Prior Authorization Specialist

Key Responsibilities

• The Prior Authorization Specialist will be responsible for the following core duties:
• Prior Authorization Submission and Monitoring:
• Monitor the Prior Authorization queue and manage an organized list of outstanding and in-progress PAs
• Review patient and service data provided by the biller/clinical team for completeness and accuracy
• Submit new prior authorizations to the correct insurance company and plan efficiently via the required method, including insurance portals, fax, or telephone
• Status Follow-Up:
• Proactively and consistently call insurance companies to check on the status of submitted prior authorizations to prevent processing delays
• Document all communication and status updates clearly and promptly in the patient management system
• Denial Management and Appeals:
• Identify, prepare, and submit prior authorization denial appeals in a timely manner, gathering all necessary clinical and administrative documentation
• Track the status of all submitted appeals through resolution
• System and Documentation Updates:
• Monitor the designated fax inbox or electronic queue for prior authorization approvals, denials, and requests for additional information
• Promptly update the patient management system with the final PA status, authorization number, and expiration date upon receipt of approval

Key Skills

• Exceptional Attention to Detail: Crucial for accurately submitting data and preparing appeals.
• Strong Communication Skills: Excellent verbal and written communication skills for professional interaction with insurance representatives and clinical staff
• English Speaking: Fluency in English is required to effectively communicate with insurance representatives and team members.
• Organizational and Time Management Skills: Ability to prioritize a high volume of PA requests and follow-up tasks under deadlines
• Problem-Solving: Resourcefulness in troubleshooting issues with insurance company portals or processes.
• Team Player: Ability to work collaboratively with billing and clinical teams to achieve patient care goals.

Optional

• Medical billing experience
• Familiarity with various commercial and government payer systems (e.g., Medicare, Medicaid, and major commercial insurers)
• Proven knowledge of medical terminology, CPT codes, and ICD-10 codes

About 1840 & Company