Virtual Executive Assistant

This is a remote position.

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Key Responsibilities:

• Provide administrative support to executives, including managing calendars, scheduling meetings, and organizing travel arrangements.

• Prepare and organize correspondence, reports, and other documents.

• Coordinate and prioritize tasks and deadlines for the executive team.

• Handle incoming calls, emails, and messages, ensuring timely responses or follow-ups.

• Manage and maintain confidential information with discretion.

• Assist with project management tasks, including tracking progress and communicating with team members.

• Research and compile data or information as needed for presentations or reports.

• Organize virtual meetings, including sending invitations, preparing agendas, and taking meeting minutes.

• Liaise with clients, partners, and vendors on behalf of the executive team.

• Provide additional support as needed, including handling personal tasks for executives.

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Requirements

Required Qualifications:

• Proven experience as a Virtual Executive Assistant or in a similar administrative support role.

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software tools.

• Experience with project management software (e.g., Asana, Trello, or similar tools) is a plus.

• Excellent organizational and time-management skills, with the ability to prioritize and handle multiple tasks efficiently.

• Strong written and verbal communication skills, with an emphasis on professionalism.

• Ability to work independently and remotely with minimal supervision.

• High level of discretion and confidentiality.

• Familiarity with video conferencing tools such as Zoom, Google Meet, or Microsoft Teams.

• A proactive, can-do attitude with the ability to think on your feet and solve problems.

Preferred Qualifications:

• Experience working in a media or creative industry.

• Basic understanding of social media platforms and digital marketing tools.

• Knowledge of graphic design tools such as Canva or Adobe Creative Suite is a plus.

• Experience in handling basic bookkeeping or invoicing is an advantage.

Benefits

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job