6 Payroll Clerk Job Description Templates and Examples

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented and experienced Payroll Manager to oversee and manage our payroll department. In this role, you will be responsible for ensuring accurate and timely processing of payroll while implementing best practices in payroll management. You will lead payroll operations, collaborate with HR and finance teams, and ensure compliance with all applicable laws and regulations.

Responsibilities

• Oversee the entire payroll process, ensuring accurate and timely payroll processing for all employees
• Manage payroll staff, providing training and support to ensure proficiency in payroll systems and procedures
• Develop and implement payroll policies and procedures to improve efficiency and compliance
• Ensure compliance with federal, state, and local payroll laws and regulations
• Conduct audits and reconciliations of payroll data, resolving discrepancies as needed
• Collaborate with HR and finance teams on payroll-related issues, including employee benefits and compensation
• Prepare payroll reports for management, including forecasts and budgets
• Stay updated on industry trends and changes in payroll regulations

Required and Preferred Qualifications

Required:

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field
• 5+ years of experience in payroll management or a related field
• Strong knowledge of payroll regulations and compliance
• Proficiency in payroll software and Microsoft Excel
• Excellent analytical and problem-solving skills

Preferred:

• Certification in payroll management (e.g., CPP, FPC)
• Experience with HRIS and ERP systems
• Prior experience in a supervisory or managerial role

Technical Skills and Relevant Technologies

• Deep expertise in payroll processing software (e.g., ADP, Paychex, or similar)
• Proficiency in Microsoft Office Suite, particularly Excel for reporting and data analysis
• Familiarity with timekeeping systems and integration with payroll

Soft Skills and Cultural Fit

• Strong attention to detail and accuracy
• Excellent communication and interpersonal skills
• Ability to handle sensitive and confidential information with discretion
• Proactive approach to problem-solving and process improvement
• Demonstrated ability to work collaboratively in a team-oriented environment

Benefits and Perks

We offer a competitive salary and a comprehensive benefits package, including:

• Health, dental, and vision insurance
• Retirement savings plan with company match
• Generous paid time off and holidays
• Professional development opportunities
• Wellness programs and resources

Equal Opportunity Statement

[$COMPANY_NAME] is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sexual orientation, gender identity or any other basis protected by applicable law.

Location

This role requires successful candidates to be based in [$COMPANY_LOCATION].

We encourage applicants from diverse backgrounds, and we welcome your application even if you don’t meet all the qualifications outlined above.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a detail-oriented and experienced Payroll Supervisor to oversee and enhance our payroll operations. This role is crucial in ensuring accurate and timely payroll processing, compliance with regulations, and fostering a culture of accountability and excellence within the payroll team.

Responsibilities

• Supervise and manage the payroll department, ensuring accurate and timely processing of payroll for all employees
• Oversee payroll compliance with federal, state, and local regulations, ensuring adherence to labor laws and tax requirements
• Develop, implement, and maintain payroll policies and procedures to streamline operations and improve efficiency
• Lead payroll audits and resolve discrepancies proactively, providing insights and recommendations for improvements
• Collaborate with HR and Finance departments to ensure proper handling of employee records, benefits deductions, and taxation
• Provide guidance and training to payroll team members, fostering a culture of continuous improvement and professional development
• Act as a point of contact for employee inquiries regarding payroll-related concerns, providing exceptional service and support

Required and Preferred Qualifications

Required:

• Bachelor's degree in Accounting, Finance, or a related field
• 5+ years of experience in payroll processing, with at least 2 years in a supervisory role
• Strong knowledge of payroll regulations, compliance, and tax laws
• Proficiency with payroll software and systems, including experience with ERP integrations
• Excellent analytical skills with attention to detail and accuracy

Preferred:

• Certified Payroll Professional (CPP) or similar certification
• Experience in managing payroll for a remote workforce
• Proficiency in data analysis tools and reporting software

Technical Skills and Relevant Technologies

• Expertise in payroll software (e.g., ADP, Paychex, or similar)
• Familiarity with HRIS systems and data management
• Proficient in Microsoft Excel and reporting tools

Soft Skills and Cultural Fit

• Strong interpersonal and communication skills, capable of engaging effectively with employees at all levels
• Problem-solving mindset with the ability to navigate complex payroll scenarios
• Commitment to confidentiality and ethical handling of sensitive employee information
• A proactive approach to leadership, encouraging team collaboration and innovation
• Adaptable and resilient in a fast-paced, remote work environment

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Comprehensive benefits package may include:

• Health, dental, and vision insurance
• 401(k) with company match
• Generous paid time off and flexible work arrangements
• Professional development opportunities and training
• Employee wellness programs and resources

Equal Opportunity Statement

[$COMPANY_NAME] is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran status.

