5 Accounts Payable Job Description Templates and Examples

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a detail-oriented Accounts Payable Clerk to join our finance team at [$COMPANY_NAME]. In this role, you will be responsible for managing the full accounts payable process, ensuring timely and accurate processing of invoices, and maintaining positive relationships with vendors.

Responsibilities

• Process and review invoices for accuracy and compliance with company policies
• Coordinate with vendors to resolve discrepancies and ensure timely payment
• Maintain accurate records of all accounts payable transactions
• Prepare and process payments, including checks and electronic transfers
• Assist in month-end closing processes and reconciliation
• Support the finance team with other accounting tasks as needed

Required and Preferred Qualifications

Required:

• 1+ years of experience in accounts payable or a similar finance role
• Strong attention to detail and organizational skills
• Proficient in Microsoft Excel and accounting software
• Excellent communication skills, both verbal and written

Preferred:

• Associate degree in accounting, finance, or a related field
• Experience with ERP systems such as SAP, Oracle, or QuickBooks

Technical Skills and Relevant Technologies

• Familiarity with accounts payable processes and best practices
• Ability to utilize financial software to improve efficiency
• Proficient in data entry and financial reporting

Soft Skills and Cultural Fit

• Strong analytical and problem-solving skills
• Ability to work collaboratively in a team environment
• Proactive approach to learning and development
• Adaptability to changing priorities and deadlines

Benefits and Perks

At [$COMPANY_NAME], we value our employees and offer a competitive salary and benefits package, including:

• Health, dental, and vision insurance
• Retirement savings plan with company matching
• Paid time off and holidays
• Opportunities for professional development and growth

Equal Opportunity Statement

[$COMPANY_NAME] is committed to diversity in its workforce and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sex, gender expression or identity, sexual orientation or any other basis protected by applicable law.

Location

This role requires successful candidates to be based in-person at [$COMPANY_LOCATION].

We encourage applicants from diverse backgrounds to apply, even if you do not meet all the preferred qualifications. Your unique experiences could be a valuable addition to our team!

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented Accounts Payable Specialist to join our finance team at [$COMPANY_NAME]. In this role, you will play a critical part in managing our company's financial transactions and ensuring the accuracy of our accounts payable processes. Your expertise will help streamline operations, enhance financial reporting, and contribute to the overall efficiency of our finance department.

Responsibilities

• Process and manage the full cycle of accounts payable transactions, including invoice verification, approval, and payment processing
• Maintain accurate vendor records and ensure compliance with company policies and procedures
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Assist in month-end closing activities, including preparing accounts payable reports and supporting documentation
• Collaborate closely with internal stakeholders to address payment inquiries and enhance vendor relationships
• Identify opportunities for process improvements and implement best practices to optimize accounts payable workflows

Required and Preferred Qualifications

Required:

• 2+ years of experience in accounts payable or relevant financial operations
• Strong understanding of accounting principles and practices
• Proficient in using accounting software and Microsoft Excel for data analysis

Preferred:

• Experience with ERP systems such as SAP, Oracle, or similar platforms
• Knowledge of tax regulations related to vendor payments
• Experience in a fast-paced environment with a focus on continuous improvement

Technical Skills and Relevant Technologies

• Expertise in accounts payable processes and financial reconciliations
• Proficient in financial reporting tools and spreadsheet software
• Familiarity with automation tools to enhance accounts payable efficiency

Soft Skills and Cultural Fit

• Excellent attention to detail and strong organizational skills
• Ability to work independently and as part of a team in a hybrid work environment
• Strong communication skills, both written and verbal, to effectively liaise with vendors and internal stakeholders
• A proactive approach to problem-solving and the ability to thrive in a dynamic work setting

Benefits and Perks

We offer a competitive salary and comprehensive benefits package, including:

• Annual salary range: [$SALARY_RANGE]
• Health, dental, and vision insurance
• Retirement plans with company matching
• Flexible work arrangements in a hybrid model
• Professional development opportunities and training

Equal Opportunity Statement

[$COMPANY_NAME] is committed to fostering an inclusive and diverse workplace. We are proud to be an Equal Opportunity Employer and encourage all qualified applicants to apply, regardless of race, gender, sexual orientation, age, disability, or any other factor protected by law.

