Executive Assistant to CEO (f/m/x)

Who we are

We are the leading independent e-commerce logistics platform in Europe that provides scalable fulfillment services for e-commerce businesses and fast-growing D2C brands. From warehousing, picking and packing, delivery, and returns management, we take care of the whole order fulfillment process for online shops. By using our solution, retailers get access to a broad network of warehouses across Europe, which are all interconnected via our software. This enables e-commerce retailers to manage their whole logistics with our powerful all-in-one tool, in the fastest and most efficient way possible. As a result, merchants can improve their delivery speed, reduce logistics costs and optimize product availability.

As a scale-up company with several offices across Europe, we are always looking for talented team players who are eager to help us shape the future of e-commerce logistics; and this is where you come into play.

Your mission

Supporting the CEO in all aspects of his/her work. Multiply the CEOs impact in the organisation by proactively managing his/her communication, prioritisation, and execution.

This is what you will do

Administration & Management of the CEO Office

• Calendar management, gatekeeping the CEOs schedule as necessary, and being the primary point of contact
• Supporting the CEO with work related to the byrd board; preparation of materials for meetings, scheduling meeting logistics for quarterly meetings, attend meetings and take minutes, and act as a point of contact for the CEO office
• Organise and maintain CEO Office Google Drive files
• Monitor and process office expenditures as needed, and helping the CEO and Finance with CEO Office Budgets
• Arrange travel and itineraries for the CEO as needed
• Provide support to members of the c-level team on an ad-hoc basis as it relates to the CEO office
• Manage and follow up on CEOs tasks
• Provide support on other projects and duties as assigned by the CEO i.e. company events or operations
• Schedule and manage logistics for the CEO and the c-level team meetings, and any off or on-site events, prepare agendas and any pertinent meeting background materials, take minutes as needed, and maintain relevant documents
• Assist CEO and c-level staff manage follow-up decisions taken by the management team
• Draft and edit any materials the CEO might need for internal or external meetings, etc.
• Represent the CEO team as the primary point of contact, and keep the CEO informed with important information related to the CEO office

Support the wider organisation

• Organise, coordinate and support cross company events
• Facilitate internal communication, knowledge sharing and process improvements (e.g. implementation of tools)
• Communicate, and clarify the C-Level decision making and provide feedback to the C-level from the wider organisation

This is what you will need to succeed

• 2 years of experience in C-Suite Executive Assistance
• Outstanding communication, organisational skills
• Entrepreneurial personality with willingness to take decisions
• English Fluency (German a big plus)
• Located in: Berlin

Please note that this role is a temporary maternity leave replacement contract (for 12 - 18 months)

This is what is it in for you

• Choose where you work. With a remote working culture & a selection of swanky new offices, you can work from the comfort of your own home or one of our groovy hubs. Save on commute time by working remotely, or join colleagues in our offices & take advantage of the benefits that they have to offer.
• Permanent contracts. We offer permanent contracts to our colleagues. We hope to be working & growing together for a long time!
• Gym membership package. We want our employees to be healthy, happy, and well-rested. Our work-related activities are diversified; our movement is not. In order to create a balance, we offer gym memberships to colleagues in each of our entities, allowing them to keep active & maintain a healthy lifestyle.
• Annual public transport tickets. We offer annual public transportation tickets to employees to compensate for the time they spend commuting and as an incentive to opt for the environmentally-friendly way of commuting to our offices.
• Tech pack and merch. We provide top-quality hardware that you need to help byrd move the needle. To top things off, we also provide lots of merch to our byrdies to keep us all swagged out.
• Regular team events. We are always happy to meet for team lunches or a small break to unwind and have a (virtual) cup of your favorite brew. In addition, team-building and celebratory events are at the core of our social gatherings, bringing colleagues together to celebrate our achievements and growth.
• Meaningful tasks. With us, you will have the opportunity to work on meaningful projects that have a direct impact on our company and our customers. You will have an opportunity to work with a team of experienced and passionate professionals that care for you and your contributions to the team.

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Last but not least, we are an equal opportunities employer and value diversity. Therefore, we do not discriminate based on religion, skin color, national origin, gender, sexual orientation, age, marital status, or disability. Should you wish to learn more about our company culture and our values, then feel free to check out our and our page.