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Vania Theola

@vaniatheola

I coordinate project documentation, contracts, approvals, and stakeholder communication to keep operations running smoothly.

Indonesia

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What I'm looking for

I'm looking for a Virtual Assistant role where I can apply my project administration, document coordination, scheduling, and stakeholder communication skills to deliver accurate, dependable support in a fast-paced environment.

I've supported construction projects at PT. Nusa Konstruksi Enjiniring by submitting and tracking approvals, permits, work method statements, and project documentation for construction management and supervisory teams.

I prepare weekly and monthly reports, distribute approved documents to site engineers and field supervisors, and manage correspondence with internal, external, and international stakeholders.

Previously at PT. Indah Kiat Pulp & Paper, I negotiated and executed CMEI works and Central Equipment procurement agreements with vendors and local and international suppliers. I also collaborated with legal, finance, and supplier teams on contracts, invoice verification, Bank Guarantees, and Performance Bonds.

I'm bringing a structured, detail-focused approach to virtual assistance, supported by civil engineering project management studies and leadership experience across creative, journalism, and production teams.

Experience

Work history, roles, and key accomplishments

Construction Project Administrator

PT. Nusa Konstruksi Enjiniring, Tbk.

Aug 2024 - Dec 2025 (1 year 4 months)

Consistently submitted and tracked shop drawing approvals, material approvals, work method statements, work permits, and equipment entry/exit permits to the Construction Management Consultant (CM) / Supervisory Team. Distributed approved documents to site engineers and field supervisors in a timely manner.

Document Management Project Coordination Stakeholder Communication Reporting

Head of Wardrobe & Make-Up Team

Grease: The Musical Indonesia

Dec 2024 - Feb 2025 (2 months)

Led the visual styling team for a large-scale musical production, ensuring cohesive and stage-ready looks. Collaborated with cross-functional teams to execute visual concepts and managed team operations during show days.

Team Leadership Styling Cross Functional Operations Event Management

Contract Management Specialist

PT. Indah Kiat Pulp & Paper, Tbk. (APP)

Mar 2023 - Aug 2024 (1 year 5 months)

Expertly negotiated and executed Civil, Mechanical, Electrical and Installation (CMEI) works agreements between APP group and vendors. Expertly negotiated and executed Central Equipment (CE) procurement agreements between APP group and both local and international suppliers.

Contract Negotiation Procurement Vendor Management Performance Bonds

Vice Head of Creative Department

Unpar Radio Station (URS)

Jan 2021 - Dec 2021 (11 months)

Produced daily Instagram content to promote radio programs and increase audience engagement. Covered on- and off-campus events as a media partner, capturing live photo and video content.

Content Creation Social Media Video Editing Graphic Design

Head of Journalism Division

Parahyangan Photography Unit (POTRET)

Aug 2019 - Dec 2021 (2 years 4 months)

Led the Journalism Division within a campus photography community, overseeing content and event initiatives. Managed a photo hunting event with 10 participants, ensuring smooth coordination and execution.

Leadership Event Coordination Photography Project Management

Education

Degrees, certifications, and relevant coursework

Parahyangan Catholic University

Bachelor of Engineering, Civil Engineering

2018 - 2022

Grade: 3.26/4.00

Activities and societies: Specialized thesis on Construction Project Management studies titled Analysis of Cause and Impact of Change Orders on Building Projects (Case Study: Bandung Paramarta Cardiovascular Hospital Project).

Pursued a Bachelor's degree in Civil Engineering with a specialized thesis on Construction Project Management, achieving a GPA of 3.26/4.00.