4 Time Clerk Job Description Templates and Examples

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a detail-oriented Junior Time Clerk to join the administrative team at [$COMPANY_NAME]. In this role, you will support the timekeeping process by accurately recording and maintaining employee time and attendance data, ensuring compliance with company policies and labor laws.

Responsibilities

• Assist in the collection and verification of employee time and attendance data to ensure accuracy
• Process timekeeping records, including overtime and leave requests
• Maintain and update timekeeping systems with employee information
• Generate and distribute time reports for management review
• Collaborate with HR and payroll departments to resolve discrepancies in time records
• Ensure compliance with labor laws and company policies related to timekeeping

Required and Preferred Qualifications

Required:

• High school diploma or equivalent
• 1+ year of experience in administrative support or a related field
• Basic understanding of timekeeping systems and payroll processes
• Strong attention to detail and organizational skills

Preferred:

• Experience with electronic timekeeping systems
• Familiarity with labor laws and regulations
• Proficiency in Microsoft Office, particularly Excel

Technical Skills and Relevant Technologies

• Proficiency in data entry and record keeping
• Familiarity with timekeeping and payroll software
• Basic understanding of spreadsheet functions and formulas

Soft Skills and Cultural Fit

• Strong communication skills, both verbal and written
• Ability to work effectively in a team environment
• Proactive approach to problem-solving and attention to detail
• Adaptability and willingness to learn new processes

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Health and wellness benefits
• Retirement plans
• Professional development opportunities
• Paid time off

Equal Opportunity Statement

[$COMPANY_NAME] is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability, or veteran status.

Location

This is a hybrid position, requiring the successful candidate to work from the office at least 3 days a week at [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a meticulous Time Clerk to join our operations team at [$COMPANY_NAME]. In this role, you will play a crucial part in maintaining accurate timekeeping records and ensuring compliance with labor regulations. Your attention to detail will contribute to the smooth functioning of our payroll processes and support our commitment to employee satisfaction.

Responsibilities

• Maintain accurate time and attendance records for all employees, ensuring compliance with company policies and labor laws.
• Review and verify timecards for accuracy and compliance before submission to payroll.
• Assist employees with time-related inquiries, providing guidance on policies and procedures.
• Monitor and report any discrepancies or issues related to timekeeping and attendance.
• Collaborate with HR and payroll departments to facilitate timely and accurate payroll processing.
• Participate in training sessions to stay updated on timekeeping software and best practices.

Required and Preferred Qualifications

Required:

• High school diploma or equivalent.
• Proven experience in a timekeeping or payroll-related role.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Basic understanding of labor laws and timekeeping regulations.

Preferred:

• Experience with timekeeping software and payroll systems.
• Strong communication skills and the ability to work collaboratively in a team environment.
• Proficiency in Microsoft Excel and other office software.

Technical Skills and Relevant Technologies

• Familiarity with timekeeping software (e.g., ADP, Kronos, or similar systems).
• Proficient in data entry and record management.
• Basic knowledge of payroll processing and compliance.

Soft Skills and Cultural Fit

• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent interpersonal skills with a customer-service orientation.
• Ability to maintain confidentiality and handle sensitive information.
• Proactive problem-solving skills and a willingness to learn.

Benefits and Perks

We offer a competitive salary and a comprehensive benefits package, including:

• Health, dental, and vision insurance.
• Retirement plans with company matching.
• Paid time off and holidays.
• Opportunities for professional development and training.

Equal Opportunity Statement

[$COMPANY_NAME] is committed to diversity in its workforce and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sex, gender expression or identity, sexual orientation, or any other basis protected by applicable law.

Location

This role requires successful candidates to be based in-person at [$COMPANY_LOCATION].

Note: We encourage applicants who meet some, but not all, of the qualifications to apply, as we value diverse experiences and perspectives.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented and proactive Senior Time Clerk to join our operations team at [$COMPANY_NAME]. In this pivotal role, you will manage and oversee the accurate recording of employee time and attendance data, ensuring compliance with company policies and labor regulations. Your expertise will contribute significantly to our payroll processing and operational efficiency, and you will play a key role in fostering a culture of accountability and precision.