Location

This is a hybrid position, requiring candidates to work from the office at least 3 days a week at [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a detail-oriented Accounts Payable Coordinator to join our dynamic finance team at [$COMPANY_NAME]. In this role, you will play a crucial part in ensuring the accuracy and efficiency of our accounts payable processes, helping to maintain healthy financial operations while providing excellent service to our internal stakeholders and suppliers.

Responsibilities

• Manage the full accounts payable cycle, including invoice processing, payment approvals, and reconciliations
• Ensure compliance with company policies and internal controls related to accounts payable
• Collaborate with vendors and internal teams to resolve discrepancies and inquiries regarding invoices and payments
• Prepare and maintain accurate records of all accounts payable transactions
• Assist in month-end closing processes by providing necessary reports and documentation
• Contribute to the improvement of accounts payable processes and systems for enhanced efficiency

Required and Preferred Qualifications

Required:

• Bachelor's degree in Accounting, Finance, or a related field
• 2+ years of experience in accounts payable or a similar financial role
• Strong understanding of accounts payable principles and practices
• Proficiency in accounting software and Microsoft Excel
• Excellent organizational skills with a keen attention to detail

Preferred:

• Experience with ERP systems such as SAP, Oracle, or similar platforms
• Knowledge of tax regulations and compliance related to accounts payable
• Ability to work in a fast-paced environment and manage multiple priorities

Technical Skills and Relevant Technologies

• Proficient in accounting software and spreadsheet applications
• Experience with data entry, invoice processing, and financial reporting
• Familiarity with vendor management systems and reconciliation tools

Soft Skills and Cultural Fit

• Strong analytical skills and problem-solving abilities
• Excellent communication skills, both verbal and written
• Demonstrated ability to work collaboratively within a team environment
• Adaptability to change and a proactive approach to process improvements

Benefits and Perks

Salary range: [$SALARY_RANGE]

Additional benefits may include:

• Health, dental, and vision insurance
• Retirement savings plan with company match
• Paid time off and company holidays
• Professional development and training opportunities

Location

This is a hybrid position based in [$COMPANY_LOCATION], requiring in-office presence at least 3 days a week.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a dynamic Accounts Payable Supervisor to lead our financial operations by overseeing end-to-end accounts payable processes. The ideal candidate will ensure accuracy, compliance, and efficiency in vendor payments while mentoring a team of accounting professionals. This role is critical to maintaining $COMPANY_NAME's financial integrity and driving process improvements across the finance department.

Responsibilities

• Lead and manage a team of accounts payable specialists, providing coaching, performance feedback, and professional development opportunities
• Oversee the full lifecycle of vendor invoice processing, from receipt to payment, ensuring compliance with SOX and GAAP standards
• Implement and optimize accounts payable workflows using ERP systems like SAP, Oracle, or NetSuite
• Resolve discrepancies, audit vendor contracts, and coordinate with procurement teams to maintain accurate payment schedules
• Prepare and present monthly financial reports, identifying cost-saving opportunities and reconciliation anomalies
• Partner with legal, procurement, and operations teams to resolve high-complexity financial disputes
• Develop and enforce internal controls to mitigate financial risk and ensure audit readiness

Required and Preferred Qualifications

Required:

• 5+ years of progressive accounts payable experience with at least 3 years in a supervisory/leadership role
• Proven expertise in ERP systems (SAP, Oracle EBS, or NetSuite) and accounting software (QuickBooks, Great Plains)
• Strong understanding of SOX compliance, internal controls, and financial audit requirements
• Excellent analytical skills with the ability to interpret financial statements and identify process inefficiencies

Preferred:

• CPA or CFE certification
• Experience with Ariba or Coupa procurement platforms
• Knowledge of AP automation tools (e.g., HighRadius, BlackLine)
• Project management experience with cross-functional finance initiatives

Technical Skills and Relevant Technologies

• ERP System Implementation: SAP, Oracle EBS, NetSuite
• Financial Compliance: SOX, GAAP, IFRS
• Software Proficiency: Excel (advanced), QuickBooks, A/P automation platforms
• Vendor Management Systems (VMS) and contract lifecycle management

