5 Accounts Payable Job Description Templates and Examples

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a detail-oriented Accounts Payable Clerk to join our finance team at [$COMPANY_NAME]. In this role, you will be responsible for managing the full accounts payable process, ensuring timely and accurate processing of invoices, and maintaining positive relationships with vendors.

Responsibilities

• Process and review invoices for accuracy and compliance with company policies
• Coordinate with vendors to resolve discrepancies and ensure timely payment
• Maintain accurate records of all accounts payable transactions
• Prepare and process payments, including checks and electronic transfers
• Assist in month-end closing processes and reconciliation
• Support the finance team with other accounting tasks as needed

Required and Preferred Qualifications

Required:

• 1+ years of experience in accounts payable or a similar finance role
• Strong attention to detail and organizational skills
• Proficient in Microsoft Excel and accounting software
• Excellent communication skills, both verbal and written

Preferred:

• Associate degree in accounting, finance, or a related field
• Experience with ERP systems such as SAP, Oracle, or QuickBooks

Technical Skills and Relevant Technologies

• Familiarity with accounts payable processes and best practices
• Ability to utilize financial software to improve efficiency
• Proficient in data entry and financial reporting

Soft Skills and Cultural Fit

• Strong analytical and problem-solving skills
• Ability to work collaboratively in a team environment
• Proactive approach to learning and development
• Adaptability to changing priorities and deadlines

Benefits and Perks

At [$COMPANY_NAME], we value our employees and offer a competitive salary and benefits package, including:

• Health, dental, and vision insurance
• Retirement savings plan with company matching
• Paid time off and holidays
• Opportunities for professional development and growth

Equal Opportunity Statement

[$COMPANY_NAME] is committed to diversity in its workforce and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sex, gender expression or identity, sexual orientation or any other basis protected by applicable law.

Location

This role requires successful candidates to be based in-person at [$COMPANY_LOCATION].

We encourage applicants from diverse backgrounds to apply, even if you do not meet all the preferred qualifications. Your unique experiences could be a valuable addition to our team!

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented Accounts Payable Specialist to join our finance team at [$COMPANY_NAME]. In this role, you will play a critical part in managing our company's financial transactions and ensuring the accuracy of our accounts payable processes. Your expertise will help streamline operations, enhance financial reporting, and contribute to the overall efficiency of our finance department.

Responsibilities

• Process and manage the full cycle of accounts payable transactions, including invoice verification, approval, and payment processing
• Maintain accurate vendor records and ensure compliance with company policies and procedures
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Assist in month-end closing activities, including preparing accounts payable reports and supporting documentation
• Collaborate closely with internal stakeholders to address payment inquiries and enhance vendor relationships
• Identify opportunities for process improvements and implement best practices to optimize accounts payable workflows

Required and Preferred Qualifications

Required:

• 2+ years of experience in accounts payable or relevant financial operations
• Strong understanding of accounting principles and practices
• Proficient in using accounting software and Microsoft Excel for data analysis

Preferred:

• Experience with ERP systems such as SAP, Oracle, or similar platforms
• Knowledge of tax regulations related to vendor payments
• Experience in a fast-paced environment with a focus on continuous improvement

Technical Skills and Relevant Technologies

• Expertise in accounts payable processes and financial reconciliations
• Proficient in financial reporting tools and spreadsheet software
• Familiarity with automation tools to enhance accounts payable efficiency

Soft Skills and Cultural Fit

• Excellent attention to detail and strong organizational skills
• Ability to work independently and as part of a team in a hybrid work environment
• Strong communication skills, both written and verbal, to effectively liaise with vendors and internal stakeholders
• A proactive approach to problem-solving and the ability to thrive in a dynamic work setting

Benefits and Perks

We offer a competitive salary and comprehensive benefits package, including:

• Annual salary range: [$SALARY_RANGE]
• Health, dental, and vision insurance
• Retirement plans with company matching
• Flexible work arrangements in a hybrid model
• Professional development opportunities and training

Equal Opportunity Statement

[$COMPANY_NAME] is committed to fostering an inclusive and diverse workplace. We are proud to be an Equal Opportunity Employer and encourage all qualified applicants to apply, regardless of race, gender, sexual orientation, age, disability, or any other factor protected by law.