Responsibilities

• Oversee the daily recording of employee hours, ensuring accuracy and compliance with labor laws and company policies.
• Collaborate with HR and payroll teams to ensure timely and accurate processing of payroll, addressing any discrepancies promptly.
• Implement and maintain timekeeping systems and processes, recommending enhancements that improve efficiency and accuracy.
• Provide training and support to staff regarding timekeeping procedures and systems.
• Conduct regular audits of time records to identify and resolve any issues, ensuring compliance with internal controls.
• Assist in the preparation of reports related to time and attendance for management review.

Required and Preferred Qualifications

Required:

• 5+ years of experience in timekeeping, payroll, or a related field, with a proven track record of accuracy and efficiency.
• Strong understanding of labor laws and regulations related to time and attendance.
• Proficiency in timekeeping software and payroll systems.
• Excellent organizational skills and attention to detail.
• Strong analytical skills to assess and improve timekeeping processes.

Preferred:

• Experience in a supervisory or leadership role within a timekeeping or payroll environment.
• Knowledge of advanced spreadsheet functions and reporting tools.
• Familiarity with employee scheduling systems.

Technical Skills and Relevant Technologies

• Proficient in Microsoft Office Suite, especially Excel for data analysis and reporting.
• Experience with timekeeping software solutions such as ADP, Kronos, or similar systems.
• Ability to navigate and utilize HRIS platforms effectively.

Soft Skills and Cultural Fit

• Exceptional communication skills, both verbal and written, to effectively interact with employees and management.
• Ability to work collaboratively in a team-oriented environment while also being self-motivated.
• Strong problem-solving skills and a proactive approach to managing challenges.
• Commitment to maintaining confidentiality and integrity in handling sensitive employee information.

Benefits and Perks

Annual salary range: [$SALARY_RANGE].

Additional benefits may include:

• Comprehensive health, dental, and vision insurance.
• Retirement savings plans with company matching.
• Paid time off and flexible scheduling options.
• Professional development and training opportunities.
• Employee wellness programs and resources.

Equal Opportunity Statement

[$COMPANY_NAME] is committed to fostering a diverse and inclusive workforce. We are proud to be an Equal Opportunity Employer and welcome applications from all qualified candidates regardless of race, color, religion, gender, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by law.

Location

This role is hybrid, requiring successful candidates to work from the office at least 3 days a week, with the flexibility to work remotely on other days based in [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a proactive Timekeeping Supervisor to lead our timekeeping team at [$COMPANY_NAME]. In this role, you will be responsible for overseeing the accurate recording and processing of employee time and attendance data, ensuring compliance with labor regulations and company policies. Your leadership will be crucial in optimizing timekeeping processes and enhancing the overall efficiency of our workforce management.

Responsibilities

• Supervise and mentor a team of timekeeping clerks, providing guidance on time and attendance policies and procedures
• Ensure accurate and timely entry of employee time records into our payroll system
• Review and validate timekeeping submissions for accuracy and compliance with labor laws
• Implement and maintain timekeeping best practices to streamline processes and reduce discrepancies
• Collaborate with HR and Payroll departments to resolve any timekeeping-related issues
• Prepare and present reports on timekeeping metrics and trends to senior management
• Conduct regular audits of timekeeping records and implement corrective actions as needed

Required and Preferred Qualifications

Required:

• 5+ years of experience in timekeeping, payroll, or a related field
• Proven experience managing a team and driving process improvements
• Strong understanding of labor laws and timekeeping regulations
• Excellent analytical skills with a keen attention to detail

Preferred:

• Experience with payroll software and timekeeping systems
• Certification in payroll or timekeeping management

Technical Skills and Relevant Technologies

• Proficiency in payroll software and timekeeping systems, such as ADP, Kronos, or similar
• Strong Excel skills for data analysis and reporting
• Familiarity with labor regulations and compliance standards

Soft Skills and Cultural Fit

• Exceptional communication and interpersonal skills
• Ability to work collaboratively across departments
• Strong organizational skills with the ability to manage multiple priorities
• Commitment to fostering a positive and inclusive team environment

Benefits and Perks

Salary range: [$SALARY_RANGE]

Additional benefits may include:

• Health, dental, and vision insurance
• Retirement savings plans
• Paid time off and holidays
• Professional development opportunities

Equal Opportunity Statement

[$COMPANY_NAME] is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Location

This is a hybrid position, requiring candidates to work from the office at least 3 days a week in [$COMPANY_LOCATION].