6 Employee Benefits Coordinator Job Description Templates and Examples

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a motivated Junior Employee Benefits Coordinator to join our dynamic HR team. In this role, you will support the administration of employee benefits programs, ensuring that our employees receive the necessary information and support regarding their benefits options. You will play a key role in enhancing employee satisfaction and engagement through effective benefits communication and management.

Responsibilities

• Assist in the administration of employee benefits programs, including health insurance, retirement plans, and wellness initiatives
• Respond to employee inquiries about benefits, providing accurate and timely information
• Coordinate benefits enrollment processes and ensure compliance with relevant regulations
• Maintain and update benefits documentation and employee records
• Assist in the development and delivery of benefits communication materials to employees
• Support the HR team in benefits-related projects and initiatives

Required and Preferred Qualifications

Required:

• Bachelor's degree in Human Resources, Business Administration, or a related field
• 1+ years of experience in an HR or benefits administration role, preferably in a corporate environment
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Ability to handle sensitive information with confidentiality

Preferred:

• Familiarity with employee benefits administration software and tools
• Understanding of relevant laws and regulations related to employee benefits
• Previous experience in customer service or support roles

Technical Skills and Relevant Technologies

• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint)
• Experience with HRIS (Human Resource Information Systems) and benefits administration software
• Basic knowledge of data analysis and reporting

Soft Skills and Cultural Fit

• Strong interpersonal skills and the ability to build relationships with employees
• Proactive attitude and a willingness to learn and develop
• Ability to work independently and as part of a team
• Adaptability in a fast-paced and changing environment
• Commitment to fostering an inclusive and supportive workplace culture

Benefits and Perks

Salary: [$SALARY_RANGE]

As a full-time Junior Employee Benefits Coordinator, you will be eligible for a comprehensive benefits package that may include:

• Health, dental, and vision insurance
• 401(k) plan with company match
• Generous paid time off and holiday leave
• Professional development opportunities
• Flexible work environment

Equal Opportunity Statement

[$COMPANY_NAME] is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran status.

Location

This is a fully remote position.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented Employee Benefits Coordinator to join our dynamic HR team at [$COMPANY_NAME]. In this role, you will be responsible for managing and administering employee benefits programs, ensuring compliance with regulations, and enhancing the overall employee experience through effective benefits communication and support.

Responsibilities

• Administer employee benefits programs including health insurance, retirement plans, and wellness initiatives, ensuring adherence to company policies and legal requirements.
• Serve as the primary point of contact for employee inquiries regarding benefits, providing clear and comprehensive information.
• Conduct regular audits of benefits programs to ensure accuracy and compliance with applicable laws and regulations.
• Assist in the development and rollout of communication materials to educate employees about available benefits and any changes to programs.
• Collaborate with external vendors and partners to manage benefits enrollment and resolve any issues related to claims or service delivery.
• Support the annual benefits enrollment process, including coordinating meetings, providing training sessions, and addressing employee questions.

Required and Preferred Qualifications

Required:

• 2+ years of experience in employee benefits administration or human resources.
• Strong understanding of employee benefits regulations and compliance, including ERISA and ACA.
• Excellent communication and interpersonal skills, with the ability to interact effectively with diverse employee groups.
• Proficient in HRIS systems and Microsoft Office Suite, particularly Excel.

Preferred:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Experience with benefits management software and tools.
• Certification in employee benefits (e.g., CEBS, SHRM-CP) is a plus.

Technical Skills and Relevant Technologies

• Familiarity with HRIS platforms and benefits administration software.
• Proficient in data analysis and reporting to evaluate benefits program effectiveness.
• Ability to utilize technology to streamline benefits processes and enhance employee engagement.

Soft Skills and Cultural Fit

• Detail-oriented with strong organizational skills and the ability to multitask in a fast-paced environment.
• Proactive problem-solving skills and a customer-service mindset.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong team player who thrives in a collaborative environment.

Benefits and Perks

At [$COMPANY_NAME], we offer a competitive compensation package that includes a comprehensive benefits program. Specific benefits may include:

• Health, dental, and vision insurance
• 401(k) with company match
• Generous paid time off and holiday schedule
• Employee wellness programs
• Professional development opportunities

Equal Opportunity Statement

[$COMPANY_NAME] is committed to a diverse and inclusive workplace. We are an Equal Opportunity Employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other basis protected by applicable law.

