Executive Assistant - (ZR_22627_JOB)

This is a remote position.

• Monday to Friday Flexible hours from 8am to 5pm Arizona Time (20 hours per week)

• Client Timezone: Mountain Time
  

We are seeking a proactive, highly organized, and detail-oriented Executive Assistant to support the CEO in managing two dynamic businesses — one in residential construction and the other in ecommerce. This role requires a flexible multitasker who can handle administrative, financial, and operational duties with professionalism, discretion, and a high level of initiative. You will serve as the CEO’s right hand, ensuring both companies run smoothly and efficiently.

Key Responsibilities

• Manage the CEO’s calendar across both businesses, including scheduling appointments, meetings, and travel.

• Prepare materials for meetings, take detailed notes, and track action items and follow-ups.

• Handle financial administration such as organizing receipts, invoices, and performing basic bookkeeping.

• Oversee project timelines and deliverables using project management tools like Microsoft Planner or Trello.

• Draft, respond to, and manage email and other communications on behalf of the CEO.

• Coordinate travel arrangements and manage related expense reports.

• Maintain organized digital and physical filing systems for easy access to important documents.

• Act as a liaison with clients, vendors, contractors, and internal team members in a professional and efficient manner.

• Provide personal support to the CEO as needed, including running errands and managing personal tasks.

• Conduct research, compile data, and prepare reports and presentations.

• Maintain strict confidentiality and exercise sound judgment in handling sensitive information.

Requirements

• Proven experience as an Executive Assistant or in a similar administrative role.

• Strong project management and coordination skills.

• Exceptional organizational, multitasking, and time-management abilities.

• Excellent verbal and written communication skills.

• Working knowledge of bookkeeping and financial documentation.

• Proficiency in MS Office Suite and Google Workspace.

• Experience using project management tools such as Microsoft Planner or Trello.

• Ability to prioritize tasks, solve problems independently, and adapt to changing demands.

• High level of discretion and professionalism.

• Experience in the construction or ecommerce industries.

• Familiarity with Houzz Pro project management software.

• Demonstrated ability to thrive in a fast-paced, growing business environment.

• Bachelor’s degree (preferred but not required).

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job