Open to opportunities

Mayra Villalobos

@mayravillalobos

Message

I plan and execute high-impact events, combining protocol expertise and administrative precision.

Mexico

Message

What I'm looking for

I’m looking for a role where I can lead event planning with strong protocol, coordinate agendas and inventories, and support HR or administrative operations—working with teams that value confidentiality, clear communication, and continuous improvement.

I specialize in planning and executing protocol and diplomatic events, with experience in reception, coordination, and logistics. I bring a calm, discreet approach to managing agendas, invitations, catering, and on-the-day execution.

Beyond events, I support administrative and commercial/legal operations by translating and drafting corporate documentation and providing help in the accounting area. I handle document control, file organization, inventory and stock management, travel coordination, and report generation with strong attention to details.

In recent roles, I’ve coordinated events and services with a clear customer-first mindset, organized appointments and virtual meetings using Zoom and Teams, and maintained inventory records. I also support Human Resources processes (recruitment and selection), manage personal databases, update administrative and labor documentation, and contribute to social media-related documentation—backed by studies in International Relations and additional leadership/finance coursework.

Experience

Work history, roles, and key accomplishments

Auxiliar administrativa y Rec. Humanos

HUSOCO

Dec 2024 - Jun 2026 (1 year 6 months)

Apoyó procesos de reclutamiento y selección y gestionó la base de datos de personal. Realizó elaboración de reportes y presentaciones, gestionó documentación administrativa y laboral, y apoyó con la atención telefónica, redacción/edición de documentos y coordinación de calendarios.

Recruitment support Phone Support Calendar Management Social Media Management Zoom Microsoft Teams

Event Planning Specialist

Colegio de Estrategas

Dec 2022 - Oct 2024 (1 year 10 months)

Coordinó eventos y servicios de catering con enfoque en atención al cliente. Organizó citas y reuniones virtuales (Zoom y Teams) y gestionó el control de inventarios.

Event Coordination Customer Service Appointment Scheduling Zoom Microsoft Teams Inventory Management Negotiation Critical Thinking

Asistente comercial y legal

Trade X

Jun 2021 - Dec 2022 (1 year 6 months)

Tradujo y redactó documentación corporativa y brindó soporte en tareas contables. Apoyó en elaboración y control de archivos, manejo de inventarios y coordinación de viajes y agendas ejecutivas, generando reportes y documentación administrativa.

Translation Accounting Support File Management Inventory Control Travel Coordination Report Generation Administrative Documentation Confidentiality Problem Solving

Asistente administrativo y de eventos

Casa de la Universidad de California en México

Jan 2019 - Jan 2020 (1 year)

Planificación y ejecución de eventos protocolares, incluyendo recepción de invitados y coordinación de catering. Gestionó agendas e invitaciones y apoyó con la logística general de eventos.

Event Planning Diplomatic Reception and Protocol Event Logistics English B2