Canada onlyAt Doctors of BC our vision is to promote a social, economic, and political climate in which members can provide the citizens of BC with the highest standard of health care, while achieving maximum professional satisfaction and fair economic reward.
Together, we make a difference so our doctors can make theirs. Join us today!
THE JOB: Senior Administrative Assistant, People & Culture (18 Month Contract)
The starting salary range falls within the minimum to mid-point of the salary range.
Starting Salary Range: $49,991 - $62,489
Reporting to the Vice President, People and Culture the Senior Administrative Assistant is responsible for providing integrated administrative support to the VP of People & Culture and other team leaders with any related initiatives, projects and working groups. The Senior Administrative Assistant is expected to have excellent oral and written communication skills as they will compose and edit correspondence, and a variety of high-level documents for the Vice President and People & Culture team, such as meeting minutes, briefing notes, agendas, power point presentations and emails. This will require someone who has outstanding attention to detail, a high-level of confidentiality and the political acumen to communicate with internal and external stakeholders.
This role will also be expected to work with the VP in stewarding the team’s budgets, submitting team expenses, organizing and scheduling team meetings, team events, and organization wide programs to elevate the employee experiences (Employee Awards, Length of Service awards and Employee Appreciation initiatives). This role will also be expected to learn and support the administration of Employee based platforms as needed (UKG, 15Five and Bucketlist).
Along with the duties listed above, they will serve as a point of contact for both internal and external stakeholders who have inquiries and requests related to People & Culture, support Fresh Service tickets, and supporting ad-hoc projects as needs.
WHAT SUCCESS LOOKS LIKE
Building Relationships (I):
- Establishes and maintains relationships and alliances.
- Shares information and readily determines to whom to go for relevant information.
- Seeks assistance and feedback in the problem solving process.
- Partners with others to achieve expectations.
Communication for Results (I):
- Conducts discussions with and writes memoranda to all levels of colleagues and peer groups in ways that support troubleshooting and problem solving.
- Seeks and shares relevant information, opinions, and judgments.
- Explains the context of interrelated situations, asks probing questions, and solicits multiple sources of advice prior to taking action when appropriate.
Initiative (I):
- Seeks out new challenges that require low to moderate risk taking and planning decisions.
- Determines the resources, team support, and technical needs necessary to enable success and procures them.
- Keeps responding to the challenge in spite of obstacles and setbacks.
Problem Solving (I):
- Applies problem-solving methodologies and tools to diagnose and solve operational and interpersonal problems.
- Determines the potential causes of the problem and devises testing methodologies for validation.
- Shows empathy and objectivity toward individuals involved in the issue.
- Analyzes multiple alternatives, risks, and benefits for a range of potential solutions.
- Recommends resource requirements and collaborates with impacted stakeholders.
Thoroughness (I):
- Demonstrates operational agility and renegotiates priorities as necessary.
- Uses organizational systems that result in multiple critical activities to be identified and completed on time.
- Puts systems in place and uses them to monitor and detect errors and problems.
- Tests and inspects outputs and applies quality checks prior to work submission.
Doctors of BC Team Member:
Approaches work with a collaborative spirit recognizing we are better together. Embraces change, provides excellence in service and is accountable for their results and helping others achieve theirs. Does the right thing, not the easy thing. Speaks openly and honestly to tackle tough challenges and enrich relationships. Balances hard work with fun and is genuinely friendly and committed to other’s well-being.
WHAT YOU BRING
- High school graduation supplemented by post-secondary education such as business and secretarial courses, workshops and seminars as well as one year of related experience; OR an equivalent level or related work experience in lieu of post-secondary education may also be considered.
- Excellent writing and editing skills and proven ability to develop clear, concise, and comprehensive written communication.
- Excellent judgment in setting priorities, identifying issues and determining action required when working under pressure and deadlines.
- Superior interpersonal, oral communication and relationship management skills.
- Adept at balancing major concurrent tasks and projects and working with both internal staff and stakeholders in a coordinated manner.
- Proven ability to respond to a wide variety of issues and deal with unclear situations and conflicting demands, and to seek leadership direction and support with priority setting when needed.
- Excellent computer skills using Word, PowerPoint, Outlook and Excel.
- Demonstrated ability to work independently and as a member of the team.
Doctors of BC thanks all applicants; however, only those selected for an interview will be notified.
Doctors of BC celebrates diversity, challenges inequality and is committed to sustaining an inclusive and diverse community. We do not discriminate against any applicant regardless of age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, socio-economic background, political beliefs and affiliations, family circumstances or other irrelevant distinction.
