Open to opportunities

Filiz Rasimova

@filizrasimova

I am an executive assistant providing organized administrative support and multilingual communication in international institutions.

Belgium

Message

What I'm looking for

I seek an administrative/executive support role in an international or public institution where I can apply multilingual communication, policy-adjacent administrative systems, and organized, reliable support.

I am a detail-oriented Secretary to the Head of Unit at the European Commission, providing diary management, email and Outlook calendar coordination, and administrative quality checks aligned with EUROLOOK standards. I manage the Unit’s virtual entity in ARES, track deadlines in ARES and BASIS, and guide colleagues on applications such as DECIDE, RDIS and SFC while coordinating missions and secure meetings.

Previously I worked as a secretary and administrative assistant in hospitals, schools and public administration and hold a Bachelor's degree in Executive Assistance from Institut des Carrières Commerciales. I also provide community translation (French⇄Turkish and French⇄Bulgarian), private French lessons, and childcare support, bringing multilingual communication and hands-on service to public-facing roles.

Experience

Work history, roles, and key accomplishments

Current

Secretary to the Head of Unit

Current

European Commission

Mar 2025 - Present (6 months)

Provide direct administrative support to the Head of Unit, managing diary, emails and mission coordination while ensuring timely follow-up on unit deadlines and quality checks of files and signatures.

Outlook)DECIDE Meeting Coordination

Administrative Assistant

CVO Lethas

Nov 2022 - Mar 2023 (4 months)

Managed filing, registrations and archival processes, handled phone and email communications, and supported visitor reception to maintain smooth school administrative operations.

Microsoft Word Excel PowerPoint Archiving Processes Registration Follow Up Absence Management

Secretary

Clinique Saint-Jean

Oct 2020 - Sep 2021 (11 months)

Organized and updated patient and administrative files, managed appointments and office supplies, and provided frontline phone and visitor support to improve administrative efficiency.

Appointment Management Microsoft Word Excel PowerPoint

Administrative Assistant

Fédération de Wallonie Bruxelles

Nov 2018 - Jan 2020 (1 year 2 months)

Maintained and updated administrative files, processed correspondence and handled telephone and email enquiries to support the ministry's education administration.

Microsoft Word Excel PowerPoint Phone Communication

Education

Degrees, certifications, and relevant coursework

Institut des Carrières Commerciales

Bachelor's Degree, Executive Assistance

2020 - 2023

Completed a Bachelor's Degree in Executive Assistance at Institut des Carrières Commerciales in Brussels from 2020 to 2023, focusing on administrative and executive support competencies.