Location

This is a fully remote position.

We encourage applicants from diverse backgrounds and experiences to apply, even if you don't meet all the qualifications. If you are passionate about payroll and eager to contribute to our team, we would love to hear from you!

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a detail-oriented Payroll Specialist to join our finance team at [$COMPANY_NAME]. In this role, you will play a critical part in ensuring accurate and timely payroll processing, while also maintaining compliance with relevant regulations and company policies. Your expertise will help us foster a culture of transparency and trust within our organization.

Responsibilities

• Process bi-weekly payroll for all employees, ensuring accuracy and compliance with federal, state, and local regulations
• Maintain payroll records, including employee data, timekeeping, and related documentation
• Collaborate with HR to manage employee benefits and deductions
• Prepare and submit payroll-related reports and tax filings
• Respond to payroll inquiries from employees and provide excellent customer service
• Assist in the implementation and maintenance of payroll systems and processes
• Stay updated on the latest payroll regulations and best practices

Required and Preferred Qualifications

Required:

• 2+ years of experience in payroll processing or relevant finance roles
• Strong understanding of payroll regulations and compliance
• Proficiency in payroll software and Microsoft Excel
• Excellent attention to detail and analytical skills
• Strong organizational and time management abilities

Preferred:

• Experience with HRIS systems and integrations
• Certified Payroll Professional (CPP) designation
• Experience with wage garnishments and tax reporting

Technical Skills and Relevant Technologies

• Proficiency in payroll software (e.g., ADP, Paychex, or similar)
• Familiarity with accounting software and tools
• Strong knowledge of Microsoft Excel, including advanced functions

Soft Skills and Cultural Fit

• Exceptional interpersonal and communication skills
• Ability to work collaboratively within a team environment
• Strong problem-solving skills and ability to handle sensitive information with discretion
• A proactive approach and a commitment to continuous improvement

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Comprehensive health, dental, and vision insurance
• Retirement plans with employer matching
• Generous paid time off and holiday policies
• Professional development opportunities

Equal Opportunity Statement

[$COMPANY_NAME] is committed to diversity in its workforce and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sex, gender expression or identity, sexual orientation or any other basis protected by applicable law.

Location

This role requires successful candidates to be based in-person at [$COMPANY_LOCATION].

We encourage applicants from diverse backgrounds and experiences to apply, even if they don't meet every qualification listed.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented Senior Payroll Clerk to join our finance team. In this pivotal role, you will be responsible for managing payroll processes, ensuring accuracy in payroll calculations, and maintaining compliance with relevant regulations. Your expertise in payroll systems and dedication to delivering exceptional service will contribute significantly to our operational excellence.

Responsibilities

• Oversee the end-to-end payroll processing for employees, ensuring timely and accurate disbursement of wages
• Manage payroll records, including employee data, deductions, and timekeeping information
• Ensure compliance with federal, state, and local payroll regulations and tax requirements
• Conduct regular audits of payroll transactions to identify discrepancies and implement corrective actions
• Collaborate with HR and Finance teams to address payroll-related inquiries and resolve issues
• Prepare and submit payroll reports, tax filings, and other necessary documentation
• Assist in the development and implementation of payroll policies and procedures to enhance operational efficiency

Required and Preferred Qualifications

Required:

• 5+ years of experience in payroll processing and administration
• Proficient in payroll software and systems, including experience with automated payroll solutions
• Strong understanding of payroll regulations, tax laws, and compliance requirements
• Excellent attention to detail and accuracy in data entry and calculations

Preferred:

• Bachelor's degree in Finance, Accounting, or a related field
• Certified Payroll Professional (CPP) or similar certification
• Experience in a multi-state payroll environment

Technical Skills and Relevant Technologies

• Advanced proficiency in payroll software (e.g., ADP, Paychex, or equivalent)
• Solid understanding of HRIS systems and integration with payroll processes
• Familiarity with Microsoft Excel for data analysis and reporting

Soft Skills and Cultural Fit

• Exceptional organizational and time management skills to prioritize multiple tasks
• Strong analytical and problem-solving abilities to address payroll discrepancies
• Excellent communication skills to effectively collaborate with team members and stakeholders
• Proactive mindset with a commitment to continuous improvement in payroll processes

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Flexible remote work options
• Health, dental, and vision insurance
• 401(k) plan with company match
• Paid time off and holidays
• Professional development opportunities

Equal Opportunity Statement

[$COMPANY_NAME] is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability, veteran status, or any other basis protected by applicable law.