Location

This is a hybrid position, requiring candidates to work from the office at least 3 days a week at [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a detail-oriented Accounts Payable Coordinator to join our dynamic finance team at [$COMPANY_NAME]. In this role, you will play a crucial part in ensuring the accuracy and efficiency of our accounts payable processes, helping to maintain healthy financial operations while providing excellent service to our internal stakeholders and suppliers.

Responsibilities

• Manage the full accounts payable cycle, including invoice processing, payment approvals, and reconciliations
• Ensure compliance with company policies and internal controls related to accounts payable
• Collaborate with vendors and internal teams to resolve discrepancies and inquiries regarding invoices and payments
• Prepare and maintain accurate records of all accounts payable transactions
• Assist in month-end closing processes by providing necessary reports and documentation
• Contribute to the improvement of accounts payable processes and systems for enhanced efficiency

Required and Preferred Qualifications

Required:

• Bachelor's degree in Accounting, Finance, or a related field
• 2+ years of experience in accounts payable or a similar financial role
• Strong understanding of accounts payable principles and practices
• Proficiency in accounting software and Microsoft Excel
• Excellent organizational skills with a keen attention to detail

Preferred:

• Experience with ERP systems such as SAP, Oracle, or similar platforms
• Knowledge of tax regulations and compliance related to accounts payable
• Ability to work in a fast-paced environment and manage multiple priorities

Technical Skills and Relevant Technologies

• Proficient in accounting software and spreadsheet applications
• Experience with data entry, invoice processing, and financial reporting
• Familiarity with vendor management systems and reconciliation tools

Soft Skills and Cultural Fit

• Strong analytical skills and problem-solving abilities
• Excellent communication skills, both verbal and written
• Demonstrated ability to work collaboratively within a team environment
• Adaptability to change and a proactive approach to process improvements

Benefits and Perks

Salary range: [$SALARY_RANGE]

Additional benefits may include:

• Health, dental, and vision insurance
• Retirement savings plan with company match
• Paid time off and company holidays
• Professional development and training opportunities

Location

This is a hybrid position based in [$COMPANY_LOCATION], requiring in-office presence at least 3 days a week.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

[$COMPANY_NAME] is seeking an experienced Accounts Payable Supervisor to lead a high-performing AP team, optimize invoice-to-pay processes, and strengthen financial controls. Reporting to the Accounting Manager, you will design and enforce AP policies, implement automation and ERP integrations, and provide hands-on supervision of daily AP operations to ensure accurate, timely vendor payments and audit-ready records. This role requires deep technical knowledge of AP workflows (three‑way match, PO/non‑PO processing), ERP systems (Oracle, SAP, NetSuite, or Sage), and regulatory compliance standards including GAAP and SOX.

Responsibilities

• Supervise day-to-day AP operations including invoice receipt, coding, three‑way matching, approvals, payment runs, ACH/Wire/Check processing, and vendor statement reconciliations
• Manage, mentor and develop a team of AP specialists and clerks; conduct performance reviews, training and career development plans
• Define and maintain AP process documentation, Standard Operating Procedures (SOPs), and internal controls to meet SOX and audit requirements
• Lead month‑end close activities related to accounts payable: accruals, cutoffs, AP aging analysis, reconciliations, and variance explanations
• Partner with Procurement, Treasury, Tax and IT to improve invoice automation, eInvoicing, supplier onboarding, and ERP integrations; evaluate AP automation tools and RPA opportunities
• Implement KPIs and dashboards (days payable outstanding, invoice cycle time, exception rates) and deliver regular reporting to finance leadership
• Resolve escalated vendor disputes, payment exceptions, and complex billing issues; coordinate payment hold processes and release approvals
• Drive continuous improvement projects to streamline AP throughput, reduce manual touchpoints, and lower DPO risk
• Ensure compliance with vendor master data governance, tax withholding requirements, and global payment policies where applicable

Required and Preferred Qualifications

Required:

