Open to opportunities

Elena Sukhotskaya

@elenasukhotskaya

Office Manager and Executive Assistant with 18 years’ experience optimizing operations and supporting C-level leaders in multinational teams.

United Arab Emirates

Message

What I'm looking for

I’m looking for a role where I can own office operations end-to-end, support C-level executives, and improve processes—combining HR coordination, vendor management, and event logistics to keep teams efficient and aligned.

I’m an Office Manager and Executive Assistant with 18 years of experience supporting senior leadership and managing office operations in multinational environments. I focus on executive support, streamlined workflows, and reliable coordination across stakeholders.

In the UAE, I’ve managed workplace operations for 50+ employees, handled vendor negotiations, procurement, and contract renewals, and maintained financial records using 1C. I also support HR operations including onboarding 20+ new hires, corporate travel logistics for 100+ people, and compliance with UAE labor laws and visa regulations.

My work has delivered measurable results: I established an inventory tracking system that reduced office supply costs by 15%. I also planned and executed 4 large-scale partner and stakeholder conferences at Address Dubai Mall Hotel, achieving a 95% positive response from partners.

Previously, I led office procedures and HR coordination at CLICKS, including event logistics for 250+ attendees, and helped transition operations online within one week during COVID-19. I bring a process-improvement mindset, strong vendor/customer relationship management, and confident support for leadership decision-making.

Experience

Work history, roles, and key accomplishments

Current

Office Manager

Current

INOI Global Mobile Phones LLC

Jun 2022 - Present (4 years 1 month)

Manage office operations for a 50+ employee team, including vendor negotiations, procurement, contract renewals, and expense tracking with 1C. Supported onboarding for 20+ hires, coordinated corporate travel for 100+ people, and optimized office supply costs by 15% through an inventory tracking system.

Office Operations Procurement Contract Renewal 1C Sales and Purchasing Onboarding Recruitment support Corporate Travel Management Stakeholder Management

Office Manager

CLICKS (Center for Learning Innovations & Customized Knowled

Mar 2019 - Jun 2022 (3 years 3 months)

Designed office procedures and operational workflows, managed vendor and customer relationships, and handled HR functions including contracts and visas. Planned and executed MENA HELF 2020/2022 conferences for 250+ attendees and transitioned office operations online within one week during COVID-19.

Operational Workflow Execution vendor relationship management Customer Relationship Management HR Operations Contracts Administration Event Planning Logistics Coordination Site Selection Registration Management Invoice Management Digital Transformation

Office Manager & PA to MD

Gulf Environment & Waste FZE

Oct 2015 - Nov 2018 (3 years 1 month)

Led and coordinated office systems and cross-department operations for a 30+ member team covering Sales, Procurement, HR, HSE, Administration, Marketing, and Accounts. Provided coaching and performance feedback, and supported management with meetings, reports, research, and decision-ready summaries.

Team Leadership Cross functional Coordination Policy Development Performance Management Stakeholder Communication Meeting Coordination Report Preparation Research Decision Support

Executive Assistant to Branch Manager

BPS-Sberbank

Jan 2012 - Jan 2015 (3 years)

Served as the primary contact between the branch manager and 100+ internal and external stakeholders. Managed executive calendars and confidential documentation, and conducted background research to support decision-making.

Correspondence Management Stakeholder Management Decision Support Task Delegation Operational Continuity

Administrative & HR Assistant

Orwest Shipping

Jan 2007 - Jan 2012 (5 years)

Coordinated travel for 50+ employees and supported office procurement. Handled HR functions including recruitment, onboarding, employee records, performance management, and leave administration, and acted as the main point of contact for clients, suppliers, and staff.

Travel Coordination Recruitment support Onboarding Employee records management Performance Management Leave Administration Appointment Scheduling Stakeholder Management