Open to opportunities

Maxine Da Rocha

@maxinedarocha

Message

Seasoned office administrator with 22 years' experience optimizing operations, documentation, and team support.

South Africa

Message

What I'm looking for

I'm looking for a role—ideally remote and closer to home—where I can use my administration, document control, and reporting skills to support teams, grow responsibly, and work with clear communication and accountability.

I'm a detail-focused, proactive office administrator with 22 years' experience across admin, document control, data entry, scheduling, reporting and client communication. I take ownership of tasks, step in where needed, and consistently deliver accurate, deadline-driven work that keeps operations running smoothly.

Throughout roles at KFD Wilkinson, Rotolabel, Performance Brands and others, I've managed invoicing, reconciliations, digital filing systems, tender documents, travel arrangements and internal communications, and supported finance with monthly records and purchase ordering. I'm tech-savvy with Microsoft Office, Google Drive and virtual collaboration tools, and I'm seeking a role—ideally remote—where I can apply my organizational strengths and proactive problem-solving to support a team effectively.

Experience

Work history, roles, and key accomplishments

Current

Office Administrator

Current

KFD Wilkinson (Pty) Ltd

Jul 2022 - Present (3 years 3 months)

Manage document handling, digital filing, monthly reporting to finance, schedule coordination, tender assistance and vendor liaison to keep operations running smoothly and meet deadlines.

Document Management Reporting Scheduling Travel Coordination MS Office Google Drive

Administrative Coordinator

Rotolabel

May 2014 - Jun 2022 (8 years 1 month)

Provided cross-departmental admin support including logistics coordination, scheduling, travel bookings, event planning, data capture, stock reporting and purchase ordering to ensure smooth operations.

Logistics Coordination Scheduling Data Entry Purchasing MS Excel Vendor Management

Payroll Consultant

1st Contact

Sep 2013 - Apr 2014 (7 months)

Managed client onboarding, processed expenses, tracked outstanding payments and handled client queries by phone and email, maintaining accuracy under strict deadlines.

Payroll Processing Onboarding Expense Management Accounts Receivable Client Communication MS Office

Invoicing Administrator

Performance Brands

Feb 2008 - Aug 2013 (5 years 6 months)

Managed invoicing and reconciliations for 300+ retail clients and two online stores, handled order entry, logistics follow-ups and internal reporting to support finance and operations.

Invoicing Reconciliations Order Entry Logistics Follow Up Data Entry

Receptionist / Admin Coordinator

On Tap Sales & Plumbing

Aug 2003 - Jan 2008 (4 years 5 months)

Started as receptionist and progressed to admin and sales coordination, handling product sourcing, display creation, invoicing, delivery management and accounts assistance in a fast-paced environment.