5 Processing Archivist Job Description Templates and Examples

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking an experienced and detail-oriented Archivist Manager to lead our archival team at [$COMPANY_NAME]. In this critical role, you will oversee the management, preservation, and accessibility of our organization's historical records and documents. Your expertise in archival science will ensure that our collections are maintained to the highest standards, supporting both operational needs and historical research.

Responsibilities

• Develop and implement comprehensive archival policies and procedures to ensure the long-term preservation of records
• Supervise the archival staff, providing guidance and mentorship to enhance team performance and professional development
• Manage the organization, cataloging, and digitization of archival materials, ensuring adherence to best practices
• Collaborate with various departments to identify archival needs and facilitate access to records for research and public inquiries
• Oversee the acquisition of new collections, assessing their significance and ensuring proper integration into existing systems
• Conduct regular assessments of archival collections and recommend preservation strategies to mitigate risks

Required and Preferred Qualifications

Required:

• Master's degree in Library Science, Archival Science, History, or a related field
• 5+ years of experience in archival management or related roles, with a proven track record of leadership
• In-depth knowledge of archival principles, practices, and standards, including familiarity with metadata standards and preservation techniques
• Strong organizational skills and attention to detail, with the ability to manage multiple projects simultaneously

Preferred:

• Experience with digital archiving and electronic records management
• Knowledge of relevant software and tools, such as Archivematica, AtoM, or similar systems
• Professional certification from a recognized archival organization (e.g., Certified Archivist)

Technical Skills and Relevant Technologies

• Proficiency in archival management software and digital asset management systems
• Familiarity with preservation techniques for various media types, including paper, photographs, and digital records
• Understanding of legal and ethical considerations related to archival materials

Soft Skills and Cultural Fit

• Excellent communication skills, both verbal and written, with the ability to present complex information clearly
• Strong interpersonal skills to build collaborative relationships with diverse stakeholders
• Demonstrated problem-solving abilities and a proactive approach to challenges
• Commitment to fostering an inclusive and supportive work environment

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Health, dental, and vision insurance
• Retirement plan options
• Generous paid time off and holidays
• Professional development opportunities

Equal Opportunity Statement

[$COMPANY_NAME] is committed to diversity in its workforce and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sex, gender expression or identity, sexual orientation or any other basis protected by applicable law.

Location

This role requires successful candidates to be based in-person at [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a highly skilled Lead Archivist to manage and oversee our archival collection, ensuring the preservation and accessibility of valuable historical records. In this role, you will be responsible for developing archival policies and strategies while leading a team of archivists and assistants to enhance our information management practices.

Responsibilities

• Develop and implement archival policies, procedures, and best practices for the preservation of records and collections.
• Supervise and mentor a team of archivists and archivist assistants, providing guidance on projects, workflows, and professional development.
• Conduct regular assessments of archival collections to evaluate condition and prioritize conservation needs.
• Collaborate with other departments to facilitate the acquisition and appraisal of new materials, ensuring alignment with institutional goals.
• Manage digitization projects to increase access to archival materials, including the creation of metadata and digital preservation strategies.
• Engage with researchers, educators, and the public to promote awareness and utilization of archival resources.

Required and Preferred Qualifications

Required:

• Master's degree in Library Science, Archival Studies, or a related field.
• 5+ years of experience in an archival environment, with at least 2 years in a leadership role.
• Strong understanding of archival standards, practices, and preservation techniques.
• Proficiency in archival management software and digital asset management systems.

Preferred:

• Experience with grant writing and fundraising for archival projects.
• Knowledge of relevant laws and regulations regarding access to public records.
• Familiarity with electronic records management and digital preservation initiatives.

Technical Skills and Relevant Technologies

• Expertise in archival software such as ArchivesSpace, CONTENTdm, or similar platforms.
• Experience with digital preservation tools and standards (e.g., PREMIS, METS, Dublin Core).
• Proficient in database management and cataloging systems.

Soft Skills and Cultural Fit

• Exceptional organizational and project management skills.
• Strong communication skills with the ability to engage effectively with diverse audiences.
• Proactive and strategic thinker with a passion for preserving cultural heritage.
• Ability to work collaboratively in a team-oriented environment while also being self-directed.

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Comprehensive health coverage (medical, dental, vision).
• Retirement plan with company matching.
• Generous paid time off and holiday schedule.
• Professional development opportunities and support for attending conferences.

Location

This role requires a hybrid work arrangement, with successful candidates expected to work from the office at least 3 days a week at [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a highly skilled Senior Processing Archivist to join our dedicated archival team at [$COMPANY_NAME]. In this pivotal role, you will lead the processing and organization of diverse archival collections, ensuring that our rich history is accessible and preserved for future generations. Your expertise will significantly contribute to enhancing our information retrieval systems and advancing our mission of historical stewardship.

Responsibilities

• Oversee the arrangement and description of archival materials in accordance with established standards and best practices.
• Develop and implement processing plans for new acquisitions, ensuring timely access and preservation of collections.
• Collaborate with curators and other stakeholders to assess collection needs and establish priorities for processing.
• Conduct research to enhance the understanding of collections and provide context for users.
• Train and mentor junior archivists and interns on processing techniques, archival standards, and best practices.
• Utilize digital tools and platforms to enhance collection visibility and access, including the creation of finding aids and metadata.
• Participate in outreach efforts to promote the use of archival materials and engage the community with our rich history.

Required and Preferred Qualifications

Required:

• Master's degree in Library Science, Archival Studies, or a related field.
• 5+ years of experience in archives management, with proven expertise in processing archival collections.
• Strong understanding of archival theory, standards (such as DACS), and best practices.
• Experience with digital archival tools and platforms, including EAD and archival management systems.
• Exceptional organizational skills and attention to detail.

