Infrastructure & Capital Projects – Invoice and Pay Application Specialist, ANS

THE WORK:

• You'll review submitted items for compliance with client requirements and work closely with the team to complete review and recommend client action using established protocols and templates.
• You'll review PA/PSI against benchmarks for formatting, completeness, calculation formula correctness and accuracy, cost compliance, terms and conditions, allowable costs, overhead and profit mark-ups.
• You'll review supplemental invoice reporting – for example, certified payroll, Federal programs compliance like Davis Bacon Act or Build America Buy America.
• You'll review and analyze cost and substantiating back-up.
• You'll review that approved billing rates are used.
• You'll verify that supporting documentation is provided and complete.
• You'll review that fees and reimbursable expenses are properly separated.
• You'll verify that reimbursable expenses are properly supported and itemized.
• You'll maintain work papers (electronic and paper) to document the information received from the client, information reviewed, analysis completed, recommendations, and documents returned to the client.
• You'll develop a strong working relationship with the client to facilitate communication and resolution of issues identified during the reviews.
• You'll performs financial analysis work, which may include budgeting, accounting, and financing skillsets.
• You'll assist with developing funding scenarios for program and project level costs that may include various funding sources. This work may also include interpretation of cash-flow impacts on recommended scenarios.
• You'll set up capital program budgets by project, track expenditures as they occur through to close-out. These activities will include financial oversight of major capital projects implementation, reporting, compliance, funding verification, and budget release activities.
• You'll track and monitors grant requirements and communicates potential impacts.
• You'll assists in implementing grantor requirements for carrying out projects and providing the necessary accountability and transparency.
• You'll assist in oversight of project budget development, usage, and requirements of any associated grant funding components.
• You'll analyze, reconcile, and balance the budgets of various programs and projects and assists in maintaining electronic registers of transactions.
• You'll assist in the preparation and completion of special financial reports as needed.
• You'll review submitted items for compliance with funding requirements, assist in creation of the funding eligibilities using established protocols and templates in place for these activities.
• You'll review include but are not limited to:
• You'll review proposals to ensure that client’s standard forms or equivalent are used and correctly completed. -Verify that supporting documentation is accurate and consistent for funding recommendation being made.
• You'll review construction change orders including the scope of work, cost compliance, terms and conditions, allowable costs, plans and specifications, and any other source documents to support funding recommendation.
• You'll have strong attention to detail to complete thorough reviews and maintain tracking logs of all data.
• You'll be able to work independently in a challenging environment and meet tight deadlines.
• Additional responsibilities may also be assigned.

HERE'S WHAT YOU'LL NEED:

• 5 years previous professional experience.
• Understanding of construction contract delivery methods – eg, DBB, CMAR, PDB.
• Familiarity with construction terminology.

BONUS POINTS IF YOU HAVE:

• Prior experience working on capital projects.
• Strong interpersonal skills.
• Strong experience and comfort with Excel (pivot tables and advanced formulas) and Adobe Acrobat.
• Ability to communicate with multiple levels of the client’s organization (executive, middle management, and administrative).
• Attention to detail.
• Comfort with working independently on assigned tasks as part of a larger team.
• Comfort performing tasks with a sense of urgency.
• Strong commitment to open communication and accountability.