5 Time and Attendance Clerk Job Description Templates and Examples

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a detail-oriented and organized Junior Time and Attendance Clerk to join our team at [$COMPANY_NAME]. In this entry-level role, you will play a crucial part in maintaining accurate employee attendance records and supporting payroll processing by ensuring data integrity and compliance with company policies.

Responsibilities

• Assist in the collection and verification of employee time and attendance data on a daily basis
• Enter and maintain accurate employee time records in our payroll system
• Respond to employee inquiries regarding time off, attendance policies, and pay discrepancies
• Support the payroll department by ensuring timely submission of attendance data
• Assist in generating reports on attendance trends and discrepancies for management review
• Participate in audits of time and attendance records to ensure compliance with internal policies

Required and Preferred Qualifications

Required:

• High school diploma or equivalent
• Strong attention to detail and accuracy in data entry
• Basic understanding of time and attendance systems or willingness to learn
• Proficient in Microsoft Office Suite, especially Excel

Preferred:

• Experience in an administrative or clerical role
• Familiarity with payroll processing and timekeeping software

Technical Skills and Relevant Technologies

• Proficiency in data entry and management
• Knowledge of time and attendance software is a plus

Soft Skills and Cultural Fit

• Excellent communication skills, both verbal and written
• Ability to work collaboratively in a team environment
• Strong organizational skills and the ability to prioritize tasks effectively
• A proactive and positive attitude towards learning and development

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Health, dental, and vision insurance
• Paid time off and holidays
• 401(k) retirement plan with company match
• Opportunities for professional development

Location

This role requires successful candidates to be based in-person at [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented and organized Time and Attendance Clerk to join our team at [$COMPANY_NAME]. In this critical role, you will manage employee attendance records, ensure accurate timekeeping, and support payroll processes to foster an efficient workplace environment.

Responsibilities

• Maintain and update employee attendance records in compliance with company policies and federal regulations.
• Review and validate timesheets for accuracy, addressing discrepancies in a timely manner.
• Collaborate with HR and payroll departments to ensure accurate processing of payroll data.
• Generate reports on attendance trends and provide insights to management for decision-making.
• Assist employees with attendance-related inquiries, ensuring a high level of customer service.
• Implement and maintain timekeeping systems and software for optimal efficiency.

Required and Preferred Qualifications

Required:

• High school diploma or equivalent; associate degree in business or related field preferred.
• 1+ years of experience in timekeeping, payroll, or human resources.
• Strong attention to detail and organizational skills.
• Proficient in Microsoft Office Suite, particularly Excel.

Preferred:

• Experience with timekeeping software (e.g., ADP, Kronos).
• Knowledge of labor laws and regulations related to timekeeping and payroll.
• Strong analytical skills with the ability to identify trends and discrepancies.

Technical Skills and Relevant Technologies

• Familiarity with payroll systems and time tracking software.
• Proficient in data entry and management.
• Ability to generate and analyze reports using spreadsheet software.

Soft Skills and Cultural Fit

• Excellent verbal and written communication skills.
• Ability to work collaboratively within a team environment.
• Strong problem-solving skills and ability to handle sensitive information confidentially.
• Proactive attitude with a focus on continuous improvement.

Benefits and Perks

We offer competitive compensation and a comprehensive benefits package, including:

• Health, dental, and vision insurance.
• Retirement savings plans with company matching.
• Paid time off and holidays.
• Professional development opportunities.

Equal Opportunity Statement

[$COMPANY_NAME] is an Equal Opportunity Employer and is committed to a diverse and inclusive workplace. We encourage applications from all qualified individuals, including those from underrepresented groups.

Location

This role requires successful candidates to be based in-person at [$COMPANY_LOCATION].

We encourage applicants to apply even if they do not meet all the qualifications listed. Your passion and willingness to learn are just as important as your experience.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented Senior Time and Attendance Clerk to join our dynamic team. In this role, you will oversee timekeeping processes, ensuring accuracy and compliance while providing support to employees regarding time and attendance policies. Your expertise will streamline our operations and enhance the employee experience.

Responsibilities

• Lead the management of time and attendance records for all employees, ensuring compliance with company policies and legal regulations.
• Review and validate weekly timecards, adjusting discrepancies and resolving any issues related to timekeeping.
• Generate and analyze reports on time and attendance trends, providing actionable insights to management.
• Support payroll processing by ensuring accurate and timely submission of data.
• Act as a primary point of contact for employees regarding time and attendance inquiries, providing exceptional customer service.
• Collaborate with HR and management to implement best practices and improve time and attendance processes.

Required and Preferred Qualifications

Required:

• 5+ years of experience in time and attendance management or a related field.
• Strong knowledge of payroll processes and timekeeping systems.
• Exceptional attention to detail with a high level of accuracy in data entry and reporting.
• Proficient in Microsoft Excel and other data management tools.

Preferred:

• Experience with HRIS systems and timekeeping software.
• Knowledge of labor laws and regulations governing time and attendance.
• Ability to train and mentor junior staff members.

Technical Skills and Relevant Technologies

• Expertise in timekeeping and payroll software applications.
• Proficiency in data analysis tools and reporting methodologies.
• Familiarity with database management and data integrity practices.