Soft Skills and Cultural Fit

• Exceptional leadership with a track record of team development and performance improvement
• Strong problem-solving capabilities for resolving complex financial discrepancies
• Excellent communication skills for stakeholder management and cross-departmental collaboration
• Detail-oriented with a high tolerance for ambiguity in financial data reconciliation
• Collaborative culture that embraces continuous improvement and innovation

Benefits and Perks

Salary range: [$SALARY_RANGE]

• Comprehensive health, dental, and vision coverage
• 401(k) with employer match
• Generous PTO and paid holidays
• Professional development stipend
• Employee assistance program (EAP)
• Flexible work arrangements (hybrid model - minimum 3 days office per week)

Equal Opportunity Statement

$COMPANY_NAME is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Location

This is a hybrid position with a requirement to work from the [$COMPANY_LOCATION] office at least 3 days per week.

We encourage applications from candidates who believe they have the potential to grow into this role. If your experience doesn't perfectly align with our requirements, we still encourage you to apply. $COMPANY_NAME values diverse perspectives and is committed to helping our team members develop their skills.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a highly organized and strategic Accounts Payable Manager to lead our finance operations. In this role, you will oversee the end-to-end accounts payable process, ensuring accuracy, compliance, and efficiency in vendor payments and financial reporting. You will manage a team of AP specialists, collaborate with procurement and finance teams across departments, and implement process improvements to optimize cash flow and reduce operational risk.

Responsibilities

• Lead and manage the accounts payable team, ensuring timely processing of vendor invoices, purchase orders, and payment reconciliations
• Implement and maintain robust AP policies, procedures, and controls aligned with GAAP and SOX compliance standards
• Analyze vendor statements, resolve discrepancies, and ensure accurate recording of transactions in ERP systems (SAP, Oracle, or QuickBooks)
• Collaborate with procurement to manage vendor contracts, discounts for early payment, and dispute resolution
• Oversee month-end close activities, including aging reports, accruals, and reconciliation of AP balances
• Identify process inefficiencies and drive automation initiatives using tools like AP automation software or RPA
• Produce financial reports and metrics for leadership, including payment trends, cost analysis, and liquidity planning

Required and Preferred Qualifications

Required:

• 5+ years of progressive accounts payable leadership experience, with at least 3 years managing a finance team
• CPA or CPA candidate status with strong knowledge of generally accepted accounting principles (GAAP)
• Proven experience managing AP operations for companies with $50M+ annual revenue
• Demonstrated expertise in ERP systems (SAP, Oracle, or NetSuite) and AP automation platforms
• Strong leadership skills with experience mentoring junior finance professionals

Preferred:

• Certified Accounts Payable Professional (CAPP) certification
• Experience in [industry-specific vertical, e.g., manufacturing, SaaS, or healthcare]
• Proficiency in financial reporting tools (Power BI, Tableau) and data analysis
• Track record of implementing AP process improvements that reduced processing time by 20% or more

Technical Skills and Relevant Technologies

• ERP systems: SAP, Oracle, NetSuite, or QuickBooks Enterprise
• AP automation software (e.g., AvidXchange, BlackLine, or HighRadius)
• Financial reporting tools: Power BI, Tableau, or Excel
• Document management systems for AP workflows

Soft Skills and Cultural Fit

• Exceptional analytical skills with attention to detail for error-free financial processing
• Strong leadership and team management capabilities, including conflict resolution
• Excellent communication skills for cross-functional collaboration with procurement, finance, and vendor partners
• Proactive problem-solving mindset with ability to navigate complex compliance requirements
• Accountability-driven culture with commitment to ethical financial practices

Benefits and Perks

Annual salary range: [$SALARY_RANGE]. Additional benefits include:

• Competitive performance-based bonus structure
• Comprehensive health, dental, and vision coverage
• 401(k) with company match up to 5%
• PTO and paid parental leave
• Professional development stipend for certifications and conferences
• Flexible work arrangements (remote-friendly where possible)

Equal Opportunity Statement

[$COMPANY_NAME] is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We celebrate individual differences and welcome candidates from all backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.

Location

This is an office-based position located in [$COMPANY_LOCATION]. A successful candidate must be able to work onsite at least 80% of the time with occasional remote flexibility for meetings or travel.