4 State Archivist Job Description Templates and Examples

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented and passionate Assistant State Archivist to join our team in a fully remote capacity. In this role, you will play a crucial part in preserving and managing historical records, ensuring their accessibility for future generations, and supporting the mission of safeguarding our state's heritage.

Responsibilities

• Assist in the development and implementation of archival policies and procedures to ensure the preservation and accessibility of state records
• Manage the acquisition, organization, and cataloging of archival materials, including digital and physical records
• Conduct research to support archival projects and assist researchers in accessing records
• Collaborate with various stakeholders to promote archival resources and engage the community in historical preservation initiatives
• Participate in outreach activities, including workshops and presentations, to educate the public about the importance of archival collections
• Support the development of digital archiving strategies and assist in the digitization of records for broader access

Required and Preferred Qualifications

Required:

• Master's degree in Archival Science, Library Science, History, or a related field
• Experience in archival management, preservation techniques, and digital archiving
• Strong knowledge of records management principles and practices
• Excellent organizational and project management skills with attention to detail

Preferred:

• 2+ years of experience working in an archival or records management environment
• Familiarity with archival software and metadata standards
• Experience in conducting public outreach or educational programming

Technical Skills and Relevant Technologies

• Proficient in using archival management software and digital asset management systems
• Experience with digitization tools and techniques
• Knowledge of data preservation formats and standards

Soft Skills and Cultural Fit

• Strong written and verbal communication skills, capable of engaging with diverse audiences
• Demonstrated ability to work independently and collaboratively in a remote environment
• Passionate about historical preservation and committed to public service
• Critical thinking skills and the ability to solve complex archival challenges

Benefits and Perks

Salary: [$SALARY_RANGE]

As a full-time employee, you will enjoy a comprehensive benefits package, which may include:

• Flexible work hours and remote work opportunities
• Health, dental, and vision insurance
• Retirement savings plan with company match
• Paid time off and holidays
• Professional development opportunities and training

Equal Opportunity Statement

Our organization is committed to fostering a diverse and inclusive workplace. We welcome applicants from all backgrounds and encourage individuals to apply regardless of race, color, religion, gender identity, sexual orientation, national origin, age, disability, or veteran status. All qualified applicants will receive consideration for employment without discrimination.

Location

This is a fully remote position.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a highly knowledgeable and passionate State Archivist to manage, preserve, and provide access to the state's historical records and archival materials. In this pivotal role, you will be responsible for implementing archival best practices, developing educational programs, and ensuring that our rich history is documented and accessible to the public.

Responsibilities

• Oversee the acquisition, organization, and preservation of archival collections, ensuring adherence to best practices and standards in archival management
• Develop and implement policies and procedures for the effective management of records and information
• Provide guidance and training to staff and volunteers in archival practices, metadata standards, and preservation techniques
• Collaborate with state agencies, community organizations, and educational institutions to promote the use of archival materials
• Conduct outreach activities, including workshops and presentations, to educate the public about the importance of preserving historical records
• Manage digital archiving initiatives, including the digitization of physical records and the implementation of digital preservation strategies

Required and Preferred Qualifications

Required:

• Master's degree in archival studies, history, library science, or a related field
• 3+ years of experience in archival management or a related discipline
• Strong knowledge of archival standards, practices, and technologies
• Proven ability to manage projects and work collaboratively within a team

Preferred:

• Experience with digital preservation and management of electronic records
• Familiarity with archival software and databases
• Demonstrated ability to create engaging educational content and outreach materials

Technical Skills and Relevant Technologies

• Proficiency in archival management software (e.g., ArchivesSpace, CONTENTdm)
• Knowledge of metadata standards (e.g., Dublin Core, EAD)
• Experience with digitization equipment and techniques

Soft Skills and Cultural Fit

• Exceptional written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to work independently and manage multiple priorities effectively
• A passion for history and a commitment to public service

Benefits and Perks

Salary: [$SALARY_RANGE]

Full-time offers include:

• Flexible work arrangements
• Comprehensive health benefits
• Generous paid time off and holiday policies
• Professional development opportunities
• Retirement savings plan with employer matching

Equal Opportunity Statement

[$COMPANY_NAME] is committed to diversity in its workforce and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sex, gender expression or identity, sexual orientation or any other basis protected by applicable law.

Location

This is a fully remote position.

We encourage applicants from diverse backgrounds and with varied experiences to apply, even if they do not meet all the specified qualifications.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a highly experienced Senior State Archivist to lead our archival initiatives with a focus on preserving, managing, and providing access to the state's historical records. In this role, you will play a crucial part in ensuring that vital documents are preserved for future generations while promoting public access to archival materials.