Location

This is a fully remote position.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a meticulous and detail-oriented Payroll Clerk to manage and execute payroll processes for our organization. In this role, you will ensure the accurate and timely processing of payroll for employees, while maintaining compliance with relevant laws and regulations.

Responsibilities

• Process payroll for employees on a bi-weekly basis, ensuring accuracy in wage calculations, deductions, and tax withholdings
• Maintain payroll records, including employee information, time sheets, and benefit deductions
• Respond to employee inquiries regarding payroll discrepancies and provide clear resolutions
• Ensure compliance with federal, state, and local payroll regulations
• Assist in preparing payroll reports and summaries for management review
• Support year-end payroll processes including W-2 preparation and filing

Required and Preferred Qualifications

Required:

• High school diploma or equivalent; associate degree in finance, accounting, or related field preferred
• 1+ years of experience in payroll processing or related field
• Strong attention to detail and accuracy in data entry
• Familiarity with payroll software and systems
• Knowledge of relevant payroll laws and regulations

Preferred:

• Experience with [specific payroll software, e.g., ADP, Paychex]
• Ability to handle confidential information with discretion
• Strong analytical and problem-solving skills

Technical Skills and Relevant Technologies

• Proficiency in Microsoft Excel and other spreadsheet applications
• Experience with payroll and HR management systems
• Basic understanding of accounting principles

Soft Skills and Cultural Fit

• Excellent communication skills, both verbal and written
• Ability to work independently and prioritize tasks effectively
• Strong organizational skills and attention to detail
• Adaptable and able to thrive in a fast-paced environment

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Health, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off and holidays
• Continuous professional development opportunities

Equal Opportunity Statement

Our company is committed to diversity and inclusion in the workplace. We are an Equal Opportunity Employer and do not discriminate based on race, color, religion, gender, sexual orientation, national origin, age, disability, or any other protected status.

Location

This is a remote position within [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a detail-oriented Junior Payroll Clerk to join our finance team at [$COMPANY_NAME]. In this role, you will assist in administering payroll processes and ensure accurate and timely payroll processing for our employees. This is a fantastic opportunity for someone eager to learn about payroll operations and contribute to a critical function within our company.

Responsibilities

• Support the payroll team in processing bi-weekly payroll for all employees, ensuring accuracy and compliance with company policies and labor laws.
• Assist in maintaining employee records in the payroll system, including new hire documentation, changes in employment status, and terminations.
• Conduct regular audits of payroll data to identify discrepancies and resolve issues in a timely manner.
• Respond to employee inquiries regarding payroll, deductions, and other related questions with professionalism and accuracy.
• Contribute to the preparation of payroll reports for management, ensuring all information is up-to-date and accurate.
• Assist with year-end payroll tasks, including the preparation of W-2 forms and related documentation.

Required and Preferred Qualifications

Required:

• Associate's degree in Accounting, Finance, or a related field, or equivalent experience.
• Basic understanding of payroll processes and related legislation.
• Strong attention to detail and ability to maintain accuracy in a fast-paced environment.
• Proficiency in Microsoft Excel and familiarity with payroll software.

Preferred:

• Previous experience in a payroll or accounting role is a plus.
• Knowledge of HRIS systems and payroll management software.

Technical Skills and Relevant Technologies

• Proficient in data entry and management within payroll systems.
• Familiarity with accounting software and payroll processing tools.
• Understanding of tax regulations and compliance related to payroll.

Soft Skills and Cultural Fit

• Excellent verbal and written communication skills.
• Ability to work collaboratively within a team environment.
• Strong organizational skills and ability to prioritize tasks effectively.
• Proactive problem solver with a positive attitude.

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Health, dental, and vision insurance.
• 401(k) retirement plan with company match.
• Paid time off and holidays.
• Professional development opportunities.

Location

This role requires successful candidates to be based in-person at our office in [$COMPANY_LOCATION].

We encourage candidates from diverse backgrounds and experiences to apply, even if you don't meet all the qualifications listed. Your unique perspectives are valued at [$COMPANY_NAME]!