5 Personnel Clerk Job Description Templates and Examples

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a detail-oriented Junior Personnel Clerk to join our dynamic HR team at [$COMPANY_NAME]. In this entry-level position, you will support the HR department in various administrative tasks, particularly in managing employee records, assisting with recruitment processes, and ensuring compliance with company policies and regulations.

Responsibilities

• Assist in maintaining accurate employee records and databases, ensuring data integrity and confidentiality
• Support the recruitment process by scheduling interviews, communicating with candidates, and preparing onboarding materials
• Help in the administration of employee benefits and compensation programs
• Participate in employee engagement initiatives and assist in organizing training sessions and events
• Respond to employee inquiries regarding HR policies, procedures, and benefits
• Contribute to the continuous improvement of HR processes and practices

Required and Preferred Qualifications

Required:

• Associate's degree in Human Resources, Business Administration, or a related field
• Strong attention to detail and organizational skills
• Ability to handle sensitive information with discretion
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

Preferred:

• Experience in an HR support role or internship
• Familiarity with HR software and applicant tracking systems
• Understanding of employment laws and regulations

Technical Skills and Relevant Technologies

• Proficiency in HRIS (Human Resource Information Systems) and applicant tracking systems
• Basic understanding of payroll software and benefits administration tools
• Familiarity with data entry and management in various databases

Soft Skills and Cultural Fit

• Strong interpersonal skills and a team-oriented attitude
• Ability to work independently and manage multiple tasks effectively
• A proactive approach to problem-solving and decision-making
• Commitment to continuous learning and professional development

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Comprehensive health insurance options
• Retirement savings plans with company matching
• Generous paid time off policy
• Professional development opportunities
• Wellness programs and employee assistance resources

Equal Opportunity Statement

[$COMPANY_NAME] is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Location

This is a remote position within [$COMPANY_LOCATION].

We encourage applicants who may not meet all of the above qualifications to apply, as we value diverse experiences and backgrounds.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented Personnel Clerk to join our human resources team. In this role, you will play a crucial part in managing employee records, facilitating onboarding processes, and supporting the overall HR functions to ensure compliance with company policies and regulations.

Responsibilities

• Maintain and update employee records, ensuring accuracy and confidentiality of sensitive information
• Assist in the onboarding process for new hires, including preparation of documentation and orientation sessions
• Coordinate with various departments to gather necessary information for employee records and compliance
• Respond to employee inquiries regarding HR policies, procedures, and benefits
• Prepare reports and documentation for audits and compliance purposes
• Support HR initiatives and projects as needed

Required Qualifications

• 1+ years of experience in a human resources or administrative role
• Strong organizational skills with a keen attention to detail
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• Ability to handle sensitive information with discretion

Preferred Qualifications

• Experience with HR software and databases
• Knowledge of labor laws and regulations
• Associate's degree in Human Resources or related field

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Health, dental, and vision insurance
• Retirement savings plan with company match
• Flexible working hours
• Professional development opportunities

Equal Opportunity Statement

[$COMPANY_NAME] is committed to diversity in its workforce and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sex, gender expression or identity, sexual orientation or any other basis protected by applicable law.

Location

This is a fully remote position.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking an experienced Senior Personnel Clerk to join our dynamic human resources team. In this role, you will be responsible for managing various personnel functions and ensuring the efficient processing of employee records and compliance with company policies and regulations.

Responsibilities

• Oversee and maintain employee records, ensuring accuracy and confidentiality in compliance with applicable legal requirements.
• Assist in the recruitment process by coordinating interviews, preparing onboarding materials, and conducting reference checks.
• Manage employee benefits administration, including enrollments, changes, and terminations, while providing assistance to employees on benefit-related inquiries.
• Facilitate performance management processes by tracking evaluations, providing guidance to managers, and assisting with employee development initiatives.
• Support payroll processing by auditing timekeeping records and ensuring timely submission of payroll data.
• Act as a liaison between employees and management, addressing concerns and resolving conflicts to maintain a positive work environment.
• Contribute to the development and implementation of HR policies and procedures to enhance operational efficiency and employee satisfaction.

Required and Preferred Qualifications

Required:

• 5+ years of experience in human resources or personnel administration.
• Strong understanding of employment laws and regulations.
• Proficient in HR software and Microsoft Office Suite.
• Exceptional attention to detail and organizational skills.

Preferred:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Experience with payroll systems and benefits administration.
• Certification in human resources (e.g., PHR, SHRM-CP) is a plus.

Technical Skills and Relevant Technologies

• Proficiency in HR Information Systems (HRIS) and applicant tracking systems (ATS).
• Strong analytical skills with the ability to interpret HR metrics.
• Experience with data privacy regulations and compliance practices.

