United States onlyJOB DESCRIPTION
- Ensures that the office facilities are in working condition, including, telephone and voice mail systems, fax machines, office equipment, temperature, A/C or heat, lighting, and other office systems, by contacting vendors, contractors, building management, and other service providers as needed.
- Maintains calendars for meetings, events, and other appointments, schedules appropriate meeting rooms/locations and time, and resolves scheduling and other conflicts as necessary to ensure effective use of time and resources.
- Establishes and monitors the inventory of office supplies and equipment; orders supplies as needed and within the established budget and approval process, and acts as liaison between the Company and vendors for repair, lease renewal, equipment maintenance, or issues with supplies, invoices, and billing.
- Makes travel arrangements for managers, team members, external consultants, visitors, and other dignitaries who have business with the Company by purchasing airline tickets, arranging hotel accommodations, and ensuring that materials and transportation or other resources are available at destination locations.
- Prepares documents, letters, presentations, and other communication materials for internal distribution; types and spell-checks documents; creates graphs and other displays; complies with document retention policies, and acts as liaison for questions related to communication.
- Reviews and/or assists in preparing expense reports for certain managerial personnel by analyzing and evaluating information, reconciling receipts and supporting documentation, and coordinating with Accounts Payable as necessary to discuss issues, answer questions, or provide additional information as necessary.
- May handle incoming and outgoing mail, including maintaining the postage meters and shipping supplies, ensuring timely distribution of incoming mail, screening and sorting priority from non-priority items as directed, and preparing overnight and special mail delivery packages.
- May act as first point of contact for visitors and callers to the department by answering telephone, welcoming visitors, and addressing caller and visitor needs.
- May coordinate the review process and ensures the timely distribution of all reporting by working closely with the Regional Property Manager and Community Manager to meet deadlines as outlined by the management agreement.
- May assist in the due diligence and property take over process by working on file audits, unit walk inspections, market surveys and other required items requested by internal and external clients.
Additional key responsibilities:
- Reviews, monitors, and ensures property compliance with all Affordable Housing Programs reporting and regulations. Works closely with Community Managers and Assistant Community Managers in the preparation and distribution of compliance reports to various local governmental agencies.
- Prepares and manages applicant/resident correspondence and documentation, identifies and resolves eligibility discrepancies, and maintains resident files and records.
- Conducts property file audits and reviews property procedures surrounding local and state housing programs. Identifies audit findings, corrects any non-compliance, and communicates those findings and resolutions to Clients and Community Managers.
- Reviews weekly occupancy and recertification reports for accuracy and communicates findings to Clients and Community Managers.
- Monitors income limits and utility allowances. Assists Community Managers to complete and process income and asset verifications, rent calculations, and household certifications.
- Reviews and monitors changes in regulatory and reporting provisions of local agencies, e.g. TCAC and HUD, etc. Disseminates this information to Community Managers.
- Coordinates with the Department of Housing and Urban Development (HUD), Public Housing Agencies (PHAs), state housing finance agencies and other regulatory agencies.
- As needed, in the development of new business, will provide input on local requirements for RFP’s regarding properties with the Affordable Housing Program and/or other local agency regulation components.
The hourly range for this position is $25 - 30 (California)
Compensation is based on geographic location and individual pay decisions will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc.
Corporate Positions: In addition to the base salary, may be eligible for an annual performance bonus that is based on individual and company performance.
Onsite Property Positions: In addition to the base salary, may be eligible for a discretionary weekly, monthly and/or quarterly bonus based on budget.
Greystar seeks to attract, recruit, advance and retain top talent. Greystar’s compensation strategy is tailored to appropriately reward the skillset and experience that a team member will bring to the organization.
Robust Benefits Offered for Full-time Team Members:
Medical, Dental, Vision, Life
401(k) with Company Match (eligibility required)
Short-term & Long-term Disability
Critical Illness/Accident/Hospital Indemnity Plans
Employee Assistance Program
Generous Paid Time Off: Time off benefits include vacation, holidays, personal days, and sick time and parental leave
For Union and Prevailing Wage roles compensation and benefits may vary from the listed information above due to Collective Bargaining Agreements and/or local governing authority.
Greystar will consider for employment qualified applicants with arrest and conviction records.