Location

This is a remote position within [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a Senior Employee Benefits Coordinator to join our dynamic HR team at [$COMPANY_NAME]. In this pivotal role, you will lead the design, implementation, and administration of our employee benefits programs, ensuring they align with the organizational goals and enhance employee satisfaction. Your expertise will be key in navigating complex benefits regulations and advocating for our employees' best interests.

Responsibilities

• Design and manage comprehensive employee benefits programs, including health, wellness, retirement, and leave policies, ensuring compliance with all applicable regulations
• Conduct regular benefits analysis to identify trends and recommend enhancements that improve employee engagement and cost-effectiveness
• Serve as the primary point of contact for employee inquiries regarding benefits, providing expert guidance and support to ensure clarity and satisfaction
• Collaborate with external vendors and insurance providers to negotiate contracts and optimize service delivery
• Develop and deliver educational materials and workshops to inform employees about their benefits and help them make informed decisions
• Stay abreast of industry trends and legislative changes impacting employee benefits, proactively adapting programs as necessary

Required and Preferred Qualifications

Required:

• 5+ years of experience in employee benefits administration, with a strong understanding of federal and state regulations
• Proven experience in designing and implementing employee benefits programs that drive engagement and retention
• Exceptional analytical skills with the ability to interpret data and make strategic recommendations
• Strong interpersonal and communication skills, with a knack for distilling complex information into digestible formats

Preferred:

• Professional certification such as CEBS (Certified Employee Benefit Specialist) or SHRM-CP (Society for Human Resource Management-Certified Professional)
• Experience with HRIS systems and benefits administration software
• Track record of managing vendor relationships and contract negotiations

Technical Skills and Relevant Technologies

• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and HRIS platforms
• Familiarity with benefits administration tools and online enrollment systems
• Knowledge of data analytics tools to assess benefit program effectiveness

Soft Skills and Cultural Fit

• Strong problem-solving skills with the ability to navigate challenges and drive results
• Demonstrated ability to work collaboratively in a team-oriented environment while also being proactive and independent
• Empathetic approach to employee interactions, with a focus on building trust and rapport
• Passion for promoting a diverse and inclusive workplace culture

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

In addition to competitive compensation, we offer:

• Comprehensive health, dental, and vision insurance
• 401(k) plan with employer matching
• Generous paid time off policy, including vacation and sick leave
• Flexible work arrangements with the expectation of being in-office at least 3 days a week
• Professional development opportunities, including training and certifications

Equal Opportunity Statement

At [$COMPANY_NAME], we celebrate diversity and are committed to creating an inclusive environment for all employees. We are an equal opportunity employer and do not discriminate based on race, color, religion, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status. We encourage applicants from all backgrounds to apply, even if you don’t meet all the qualifications.

Location

This is a hybrid position requiring in-office presence at least 3 days a week at our location in [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented and proactive Employee Benefits Specialist to join our dynamic HR team at [$COMPANY_NAME]. This role is crucial in managing and enhancing our employee benefits programs, ensuring our workforce has access to competitive and comprehensive benefits that promote their well-being and job satisfaction.

Responsibilities

• Administer employee benefits programs including health insurance, retirement plans, leave of absence, and wellness initiatives, ensuring compliance with applicable regulations
• Serve as the primary point of contact for employee inquiries regarding benefits, providing expert guidance and support
• Conduct benefits orientation sessions for new hires, effectively communicating the value and details of our benefits offerings
• Analyze and evaluate existing benefits programs, identifying opportunities for enhancements and cost-saving measures
• Collaborate with external vendors and service providers to negotiate contracts and manage relationships
• Prepare and distribute communications to employees regarding benefits changes, open enrollment, and other relevant information
• Maintain accurate and confidential records of employee benefits data, ensuring data integrity and compliance with privacy regulations

Required and Preferred Qualifications

Required:

• 2+ years of experience in employee benefits administration or a related field
• Strong knowledge of employee benefits regulations, including FMLA, HIPAA, and ERISA
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines
• Proficient in HRIS systems and Microsoft Office Suite

Preferred:

• Experience with benefits technology platforms and enrollment systems
• Certification in Employee Benefits or related HR certifications (e.g., CEBS, PHR, SPHR)

Technical Skills and Relevant Technologies

• Proficiency in using HRIS software for benefits administration
• Understanding of benefits analytics and reporting tools
• Experience with online benefits enrollment systems