Responsibilities

• Develop and implement comprehensive archival policies and procedures that align with industry standards and state regulations.
• Oversee the acquisition, appraisal, arrangement, and description of historical records, ensuring that materials are preserved and organized effectively.
• Lead outreach efforts to educate the public and government agencies about the importance of archival resources and services.
• Supervise staff and volunteers in archival practices, providing guidance and mentorship to enhance their professional development.
• Collaborate with other departments and institutions to facilitate the digitization and preservation of records, ensuring long-term accessibility.
• Conduct research and respond to inquiries from the public, scholars, and government officials regarding archival materials.
• Monitor and evaluate archival practices and technologies to recommend improvements and innovations.

Required and Preferred Qualifications

Required:

• Master's degree in archival science, library science, history, or a related field.
• 5+ years of experience in archival management or related field, including supervisory experience.
• Deep knowledge of archival principles, practices, and relevant legal issues.
• Strong organizational and project management skills, with the ability to manage multiple priorities effectively.

Preferred:

• Experience working with state or government archives.
• Knowledge of digital archiving practices and technologies.
• Familiarity with relevant software such as ArchivesSpace, CONTENTdm, or similar systems.
• Experience in grant writing and fundraising for archival projects.

Technical Skills and Relevant Technologies

• Proficiency in archival management software and digital preservation tools.
• Strong understanding of metadata standards and controlled vocabularies.
• Experience in utilizing social media and digital platforms for outreach and engagement.

Soft Skills and Cultural Fit

• Excellent written and verbal communication skills, with the ability to engage diverse audiences.
• Demonstrated ability to work collaboratively within a team-oriented environment.
• Strong analytical and problem-solving skills, with a proactive approach to challenges.
• A passion for historical preservation and a commitment to public service.

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Flexible work hours and the ability to work remotely within [$COMPANY_LOCATION].
• Health, dental, and vision insurance.
• Retirement savings plans with company match.
• Generous paid time off and holiday schedule.
• Professional development opportunities, including training and conferences.

Equal Opportunity Statement

[$COMPANY_NAME] is committed to diversity in its workforce and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sexual orientation, or any other basis protected by applicable law.

Location

This position is remote within [$COMPANY_LOCATION].

We encourage applicants from all backgrounds to apply, even if you do not meet every single qualification listed. Your unique experiences and perspectives are valuable to us!

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

As the Chief State Archivist, you will lead the strategic direction and management of state archival programs, ensuring the preservation, accessibility, and utilization of public records that document the history and culture of our state. You will be responsible for developing innovative archival practices and technologies that enhance public engagement and education while collaborating with various stakeholders to promote the importance of archival resources.

Responsibilities

• Oversee the operations of the state archives, including acquisition, preservation, and access to public records
• Develop and implement policies and procedures that promote best practices in archival management and accessibility
• Lead a team of archivists and support staff, fostering a culture of excellence, innovation, and professional development
• Collaborate with state agencies, educational institutions, and community organizations to enhance public awareness and engagement with archival resources
• Advocate for funding and resources to support the mission of the state archives
• Represent the state archives at local, state, and national conferences and meetings

Required and Preferred Qualifications

Required:

• Master's degree in archival studies, library science, history, or a related field
• 7+ years of experience in archival management, including supervisory experience
• Strong understanding of archival principles, practices, and standards
• Proven track record of developing and implementing innovative archival programs and services

Preferred:

• Experience in a government or public sector archival setting
• Knowledge of digital preservation and access technologies
• Strong communication and interpersonal skills to engage diverse audiences

Technical Skills and Relevant Technologies

• Familiarity with archival standards such as DACS, ISAD(G), and EAD
• Experience with digital asset management systems and archival software
• Proficiency in metadata standards and practices for digital archives

Soft Skills and Cultural Fit

• Demonstrated leadership capabilities with a focus on teamwork and collaboration
• Ability to think strategically and develop long-term goals for the organization
• Passion for preserving and promoting the historical record
• Strong problem-solving skills and ability to adapt in a dynamic environment

Benefits and Perks

Salary: [$SALARY_RANGE]

Full-time offers may include:

• Comprehensive health, dental, and vision insurance
• Retirement plans with employer contributions
• Generous paid time off and flexible work arrangements
• Professional development opportunities
• Support for work-life balance initiatives

Equal Opportunity Statement

[$COMPANY_NAME] is committed to creating an inclusive environment for all employees and is proud to be an Equal Opportunity Employer. We encourage applications from individuals of all backgrounds and experiences, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability, or sexual orientation.

Location

This is a fully remote position.