Administrative Assistant (ZR_22163_JOB)

This is a remote position.

Job Highlights:

Contract: Independent Contractor

Schedule: Monday to Friday, 8:00am to 5:00 pm, 20 hrs/week | flexible During Client Business Hours
Client Timezone: New South Wales, Australia

Are you organized, proactive, and love supporting smooth operations behind the scenes? We’re looking for a reliable and detail-oriented administrative professional to support our design studio 20 hours per week.

This role is ideal for someone who thrives on systems, communicates clearly, and enjoys playing a key role in keeping client projects running smoothly. Experience in the creative industry is a bonus—but not essential.

• Inbox triage & admin support – Monitor and manage the director’s inbox, flag and action client/supplier emails, maintain organization and clarity.
  
• Client onboarding & proposals – Use Dubsado to create service proposals, contracts, and initiate onboarding workflows.
  
• Workflow tracking & follow-up – Stay on top of client deliverables and appointments, ensuring projects progress seamlessly via Dubsado.
  
• Project organization & data entry – Keep Houzz Pro updated with accurate project and client information.
  
• Supplier coordination – Request, collect, and organize quotes; prepare client proposals using email and Houzz Pro.
  
• Order tracking – Follow up on dispatches, ETAs, and client notifications for product deliveries or pickups.
  
• General admin – Format documents, organize digital files, and assist with light research or admin tasks.
  

Requirements

• Experience in admin, client coordination, or virtual support roles.
  
• Confidence using Dubsado, Houzz Pro, or similar systems—or a fast learner.
  
• Strong written communication and a polished, professional tone.
  
• A proactive mindset, keen attention to detail, and great time management.
  
• An interest in design, interiors, or architecture is a nice bonus
  

Benefits

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job