Soft Skills and Cultural Fit

• Exceptional communication skills, both verbal and written, with the ability to convey complex information clearly
• Strong interpersonal skills, fostering collaborative relationships across departments
• Detail-oriented mindset with a focus on accuracy and compliance
• Ability to work independently and as part of a team in a fast-paced environment
• A proactive approach to problem-solving and process improvement

Benefits and Perks

Salary range: [$SALARY_RANGE]

Full-time employees enjoy an array of benefits such as:

• Comprehensive health, dental, and vision insurance
• 401(k) plan with company match
• Generous paid time off and flexible work arrangements
• Employee wellness programs and resources
• Continuous learning and development opportunities

Equal Opportunity Statement

[$COMPANY_NAME] is committed to fostering a diverse and inclusive workplace. We are an Equal Opportunity Employer and welcome applicants from all backgrounds, regardless of race, color, religion, gender, sexual orientation, age, disability, or any other protected status. We encourage individuals from underrepresented groups to apply.

Location

This is a remote position within [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a strategic and results-oriented Director of Employee Benefits to join [$COMPANY_NAME]. In this pivotal role, you will lead the design, implementation, and management of our employee benefits programs, ensuring alignment with our organizational goals and commitment to employee wellbeing.

Responsibilities

• Develop and execute a comprehensive benefits strategy that enhances employee engagement and retention
• Oversee the design and administration of health, wellness, retirement, and other employee benefit programs
• Conduct market analysis to ensure competitive benefits offerings and identify opportunities for improvement
• Collaborate with cross-functional teams to align benefits initiatives with overall HR strategy and organizational culture
• Manage relationships with benefits vendors and ensure compliance with regulatory requirements
• Lead communication efforts to educate employees about available benefits and wellness resources
• Analyze benefits usage and costs to make data-driven recommendations for enhancements

Required and Preferred Qualifications

Required:

• 8+ years of experience in employee benefits management or a related field
• Strong understanding of benefits laws and regulations, including ERISA, HIPAA, and ACA
• Proven track record of developing and implementing innovative benefits programs
• Exceptional analytical skills with the ability to interpret complex data and trends

Preferred:

• Experience in a leadership role within a large organization
• Professional certification in benefits management (e.g., CEBS, PHR, SPHR)
• Strong project management skills with the ability to lead cross-functional initiatives

Technical Skills and Relevant Technologies

• Proficiency in benefits administration systems and HRIS platforms
• Experience with data analytics tools to assess program effectiveness
• Familiarity with payroll systems and integration of benefits data

Soft Skills and Cultural Fit

• Outstanding interpersonal and communication skills, with the ability to build trust and credibility across all levels of the organization
• Strong leadership presence and ability to influence key stakeholders
• Creative problem-solver with a proactive approach to addressing challenges
• Passion for promoting a diverse and inclusive workplace culture

Benefits and Perks

We offer a competitive salary and comprehensive benefits package that includes:

• Medical, dental, and vision insurance
• Retirement savings plan with employer matching
• Generous paid time off and holidays
• Professional development opportunities
• Wellness programs and resources

Equal Opportunity Statement

[$COMPANY_NAME] is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability, or veteran status.

Location

This role requires successful candidates to be based in-person at [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

[$COMPANY_NAME] is hiring a Benefits Manager to own benefits strategy, vendor partnerships, compliance, and end-to-end benefits operations for a growing employee population based in [$COMPANY_LOCATION]. In this role you will design and execute total rewards programs (health, welfare, retirement, leave, commuter, and voluntary benefits), drive benefits analytics to inform compensation and retention strategy, and lead cross-functional delivery with HRIS, payroll, legal, and finance. The ideal candidate combines strong technical fluency with benefits regulations (ACA, ERISA, COBRA), proven vendor negotiation experience, and a data-driven approach to improving employee experience and benefits ROI.

Responsibilities

• Strategy & Program Design: Develop and iterate comprehensive benefits programs aligned to business objectives and compensation philosophy; present proposals and ROI analysis to senior leadership.
• Vendor Management & Procurement: Lead RFPs, negotiate commercial terms and SLAs with carriers, third-party administrators (TPAs), brokers, wellness vendors, and benefits platforms; manage vendor performance and escalations.
• Compliance & Risk Management: Ensure benefits programs comply with federal, state, and local regulations (ACA, ERISA, COBRA, HIPAA, state-mandated leaves); maintain documentation, Plan Documents, SPD updates, and audit readiness.
• Operations & Administration: Own benefits enrollment lifecycle, off-cycle events, eligibility rules, COBRA administration, claims escalation workflows, and annual open enrollment execution.
• HRIS & Systems Integration: Configure and maintain benefits modules in HRIS/benefits platforms (Workday, ADP, SAP SuccessFactors, or similar); manage payroll integrations, APIs, SFTP feeds, and data reconciliation processes.
• Analytics & Reporting: Produce monthly and quarterly benefits spend reports, utilization analyses, benchmarking against market data, and predictive models to optimize plan design and total cost of ownership.
• Employee Experience & Communications: Create clear, accessible benefits communications and decision-support tools (cost calculators, plan comparison guides, onboarding materials); lead enrollment meetings and trainings.
• Leadership & Cross-functional Partnership: Coach and mentor benefits specialists or coordinators; partner with Total Rewards, Talent Acquisition, Finance, Legal, and People Operations to align programs with workforce strategy.

