Looking for a job

Rufai Zainab

@zainab_rufai123

Message

Experienced administrative and executive virtual assistant skilled in operations and project organization.

Nigeria

Message

What I'm looking for

I seek remote-friendly roles providing executive or administrative support in organized, communicative teams where I can optimize workflows, manage calendars, and improve operational efficiency.

I am an administrative and executive virtual assistant with hands-on experience supporting clinics, small businesses, and remote clients. I specialize in calendar and email management, meeting coordination, travel planning, data entry, and maintaining strict confidentiality while improving operational efficiency.

I have successfully streamlined administrative processes to reduce routine task time by 25% and implemented task-management systems (Trello, Asana) that improved project completion speed by 45%. I am proficient with Google Workspace, Microsoft Office, CRM tools, Calendly, and Zoom, and I adapt quickly to new platforms.

I deliver reliable, independent support with strong communication and time-management skills, consistently increasing responsiveness and accuracy for clients while safeguarding sensitive information.

Experience

Work history, roles, and key accomplishments

Administrative Virtual Assistant

Puzzle Speech & Hearing Therapy Centre

Oct 2024 - Feb 2025 (4 months)

Supported clinic operations by managing patient registration, therapy scheduling, records, and client correspondence, and streamlined administrative processes to reduce routine task time by 25%.

Calendar Management Patient Scheduling Google Workspace Data Entry Records Management Meeting Coordination Confidentiality

Executive Assistant

Kralisade & Co.

May 2024 - Nov 2024 (6 months)

Provided administrative support including document preparation, data entry, research, and inbox optimization, improving operational efficiency by 30% and project completion speed by 45% via Trello and Asana.

Asana Trello Project Management Data Entry Research CRM Management Confidentiality

Administrative Virtual Assistant

Lyd Consult

Jan 2024 - Mar 2024 (2 months)

Assisted with inbox management, client onboarding, meeting coordination across time zones, and completed over 50 data entries with 95% accuracy, improving data processes and reducing errors.

Inbox Management Data Entry Excel Client Onboarding Accuracy

Education

Degrees, certifications, and relevant coursework

University of Ibadan

Bachelor of Arts, Linguistics

2019 - 2024

Activities and societies: Skilled-based volunteer work including administrative virtual assistant duties, inbox management, data entry, client onboarding, and scheduling (Jan 2024–Mar 2024).

Completed a Bachelor of Arts in Linguistics at the University of Ibadan from 2019 to 2024.