Open to opportunities

Jennifer Spedowfski

@jenniferspedowfski

Message

I build compliant EDMS and records programs for complex infrastructure and federal projects.

United States

Message

What I'm looking for

I'm looking to lead document control, EDMS, records governance, data migration, and compliance programs for infrastructure or public-sector projects, with opportunities to improve workflows, train users, and build auditable information systems.

At BB&E supporting NASA Ames Research Center, I manage records and document-control programs for engineering and environmental teams. I inventoried and governed more than 7,000 electronic and paper records, supporting accurate retrieval, legal retention, disposition, and federal compliance.

I configure SharePoint-based EDMS workflows, define metadata and document-numbering standards, lead data migration, and automate approvals and transmittals with Power Automate. I also develop SOPs, conduct audits, manage FOIA and CPRA searches, and prepare auditable records for leadership briefings and legal readiness.

I enjoy making complex information systems practical for users through training, quick-reference guidance, dashboards, and cross-functional collaboration with IT, Archives, Logistics, and technical subject-matter experts.

Experience

Work history, roles, and key accomplishments

Current

Records/Data Manager

Current

BB&E, Inc.

Jan 2017 - Present (9 years 7 months)

Led identification and inventory of 7,000+ electronic and paper records, applied legal retention schedules, and collaborated with SMEs to classify records. Developed and delivered SharePoint/DMS training curriculum and quick-reference guides to 30+ project participants.

SharePoint EDMS Administration Records Management ISO 9001 Power Automate ArcGIS CPRA Training SOP Development Change Management Stakeholder Management

Circulation Supervisor

Santa Clara University Library

Jan 2015 - Jan 2017 (2 years)

Provided multidisciplinary user support and tracked reference metrics to inform process improvements and training needs for 50–75 monthly interactions. Interviewed, trained, and scheduled student workers, onboarding 25 new staff annually and improving desk coverage by 30%.

Customer Service Training Process Improvement SOP Development Troubleshooting Staff Scheduling

Office Manager

Avery and Associates Physical Therapy and Biofeedback, LLC

Jan 2007 - Jan 2013 (6 years)

Set up and managed databases for Medicare payments, EFT deposits, therapist commissions, and patient billing, expediting rebilling and reducing processing time by 40%. Streamlined front desk operations and implemented HIPAA-compliant records retention and retrieval procedures.

Database Management HIPAA compliance Data Retention Process Improvement Billing Customer Service

Education

Degrees, certifications, and relevant coursework

UMass Global

Master of Science, Data Analytics and Geographic Information Systems

Master of Science in Data Analytics and Geographic Information Systems with concentrations in Data Analytics and Geographic Information Systems. Relevant coursework included Data Management, GIS for Infrastructure, Data Visualization (Power BI), and an applied project on data migration and dashboarding for document/information systems.

University of North Texas

Master of Library and Information Science, Library and Information Science

Master of Library and Information Science with coursework in records management, metadata/schema design, information governance, and archival practices supporting EDMS configuration and policy development. Earned Federal Records Management Certificate (NARA).