Soft Skills and Cultural Fit

• Strong analytical skills and the ability to interpret complex data.
• Excellent communication skills, both verbal and written.
• Proactive approach to problem-solving with a focus on continuous improvement.
• Ability to work independently and manage multiple priorities in a remote environment.
• A collaborative mindset that fosters teamwork and inclusivity.

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Remote work flexibility and a supportive remote work culture.
• Comprehensive health benefits including medical, dental, and vision coverage.
• Retirement savings plans with company matching.
• Generous paid time off and holiday policies.
• Opportunities for professional development and career advancement.

Equal Opportunity Statement

[$COMPANY_NAME] is committed to diversity and inclusion in the workplace. We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable law.

Location

This is a fully remote position.

We encourage applicants from diverse backgrounds and experiences to apply, even if you don't meet every qualification listed.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented and proactive Time and Attendance Supervisor to oversee our timekeeping processes and ensure compliance with labor laws and company policies. In this role, you will manage a team responsible for the accurate tracking of employee attendance, hours worked, and leave management, while optimizing our timekeeping systems to enhance efficiency and reporting capabilities.

Responsibilities

• Supervise and mentor a team of time and attendance specialists, ensuring high levels of accuracy and compliance in timekeeping processes
• Develop and implement policies and procedures related to timekeeping and attendance management
• Collaborate with HR and payroll departments to ensure accurate processing of employee hours and related data
• Conduct regular audits of timekeeping records to identify discrepancies and implement corrective actions
• Provide training and support to staff on timekeeping systems and best practices
• Generate and present reports on attendance trends, patterns, and compliance for management review
• Stay updated with labor laws and regulations to ensure compliance across the organization

Required and Preferred Qualifications

Required:

• 5+ years of experience in time and attendance management or related field
• Proven track record in supervising a team and driving performance improvement
• Strong understanding of labor laws and payroll processes
• Proficiency in timekeeping software and Microsoft Office Suite
• Excellent analytical and problem-solving skills

Preferred:

• Bachelor’s degree in Human Resources, Business Administration, or related field
• Experience with automated timekeeping systems and data analytics tools
• Strong communication skills, both written and verbal

Technical Skills and Relevant Technologies

• Expertise in time and attendance software (e.g., ADP, Kronos, or similar)
• Familiarity with payroll systems and HRIS platforms
• Proficient in data analysis and reporting tools

Soft Skills and Cultural Fit

• Strong leadership and team management abilities
• Attention to detail and commitment to accuracy
• Ability to thrive in a fast-paced and dynamic environment
• Proactive mindset with a solutions-oriented approach
• Excellent organizational and time management skills

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Health, dental, and vision insurance
• 401(k) plan with company matching
• Paid time off and holidays
• Professional development opportunities
• Flexible work arrangements

Location

This role is hybrid, requiring successful candidates to work from the office at least 3 days a week at [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented and strategic Time and Attendance Manager to oversee our company's attendance policies and systems. This role is crucial in ensuring the accurate tracking and reporting of employee attendance, which directly influences payroll and compliance. You will be instrumental in driving process improvements and implementing technology solutions that optimize attendance management across the organization.

Responsibilities

• Develop, implement, and manage attendance policies and procedures that comply with state and federal regulations.
• Oversee the timekeeping system to ensure accurate tracking of employee hours, attendance, and leave requests.
• Analyze attendance data to identify trends, recommend improvements, and address any discrepancies.
• Collaborate with HR and payroll teams to ensure seamless integration of attendance data with payroll processing.
• Provide training and support to managers and employees on attendance policies and the timekeeping system.
• Lead initiatives to enhance employee engagement and attendance awareness.

Required and Preferred Qualifications

Required:

• 5+ years of experience in time and attendance management or a related field.
• Strong knowledge of labor laws and regulations related to attendance and leave.
• Proven experience with attendance tracking systems and payroll software.
• Exceptional analytical skills with the ability to interpret data and generate reports.

Preferred:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Experience with HRIS systems and data integration.
• Certifications in HR or payroll management are a plus.

Technical Skills and Relevant Technologies

• Proficiency in timekeeping software and payroll systems (e.g., ADP, Kronos, Paylocity).
• Strong Excel skills for data analysis and reporting.
• Familiarity with HRIS systems and their integration with payroll.

Soft Skills and Cultural Fit

• Excellent communication and interpersonal skills to effectively liaise with employees at all levels.
• Strong organizational skills with a keen attention to detail.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Proactive problem-solving skills and the ability to maintain confidentiality.

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Comprehensive health, dental, and vision insurance.
• 401(k) retirement plan with company matching.
• Generous paid time off and holidays.
• Professional development opportunities.
• Flexible work arrangements to promote work-life balance.

Equal Opportunity Statement

[$COMPANY_NAME] is committed to diversity in its workforce and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sex, gender expression or identity, sexual orientation or any other basis protected by applicable law.

Location

This is a remote position within [$COMPANY_LOCATION].

We encourage applicants from diverse backgrounds and experiences to apply, even if they do not meet all the qualifications listed.