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Hailey Swart

@haileyswart

Procurement Administrator at HIK Abalone Farm, where I managed procurement and kept financial information accurate in SAP and Business Central.

South Africa

Message

At HIK Abalone Farm (Pty) Ltd, I managed procurement and office administration, prepared management reports, and maintained accurate records. I captured financial information using SAP and Business Central and kept procurement documentation organised and audit-ready.

Earlier, I supported HR and Finance at SANSA Space Agency and managed customer accounts, invoicing, and reconciliations at Coca-Cola Peninsula Beverages. My experience also includes administrative and procurement support in a municipal environment, including work with MFMA requirements.

Experience

Work history, roles, and key accomplishments

Procurement Administrator

HIK Abalone Farm (Pty) Ltd

Nov 2021 - Dec 2025 (4 years 1 month)

Managed procurement and office administration functions, prepared management reports, and maintained accurate administrative records. Coordinated supplier communication and ensured accurate capturing of financial information using SAP and Business Central.

Procurement Office Administration SAP Microsoft Business Central Report Writing Records Management Supplier Communication Deadline Management

Temporary Receptionist / Administrator

SANSA Space Agency

Aug 2020 - Jul 2021 (11 months)

Provided administrative and financial support to HR and Finance teams during restructuring projects. Coordinated meetings, managed correspondence, and maintained electronic and paper filing systems.

Administrative Support Financial Support HR Support Meeting Coordination Correspondence Management Filing System Payroll Administration Leave Administration Confidentiality

Admin Clerk

Coca-Cola Peninsula Beverages

Apr 2011 - Jul 2019 (8 years 3 months)

Managed customer accounts and administrative functions, processed invoicing and reconciliations accurately, and prepared financial and operational reports. Supervised and coordinated approximately 15 general workers, allocating and monitoring work activities.

Account Management Invoicing Reconciliations Financial Reporting Operational Reporting Records Management Supervision Team Coordination Cash Reconciliation

Administrative Assistant

Overstrand APD & Working For Water

Nov 2007 - Jul 2010 (2 years 8 months)

Provided administrative support to municipal management and project teams, assisted with procurement administration in accordance with MFMA requirements, and compiled reports and maintained project documentation.

Administrative Support Procurement MFMA Compliance Report Compilation Records Management Payroll Administration Financial Reporting Stakeholder Liaison

Secretary / Administrative Assistant

Child Welfare

Jun 2003 - Mar 2006 (2 years 9 months)

Managed correspondence, meeting minutes, and confidential case records. Assisted with community outreach initiatives and maintained accurate filing and reporting systems.

Correspondence Management Minute Taking Confidential Records Filing System Reporting Community Outreach

Voluntary Administrator

Hawston Primary School

Jan 2002 - May 2003 (1 year 4 months)

Supported the school's administrative functions, including financial claims, filing, and parent communication.

Administrative Support Financial Claims Filing Parent Communication

Education

Degrees, certifications, and relevant coursework

University of South Africa (UNISA)

Short Course, Office Management

2013 - 2013

Short course in Office Management focusing on business and office environment, information management, communication, and office finance.

Tygerberg College

N4, Marketing Management

1999 - 1999

N4 Marketing Management with focus on marketing management, computer practice, communication, and entrepreneurship.

Northlink College

National Certificate (NQF Level 6), Public Management

National Certificate in Public Management (NQF Level 6), with modules in Public Finance, Public Administration, Municipal Administration, and Public Law.