Preferred:

• Experience working with special collections, rare books, or manuscript materials.
• Familiarity with digital preservation practices and related technologies.
• Proficiency in multiple languages is a plus.

Technical Skills and Relevant Technologies

• Proficient in archival management software (e.g., ArchivesSpace, CONTENTdm).
• Experience with digitization processes and tools.
• Strong IT skills, including knowledge of database management and metadata standards.

Soft Skills and Cultural Fit

• Excellent written and verbal communication skills for diverse audiences.
• Strong analytical and critical thinking abilities, with a passion for historical research.
• Ability to work collaboratively in a team-oriented environment.
• Demonstrated commitment to diversity, inclusion, and cultural competency in archival practices.

Benefits and Perks

Annual salary range: [$SALARY_RANGE].

Additional benefits may include:

• Comprehensive health, dental, and vision insurance.
• Retirement plans with company matching.
• Generous paid time off and holiday schedule.
• Professional development and continuing education opportunities.

Equal Opportunity Statement

[$COMPANY_NAME] is committed to fostering a diverse and inclusive workplace. We are proud to be an Equal Opportunity Employer and welcome applicants from all backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.

Location

This role requires successful candidates to be based in-person at our facility located in [$COMPANY_LOCATION].

We encourage applicants from diverse backgrounds and experiences to apply, even if you do not meet every qualification listed. Your unique perspective could be the key to our continued success.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

As a Processing Archivist at [$COMPANY_NAME], you will play a key role in the management and organization of archival collections, ensuring their accessibility and preservation for future generations. Your expertise will be vital in processing, arranging, and describing archival materials, while implementing best practices in archival science.

Responsibilities

• Evaluate and process archival collections, including the arrangement, description, and preservation of materials according to established standards
• Develop and implement finding aids and inventories to enhance user access to collections
• Collaborate with other archivists and staff to create and maintain digital access systems for archival materials
• Conduct appraisal of incoming materials to determine their archival value and relevance
• Provide reference services and assist researchers in navigating archival collections
• Participate in outreach activities to promote awareness and use of archival resources

Required and Preferred Qualifications

Required:

• Master’s degree in archival studies, library science, history, or a related field
• Demonstrated experience in processing archival collections and knowledge of archival standards and best practices
• Strong attention to detail and organizational skills

Preferred:

• Familiarity with digital archival management systems and metadata standards
• Experience conducting public programming or educational outreach related to archival collections
• Knowledge of preservation techniques and practices

Technical Skills and Relevant Technologies

• Proficiency in archival processing software and digital asset management systems
• Experience with cataloging and descriptive standards such as DACS, EAD, or MARC
• Knowledge of preservation best practices for physical and digital materials

Soft Skills and Cultural Fit

• Excellent communication and interpersonal skills, with the ability to work collaboratively in a team environment
• Strong problem-solving skills and the ability to adapt to changing priorities
• A passion for preserving history and making archival materials accessible to diverse audiences

Benefits and Perks

Annual salary range: [$SALARY_RANGE].

Additional benefits may include:

• Comprehensive health insurance plans
• Retirement savings options
• Generous paid time off and holiday policies
• Professional development opportunities

Equal Opportunity Statement

[$COMPANY_NAME] is committed to diversity in its workforce and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sex, gender expression or identity, sexual orientation or any other basis protected by applicable law.

Location

This role requires successful candidates to be based in-person at [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented Junior Processing Archivist to join our archival team. In this role, you will assist in the organization, preservation, and accessibility of our digital and physical archival collections. You will play a crucial part in supporting the mission of preserving historical records and ensuring they are available for research and educational purposes.

Responsibilities

• Assist in processing archival materials by arranging, describing, and cataloging collections according to established standards and best practices.
• Conduct preliminary research on collections and develop finding aids to enhance accessibility.
• Collaborate with senior archivists to implement digitization projects and ensure quality control of digital assets.
• Participate in outreach activities to promote awareness of archival resources and services.
• Maintain accurate records of processing activities in accordance with institutional policies.

Required Qualifications

• Bachelor’s degree in archival studies, history, library science, or a related field.
• Familiarity with archival principles, practices, and standards.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Basic understanding of digital archiving and preservation techniques.

Preferred Qualifications

• Experience working or volunteering in an archival or library setting.
• Knowledge of archival software and databases.
• Proficiency in using Microsoft Office Suite and other relevant software tools.

Technical Skills and Relevant Technologies

• Familiarity with metadata standards such as Dublin Core or EAD (Encoded Archival Description).
• Understanding of digital asset management systems and preservation strategies.

Soft Skills and Cultural Fit

• Excellent written and verbal communication skills.
• Ability to work collaboratively in a team-oriented environment.
• Strong problem-solving skills and a proactive approach to challenges.
• Commitment to diversity, equity, and inclusion in archival practices.

Benefits and Perks

As a member of our team, you will enjoy a comprehensive benefits package that includes:

• Competitive salary: [$SALARY_RANGE]
• Remote work flexibility within [$COMPANY_LOCATION]
• Health, dental, and vision insurance.
• Generous paid time off and holiday schedule.
• Professional development opportunities and training.

Equal Opportunity Statement

[$COMPANY_NAME] is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other basis protected by applicable law.

Location

This is a remote position within [$COMPANY_LOCATION].

Note: We encourage applicants who may not meet all the qualifications to apply. Your unique experiences and perspectives are valuable to us.