Media Production Coordinator

Planning & Strategy Support

• Support the development of traditional media plans (radio, TV, OOH, print, Direct Mail etc..) aligned to client objectives, budgets, and target audiences.
• Analyze market, audience, and competitive data (e.g., ratings, circulation, traffic counts) to inform channel mix, flighting, and placement recommendations.
• Partner with Media Planners and Media Buying leadership to translate strategy into detailed buying specifications and RFPs.

Buying, Negotiation & Vendor Management

• Collect proposals and evaluate opportunities across radio, TV, OOH/billboards, and print; recommend placements based on value, reach, and efficiency.
• Negotiate rates, added value, and placement details with vendors to maximize client investment while protecting quality and brand safety.
• Build and maintain strong vendor relationships, ensuring timely responses, accurate confirmations, and resolution of discrepancies.

Execution, Trafficking & Stewardship

• Create and maintain buy authorizations, insertion orders, and traffic instructions to ensure accurate execution across all channels.
• Coordinate with internal and external stakeholders to traffic creative assets and confirm correct rotation, spots, and placements.
• Monitor delivery and quality of placements (e.g., spot times, GRPs/impressions, posted boards, ad positions) and proactively address any under-delivery or quality issues.

Reporting, Optimization & Collaboration

• Compile and validate post-buy reports, including delivery vs. plan, makegoods, added value, and key insights.
• Identify optimization opportunities (e.g., reallocations by station/daypart, board mix, publication selection) and collaborate with planners and account teams to action recommendations.
• Coordinate with digital media counterparts to ensure traditional and digital buys are integrated and aligned, including extensions into streaming audio, online video/CTV, and digital OOH where applicable.
• Support accurate documentation for billing and reconciliation; partner with internal operations teams to resolve discrepancies.

Process, Quality & Cross-Functional Partnership

• Follow established SOPs, QA checklists, and templates for media buying and stewardship, and contribute ideas to improve them over time.
• Help maintain and improve trackers and tools used for buys, pacing, and reporting to ensure alignment between vendor documentation, internal systems, and client reporting.
• Collaborate closely with account management, analytics, and creative teams to ensure media recommendations and buys are aligned with broader client strategies and deliverables.