Accounts Payable and Receivable Controller

Job Purpose:

Responsibilities:

• Accounts Receivable (60%)
• Reconcile cash received with the Unit 4 system.
• Handle daily and weekly invoicing for UK and international partners.
• Managing invoicing and cash allocation for B2B customers.
• Proactively issue intercompany, rent, and service recharge invoices.
• Generate monthly or quarterly MSF/royalty invoices for international partners.
• Allocate cash receipts to invoices and credit notes.
• Obtain authorization for debt write-offs or write-backs.
• Send weekly statements to partners and actively monitor accounts for late payments and queries.
• Chase outstanding debts via phone or email.
• Collaborate with relevant departments to resolve outstanding queries.
• Maintain the ledger and provide the Credit Manager with detailed updates on each account for weekly debtor reports.
• Assist the Credit Manager in producing weekly debt reports for senior management.
• Create weekly price lists for intercompany partners.
• Raise self-bill invoices and credits for dropship suppliers.
• Accounts Payable (40%)
• Manage and process a high volume of supplier invoices using the Unit 4 financial system.
• Code overhead purchase invoices and match them against purchase orders.
• Accurately match stock invoices against purchase orders, quantities received, prices, and currencies, ensuring charges are correct.

Job Profile:

• Liaise with suppliers and internal departments to resolve purchase order, pricing, and stock discrepancies.
• Take ownership of ledger reconciliations and work with suppliers to resolve discrepancies.

Skills & Experience:

• Five years of experience in an accounts payable and receivable role.
• Proven ability to manage reporting data and perform analysis.
• Skilled in reviewing and resolving issues on statement reconciliations.
• Experience working with international suppliers and customers.
• Proficient in Microsoft Office, including Excel and Word.
• Familiarity with Unit4 or similar accounting software, with a solid understanding of system functionalities.
• Strong ability to prioritise workload and meet deadlines.
• Excellent communication skills and a collaborative team player.

Competencies:

• Enthusiasm: Can demonstrate enthusiasm in their work, in the brand and in the product ranges.
• Can embrace our mission and vision.
• Understands the importance of fun and has a positive ‘can-do’ attitude.
• Flexibility: Prepared to work in a changing environment and understands the need to offer flexibility at times of pressure.
• Accurate: Excellent administration skills, quality driven and attentive to detail.
• Articulate: Able to communicate clearly and in a professional manner in order to achieve results and support colleagues and clients.
• Self Motivated: Self driven and able to work effectively without supervision.
• Teamwork and collaboration: A good team player who understands the need to work together and support colleagues.

About 1840 & Company