Open to opportunities

Gillian Hayes

@gillianhayes

Event planning and operations professional, delivering attendee-focused logistics for conferences and community programs.

United States

Message

What I'm looking for

I’m looking for an event-operations role where I can plan end-to-end programming, manage vendors and budgets, and lead attendee communications—while partnering cross-functionally and improving engagement through strategic outreach.

I’m an event planning and operations professional who supports internal events, university conferences, weddings, community programs, performances, and large-scale student engagement initiatives. I’m known for turning complex logistics into smooth attendee experiences through clear communication and exceptional customer service.

I plan, coordinate, and execute events end-to-end—handling registration management, vendor relations, scheduling, budgeting, and on-site execution in fast-paced environments. I’ve also driven measurable results, including increased social media engagement by 65% and improved marketing effectiveness by 200% through targeted outreach strategies.

In my current role, I plan and coordinate community events and recreation programs by managing event logistics such as facility reservations, staffing, setup, equipment distribution, and on-site operations. I also track program budgets, payroll, inventory, and operational expenses while collaborating with vendors, city departments, volunteers, and community stakeholders to ensure successful execution.

Earlier experience includes coordinating university-hosted events and conferences, supporting compliance with campus event policies and insurance requirements, and leading planning for university orientation and student engagement initiatives. I bring strong client relations and administrative coordination from chapel wedding coordination and studio performance operations—always balancing detail, responsiveness, and calm leadership.

Experience

Work history, roles, and key accomplishments

Current

Parks and Recreation Coordinator

Current

City of Sanger

Sep 2025 - Present (9 months)

Plan, coordinate, and execute community events, recreation programs, and special events, managing end-to-end logistics from scheduling and facility reservations to on-site operations. Increased social media engagement by 65% and improved marketing effectiveness by 200% through targeted outreach and support for attendee registration and communications.

Event Planning Event Operations Vendor coordination Attendee Communication Scheduling Event Logistics Social Media Marketing Customer Service

Special Events Coordinator

Texas Woman’s University

Apr 2025 - Aug 2025 (4 months)

Coordinated conference groups, summer camps, and university-hosted events from planning through execution, supporting venue scheduling, reservations, and attendee logistics. Partnered with university departments and Risk Management to ensure compliance with campus event policies and insurance requirements.

Event Coordination Event Logistics Reservation Management Compliance Support event support

Student Body President

Texas Woman’s University

May 2024 - May 2025 (1 year)

Led planning and coordination for university programs, orientation events, and student engagement initiatives while managing multiple projects and deadlines. Supported recruitment and program planning for First-Year Leaders on Campus (FLOC), attracting over 27 applicants during its inaugural year.

Student Leadership Program Planning Event Logistics Cross Functional Collaboration Scheduling Project Management Recruitment support Customer Service

Lead Chapel Attendant & Office Assistant

Texas Woman’s University

Aug 2022 - Apr 2024 (1 year 8 months)

Coordinated wedding ceremonies, receptions, memorial services, and campus events averaging over 25 events annually, managing client communications, scheduling, and chapel booking processes. Prepared event documentation and supported contract coordination, setup, room preparation, and on-site guest logistics.

Client Relations Scheduling Event Coordination Administrative Support Event Logistics Customer Service

University Event Planner

Texas Woman’s University

Jun 2023 - Dec 2023 (6 months)

Planned and executed university events and receptions with attendance exceeding 300 participants, coordinating venues, catering, entertainment, and full event scheduling. Managed client, vendor, and internal stakeholder communications and led event staff and volunteers during setup through teardown.

Event Planning Vendor coordination Event Coordination Entertainment Booking Support Scheduling Client Communication Staff & Volunteer Leadership On Site Execution Attendee Experience Support Logistics Coordination

Administrative Assistant & Instructor

Stacia’s School of Dance

Aug 2020 - Jul 2022 (1 year 11 months)

Supported planning and execution of studio performances, competitions, recitals, holiday productions, and community events including an annual Christmas tree lighting performance. Coordinated rehearsal timelines and on-site operations, serving as a primary point of communication for students, parents, and event participants.

Administrative Support Event Coordination Rehearsal Scheduling Participant Coordination Backstage Coordination Customer Service