• Bachelor’s degree in Accounting, Finance, or related field, or equivalent professional experience
• 5+ years of accounts payable experience with 2+ years in a supervisory or lead role managing AP teams
• Advanced knowledge of AP transaction lifecycle, 3‑way match, PO vs non‑PO workflows, vendor reconciliation, and payment mechanisms (ACH, wire, checks, virtual cards)
• Proven experience with at least one major ERP system (Oracle EBS/Cloud, SAP S/4HANA, NetSuite, Sage Intacct) and AP automation platforms (Concur, AvidXchange, Tipalti, Coupa)
• Strong understanding of SOX controls, internal audit processes, GAAP, and month‑end close requirements
• Exceptional Excel skills (pivot tables, VLOOKUP/XLOOKUP, Power Query) and familiarity with SQL or reporting tools (Power BI, Tableau) preferred
• Excellent written and verbal communication skills and demonstrated stakeholder management with cross‑functional partners

Preferred:

• Professional certification (CPA, CMA, CBP) or advanced accounting coursework
• Experience implementing AP automation or ERP migrations and leading change management across finance functions
• Experience in multinational organizations handling multi‑currency, intercompany payables, and VAT/GST compliance
• Familiarity with procurement-to-pay (P2P) end-to-end processes and supplier lifecycle management

Technical Skills and Relevant Technologies

• ERP systems: Oracle, SAP, NetSuite, Sage Intacct, Dynamics 365
• AP automation and P2P tools: Coupa, Tipalti, AvidXchange, Basware, Ariba, SAP Concur
• Payment systems: ACH, wire transfers, virtual card platforms, SWIFT
• Reconciliation & reporting: Advanced Excel, Power BI, Tableau, basic SQL
• Workflow & collaboration: Workday Financials, SharePoint, JIRA, RPA tools (UiPath, Automation Anywhere)
• Controls & audit: SOX control frameworks, audit trail generation, vendor master data governance

Soft Skills and Cultural Fit

• Proven leadership: track record of building high‑performance teams, conducting effective 1:1s, and running performance calibration
• Process oriented: strong documentation discipline, ability to create SOPs and maintain knowledge bases
• Analytical mindset: comfortable with root cause analysis of exceptions and driving data‑led process improvements
• Stakeholder partner: capable of influencing finance, procurement, treasury, and IT without direct authority
• Change agent: experience leading projects, training users, and managing stakeholders through ERP or automation rollouts
• Inclusive communicator: committed to equitable hiring and team development, fosters an environment where diverse perspectives are valued

Benefits and Perks

Salary range: [$SALARY_RANGE]

Comprehensive benefits include:

• Medical, dental and vision plans with employer contribution
• 401(k) retirement plan with company match
• Paid time off, paid holidays and flexible paid leave policies
• Professional development stipend, tuition assistance, and certification support
• Parental leave and family support programs
• Employee assistance program (EAP), wellness stipends and mental health resources
• Commuter benefits and hybrid work flexibility

Equal Opportunity Statement

[$COMPANY_NAME] is an equal opportunity employer committed to building a diverse and inclusive workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected characteristic under applicable law. We proactively encourage applications from candidates of all backgrounds and provide reasonable accommodations throughout the recruitment process.

Location

This is a hybrid position based in [$COMPANY_LOCATION]. A successful candidate will be expected to work from the office at least 3 days per week to support payment cycles, vendor meetings, and cross‑functional collaboration. Remote work on other days is supported per company policy.

How to Apply

Please submit your resume and a cover letter explaining your AP leadership experience and familiarity with ERP/AP automation platforms. Applications will be reviewed on a rolling basis.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

The Accounts Payable (AP) Manager will lead end-to-end AP operations and process transformation to improve control, cash flow, and vendor experience. Reporting to the Head of Finance, you will design and execute AP strategy, manage a distributed team, and own month-end close activities related to payables. You will partner cross-functionally with Procurement, Treasury, Tax, and IT to scale automated invoice processing, strengthen internal controls, and deliver accurate financial reporting for [$COMPANY_NAME]. This role requires a hands-on leader with deep operational rigor, strong ERP experience, and a track record of delivering process improvement in high-volume payables environments.

