Executive Assistant

At Assistantly, we're dedicated to empowering businesses with global talent and creating strong partnerships between clients and our talented unicorns. We believe in transparency, kindness, and fostering an environment where everyone can achieve their full potential.

Be part of our dynamic 🦄 community and make a real impact on our clients' success. Assistantly offers some of the best benefits and perks in the industry.

About the Role

We are looking for a highly organized and detail-oriented Executive Assistant to join our team. In this role, you will play a crucial role in managing various administrative and organizational tasks to streamline our operations. You will work closely with the owner of the firm to ensure the smooth functioning of day-to-day activities and assist in business development initiatives. This role offers the opportunity to work remotely and grow within our firm.

Responsibilities

• Create systems & SOPs to systematize and enhance efficiency.
• Manage email inbox backlog and complete email management tasks including creating folders, filters, and templates.
• Engage in social media networking and replies.
• Perform data entry tasks as needed.
• Assist in CRM & task management.
• Establish and manage client surveys.
• Support referral partner relationships.
• Identify, plan, and schedule events/presentations.
• Coordinate with team members and contractors.
• Follow up with leads and manage client communications/follow-ups.
• Participate in networking events (if local).
• Perform errands, shopping trips, and on-site assistance at events (if local).

Requirements

• Proactive attitude with a strong ability to take initiative.
• Obsessively organized with meticulous attention to detail.
• Flexible and adaptable to changing plans and circumstances.
• Positive mindset with excellent communication skills.
• Clean background record.
• Fast learner with the ability to grasp new concepts and technologies quickly.
• Discreet and capable of maintaining confidentiality.
• Bonus points for legal experience, especially in estate planning or business law.

Benefits

• Above Market starting pay scale
• Permanent WFH opportunities
• Part-Time, Full-Time
• Health & Wellness Allowance
• Monthly Bonus Drawings
• Loyalty & Performance Bonuses
• Profit Sharing
• Professional Development Training
• Community of Unicorns