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Ntombi Maqhula

@ntombimaqhula

Procurement Specialist at CIPC who managed end-to-end public tenders and achieved 10 years of clean audits with zero irregular expenditure.

South Africa

Message

At Companies and Intellectual Property Commission (CIPC) (dtic group), I managed end-to-end tender procurement, from drafting specifications and market research to evaluations and award recommendations. I achieved 10 years of clean audits and zero irregular expenditure.

I conducted BBBEE verification and compliance checks under PFMA, PPPFA, and Treasury Regulations, and presented tender evaluation reports to the Bid Adjudication Committee. I also managed deviations above R1 million and supported contract administration.

As Procurement Admin/Specialist/Tender Office Lead, I supervised Administrators and Interns, delivered SCM training, and monitored performance. My work included procurement planning aligned to budgets and reporting to National Treasury.

Earlier, I worked as an Executive Assistant to the Chief Financial Officer at Companies and Intellectual Property Commission and held administrative roles in government and other organizations. I hold a BCom Honours in Business Management and degrees in Supply Chain and Operational Management and Supply Chain Management.

Experience

Work history, roles, and key accomplishments

Procurement Admin/Specialist/Tender Office Lead

Companies and Intellectual Property Commission (CIPC)

Sep 2007 - Aug 2026 (18 years 11 months)

Managed end-to-end tender procurement processes including drafting specifications, market research, advertising, evaluations, and award recommendations. Conducted BBBEE verification, compliance checks, and scoring reviews in line with PFMA, PPPFA, and Treasury Regulations.

Tender Administration Procurement PFMA PPPFA BBBEE Contract Management Supplier Engagement Bid Evaluation Compliance Negotiation Supervision Reporting

Executive Assistant to the Chief Financial Officer

Companies and Intellectual Property Commission

May 2007 - Sep 2012 (5 years 4 months)

Managed the CFO's diary, travel, and daily schedule, ensuring effective time management and meeting preparation. Handled confidential documents and correspondence for the CFO, maintaining strict discretion and compliance.

Executive Support Calendar Management Travel Coordination Confidentiality Report Compilation Meeting Coordination Document Management

Admin Assistant (Municipal Infrastructure Development Finance)

Dept. of Provincial and Local Government

May 2005 - Aug 2007 (2 years 3 months)

Provided secretarial support to the Director: Municipal Infrastructure Grant and assisted in the Chief Director's office. Managed MIG financial commitment registers and monitored municipal compliance with DORA.

Secretarial Support Financial administration Grant Monitoring Compliance Correspondence Meeting Coordination

Administrative Officer

ABCOR

Jan 2003 - Apr 2005 (2 years 3 months)

Compiled tender documents and monitored government tender portals. Managed creditor/debtor reconciliations, payments, and credit card/fleet card controls.

Tender Administration Creditor Management Debtor Management Payment Processing Reconciliations

Consultant Admin Clerk

ADMS (Weiner Associates)

Nov 2000 - Jan 2003 (2 years 2 months)

Managed attorney diaries, coordinated schedules, and ensured timely preparation for consultations and court appearances. Drafted applications and legal documents, ensuring accuracy and completeness of client and case information.

Diary Management Scheduling Legal Document Drafting Client Consultation Data Entry Reporting

Store Manager

Shoe Town

Jan 1998 - Nov 2000 (2 years 10 months)

Led daily store operations, ensuring smooth opening, closing, cleanliness, merchandising, and overall brand standards. Ensured the achievement of weekly and monthly sales targets.

Store Operations Sales Management Customer Service Cash Handling Staff Supervision Visual Merchandising Compliance

Admin Clerk/Receptionist

Eskom Construction

Jan 1997 - Dec 1998 (1 year 11 months)

Managed diaries, client queries, vehicle documents, claims, and minutes taking. Answered and routed incoming calls professionally, taking accurate messages and ensuring timely follow-up.

Reception Diary Management Client Communication Filing Office Administration Mail Handling