service-oriented demeanor

Ideal Candidate Profile

• Self-starter who anticipates needs and solves problems before they escalate

• Enjoys refining systems and creating order behind the scenes

• Comfortable in a fully remote environment with flexible workflows and international teams

• Values clarity, accountability, and a job well done