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Zamahlase Sibisi

@zamahlasesibisi

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Experienced administrative professional specializing in higher-education operations and monitoring & evaluation.

South Africa

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What I'm looking for

I seek an administrative or M&E role in education or public sector where I can apply my coordination, reporting and stakeholder management skills and grow into leadership responsibilities.

I am an experienced administrative professional with extensive experience in higher education administration and monitoring & evaluation. I have supported colleges, schools and directorates at the University of KwaZulu-Natal and government departments.

I have coordinated student placements, managed fixed-term contract processes, handled travel and claims, and maintained accurate electronic and hardcopy filing systems. I have supported registration, meetings, conferences, travel arrangements and accreditation processes.

In government I supported performance monitoring and evaluation, compiled and analysed quarterly performance reports, monitored implementation and reconciled financial and non-financial performance against plans. I have experience conducting site visits, stakeholder coordination and preparing inputs for annual planning and reporting.

I bring strong competencies in report writing, data analysis, project management, records management, communication, and stakeholder liaison, with working knowledge of PFMA, Treasury regulations and HR legislation.

Experience

Work history, roles, and key accomplishments

Current

Administrative Assistant

Current

University of KwaZulu-Natal

Nov 2023 - Present (1 year 11 months)

Provide administrative support for student placement, assessment processing and contract administration for teaching practicums, improving placement coordination and record accuracy.

Records Management Microsoft Office Contract Processing Learn25 SMS

Administrative Assistant

University of KwaZulu-Natal

Jun 2022 - Jan 2023 (7 months)

Supported the College of Health executive office with registration queries, meeting coordination, travel arrangements and minute-taking, improving administrative efficiency and event delivery.

Meeting Coordination Minute Taking Student Registration Support Travel & Visa Arrangements Records Management Microsoft Office Event Planning

Administrative Assistant

University of KwaZulu-Natal

Oct 2019 - May 2022 (2 years 7 months)

Provided administrative and project support across School of Applied Human Sciences and College Humanities functions, including minute-taking, accreditation documentation and student admissions processing.

Admissions Minute Taking ITS Data Capture Document Collation Microsoft Office File Management

Performance Monitoring Officer

Department of Sport and Recreation

Jul 2011 - Feb 2017 (5 years 7 months)

Coordinated quarterly performance reporting and monitoring, reconciled financial and non-financial performance, and conducted site visits across 11 districts to track project progress and compliance.

Monitoring & Evaluation performance reporting Data Analysis Budget Reconciliation Monitoring Report Writing PM&E

Administration Officer

University of KwaZulu-Natal

Jan 2009 - Jun 2011 (2 years 5 months)

Delivered directorate-level administrative and secretarial support within the ICT division, coordinating meetings, budgets, reports and communications to streamline office operations.

Administrative Support Meeting Coordination Records Management Microsoft Office

Administrative Assistant

Department of Justice and Constitutional Development

Jan 2007 - Dec 2008 (1 year 11 months)

Provided administrative support to the directorate including records safekeeping, data capture, compiling statistics and responding to public enquiries to ensure smooth office operations.

Records Management document preparation Office Administration Statistics Correspondence Handling

Education

Degrees, certifications, and relevant coursework

University of KwaZulu-Natal (Westville)

Postgraduate Diploma in Human Resource Management, Human Resource Management

Activities and societies: Modules included Business Strategic Management, Entrepreneurship, Employment Relations, Financial Accounting, Human Resource Development, Labour Relations, Project Management, and Strategic Human Resource Management.

Completed a Postgraduate Diploma in Human Resource Management covering strategic HR, labour relations, HR development, and project management topics in 2014.