Responsibilities

• Lead and manage the AP team (recruiting, coaching, performance management, workload planning) to ensure timely, accurate invoice processing and vendor payments
• Own the end-to-end AP lifecycle: invoice receipt (PO and non-PO), three-way matching, approvals, accruals, and payment execution (ACH, wire, virtual card, check)
• Drive month-end close activities for Accounts Payable: reconcile AP subledger to GL, prepare aging analyses, validate accruals, and support external/internal audits
• Design, implement, and optimize AP workflows using ERP and automation tools (e.g., NetSuite, Oracle E-Business Suite, SAP, Coupa, Tipalti) and AP automation solutions (OCR, RPA, e-invoicing)
• Develop and maintain AP metrics and dashboards (DPO, invoice cycle time, invoice exception rate, cost per invoice) and report KPIs to Finance leadership
• Partner with Treasury on payment scheduling, cash forecasting inputs, and payment method optimization to minimize fees and fraud exposure
• Implement and enforce internal controls and SOX-compliant processes for invoice approval, vendor onboarding, segregation of duties, and payment authorization
• Manage vendor relationships and dispute resolution processes, negotiate payment terms, and implement vendor self-service portals where applicable
• Lead cross-functional projects to migrate systems, consolidate vendors, standardize chart of accounts mappings, and integrate Procure-to-Pay (P2P) systems
• Provide subject-matter expertise for ERP upgrades, data conversions, API integrations, and testing of AP-related changes

Required and Preferred Qualifications

Required:

• Bachelor's degree in Accounting, Finance, Business Administration, or equivalent experience
• 5+ years of progressive accounts payable experience with at least 2 years in a supervisory or managerial role
• Demonstrated experience managing high-volume AP operations (monthly invoice volumes of 10k+ or equivalently complex workflows)
• Proven familiarity with ERP systems such as NetSuite, Oracle, or SAP and hands-on experience with AP modules and subledger reconciliations
• Strong Excel skills (pivot tables, VLOOKUP/XLOOKUP, Power Query) and ability to write SQL or use BI tools for ad hoc analysis
• Experience implementing AP automation tools (OCR, workflow engines, RPA) and integrating them with ERP systems
• Solid understanding of payment rails (ACH, SEPA, wire, virtual card), vendor onboarding, tax form collection (W-9/W-8), and compliance requirements
• Excellent communication skills with experience presenting to senior leadership and coordinating cross-functional stakeholders

Preferred:

• Professional certification (CPA, CMA, ACCA) or relevant finance/accounting certification
• Experience in SOX/SOX readiness, internal/external audit support, and documenting control matrices
• Familiarity with procurement systems (Coupa, Ariba), Treasury management systems, and electronic invoicing standards (PEPPOL)
• Experience with multinational payables, multi-currency processing, and VAT/GST considerations
• Exposure to change management methodologies and leading ERP migrations or large-scale finance transformation programs

Technical Skills and Relevant Technologies

• ERP systems: NetSuite, Oracle EBS, SAP S/4HANA (implementation and day-to-day AP configuration)
• AP automation & tools: Tipalti, Stampli, Yooz, Abbyy, Kofax, UiPath (RPA)
• Data & reporting: Advanced Excel, SQL, Power BI, Tableau, or Looker for financial dashboards
• Payments: ACH, wire transfers, virtual card platforms, SWIFT, payment gateway reconciliation
• Controls & compliance: SOX control documentation, G/L reconciliations, audit support tools
• Integration technologies: APIs, middleware (Dell Boomi, Mulesoft), data mapping for Procure-to-Pay integrations

Soft Skills and Cultural Fit

• Operational leadership: track record of establishing SLAs, SOPs, and continuous improvement programs
• Analytical mindset: ability to synthesize transaction-level data to identify root causes and implement corrective actions
• Stakeholder influence: experience negotiating terms with vendors and aligning cross-functional partners on process changes
• Coaching and development: demonstrated ability to mentor staff, conduct effective performance reviews, and build high-performing teams
• Detail-oriented and audit-focused with a bias for data-driven decision making
• Adaptable communicator comfortable with executive briefings and hands-on problem resolution

Benefits and Perks

Salary range: [$SALARY_RANGE]

• Comprehensive medical, dental, and vision coverage
• 401(k) with company match (or local equivalent retirement plan)
• Paid time off, paid parental leave, and flexible holiday policies
• Professional development stipend and support for certifications (CPA/CMA) and conferences
• Wellness benefits, employee assistance program, and commuter benefits where applicable
• Equity or long-term incentive opportunities for eligible roles

Equal Opportunity Statement

[$COMPANY_NAME] is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

Location

This is a hybrid position. A successful candidate will be expected to work from the office in [$COMPANY_LOCATION] at least three days per week to support vendor interactions, treasury coordination, and cross-functional collaboration; occasional travel may be required for vendor audits or ERP project work.