Soft Skills and Cultural Fit

• Excellent verbal and written communication skills.
• Strong interpersonal skills with the ability to build relationships across all levels of the organization.
• Proactive problem solver with a customer-centric approach.
• Ability to handle sensitive information with discretion and integrity.

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Health, dental, and vision insurance.
• Retirement savings plan with company matching.
• Flexible work arrangements and remote work options.
• Professional development opportunities and training programs.
• Paid time off and holidays.

Equal Opportunity Statement

[$COMPANY_NAME] is committed to diversity in its workforce and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other basis protected by applicable law.

Location

This is a remote position within [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented HR Assistant to support our human resources department in various administrative tasks. In this role, you will be responsible for assisting in the recruitment process, managing employee records, and ensuring a smooth onboarding experience for new hires while contributing to a positive workplace culture.

Responsibilities

• Assist in the recruitment process by posting job openings, screening resumes, and scheduling interviews
• Maintain and update employee records, ensuring accuracy and compliance with company policies
• Coordinate and facilitate new hire onboarding processes, including orientation sessions and training schedules
• Support the HR team in organizing employee engagement activities and events
• Respond to employee inquiries regarding HR policies, benefits, and procedures
• Assist in the preparation of HR reports and documentation as needed

Required and Preferred Qualifications

Required:

• 1+ years of experience in an HR administrative role or related field
• Strong understanding of HR principles and practices
• Excellent organizational skills and attention to detail
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong verbal and written communication skills

Preferred:

• Experience with HR software and applicant tracking systems
• Familiarity with labor laws and regulations
• Ability to handle sensitive information with confidentiality

Technical Skills and Relevant Technologies

• Proficiency in HR management systems (HRMS) and payroll software
• Experience with data entry and maintaining databases

Soft Skills and Cultural Fit

• Strong interpersonal skills with the ability to work collaboratively in a team environment
• Adaptability and ability to thrive in a fast-paced environment
• A proactive approach to problem-solving and decision-making

Benefits and Perks

We offer a competitive salary and comprehensive benefits package, including:

• Health, dental, and vision insurance
• Retirement savings plan with company matching
• Paid time off and holidays
• Opportunities for professional development and growth

Equal Opportunity Statement

[$COMPANY_NAME] is committed to creating a diverse and inclusive work environment. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Location

This is a remote position within [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented and proactive HR Coordinator to join our dynamic team at [$COMPANY_NAME]. In this role, you will support various HR functions while ensuring a seamless and efficient experience for our employees. Your contributions will be essential in promoting a positive workplace culture and enhancing employee engagement.

Responsibilities

• Assist in the administration of HR policies, procedures, and programs, ensuring compliance with company standards and legal requirements.
• Coordinate the recruitment process, including job postings, resume screening, scheduling interviews, and conducting reference checks.
• Onboard new employees, providing them with the necessary training and resources to succeed in their roles.
• Maintain and update employee records in the HR information system, ensuring accuracy and confidentiality.
• Support employee engagement initiatives and assist in the planning of company events and training sessions.
• Respond to employee inquiries regarding HR policies and procedures while serving as a point of contact for HR-related matters.

Required and Preferred Qualifications

Required:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 1-3 years of experience in HR or administrative roles, demonstrating strong organizational skills.
• Familiarity with HRIS systems and recruitment tools.
• Excellent verbal and written communication skills.
• Strong attention to detail and ability to manage multiple tasks simultaneously.

Preferred:

• Experience in a fast-paced, dynamic work environment.
• Knowledge of labor laws and regulations.
• Certification in HR (e.g., PHR, SHRM-CP) is a plus.

Technical Skills and Relevant Technologies

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HRIS software.
• Familiarity with applicant tracking systems (ATS) and performance management tools.
• Ability to analyze HR metrics and generate reports.

Soft Skills and Cultural Fit

• Strong interpersonal skills and the ability to build relationships across all levels of the organization.
• Proactive mindset with a willingness to take ownership of tasks and drive initiatives.
• Commitment to maintaining confidentiality and a strong sense of ethics.
• Ability to adapt to changing priorities and work effectively in a remote environment.

Benefits and Perks

We offer a competitive salary and a comprehensive benefits package, including:

• Health, dental, and vision insurance.
• 401(k) plan with company match.
• Generous paid time off and holiday schedule.
• Professional development opportunities.
• Flexible work arrangements to support work-life balance.

Equal Opportunity Statement

[$COMPANY_NAME] is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Location

This is a remote position within [$COMPANY_LOCATION].