Required and Preferred Qualifications

Required:

• Bachelor’s degree in Human Resources, Business Administration, Finance, or a related field, or equivalent experience.
• 5+ years of hands-on benefits experience, with at least 2 years in a benefits program leadership or manager role.
• Deep knowledge of benefits regulatory frameworks (ACA, ERISA, COBRA, HIPAA) and experience managing compliance and audits.
• Proven experience managing carrier relationships, TPAs, brokers, and benefits technology vendors, including RFP and contract negotiation.
• Strong technical skills with HRIS and payroll systems; demonstrable experience with benefits integrations (APIs, SFTP, CSV feeds) and data reconciliation.
• Experience building reports and dashboards using SQL, Excel (including advanced functions), Looker, Tableau, Power BI, or equivalent analytics tools.
• Excellent written and verbal communication skills, with experience designing employee-facing benefits content and training.

Preferred:

• Certified Employee Benefit Specialist (CEBS), SHRM-CP/SHRM-SCP, PHR/SPHR, or other relevant certification.
• Experience at a fast-growing technology company or high-growth startup environment.
• Familiarity with international benefits programs and global mobility policies.
• Experience leading open enrollment for 1,000+ employees or managing multi-state compliance programs.

Technical Skills and Relevant Technologies

• HRIS: Workday, ADP, UKG, SAP SuccessFactors or equivalent—experience configuring benefits modules and business rules.
• Benefits Platforms: BenAdmin systems, Benefitfocus, Ease, Darwin, bswift or comparable platforms.
• Payroll & Integrations: ADP, Paylocity, Rippling, or integrations via APIs/SFTP; experience validating payroll feeds and gross-to-net reconciliation.
• Data & Reporting: Proficiency with SQL, Excel (pivot tables, VLOOKUP/XLOOKUP, advanced formulas), Looker/Tableau/Power BI for benefits analytics.
• Compliance Tools: Knowledge of platforms/tools used for COBRA administration, ERISA filing, and ACA reporting (Form 1095/1094 workflows).

Soft Skills and Cultural Fit

• Strategic operator: track record of translating benefits data into actionable program changes and cost optimization.
• Cross-functional collaborator: experience leading initiatives across HR, Finance, Legal, and IT with strong stakeholder management.
• Customer-focused communicator: ability to simplify complex regulatory and plan design topics for employees at all levels.
• Detail-oriented and process-driven: establishes and documents repeatable, auditable processes for benefits administration.
• Change agent and coach: mentors team members, drives continuous improvement, and leads change management during benefits transitions.

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Comprehensive benefits package may include:

• Medical, dental, and vision plans with employer contributions and HSA/FSA options.
• 401(k) or pension plan with company match and retirement guidance.
• Generous paid time off, parental leave, and flexible paid leave policies.
• Wellness stipends, mental health benefits, and employee assistance programs (EAP).
• Equity or long-term incentive opportunities (where applicable), professional development stipend, and certification reimbursement.
• Commuter benefits and voluntary supplemental benefits (life, disability, critical illness).

Equal Opportunity Statement

[$COMPANY_NAME] is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, veteran status, or other characteristics protected by law. We also encourage applicants from non-traditional career paths and those who may not meet every listed qualification to apply.

Location

This is a hybrid position. A successful candidate will be expected to work from the office in [$COMPANY_LOCATION] at least three days per week to support cross-functional collaboration and benefits events; some remote work is permitted.

How to Apply

We encourage applicants who may not meet every qualification to apply. To apply, please submit your resume and a brief cover letter outlining your relevant benefits program experience and most impactful vendor or program negotiation. Applicants may also include links to dashboards, examples of benefits communications, or a one-page case study demonstrating program optimization results.