Executive Assistant to the CEO

We are seeking a highly organized and proactive Executive Assistant to support the CEO across multiple businesses. This role will ensure that the CEO stays organized, on top of emails, calendars, projects, and day-to-day administrative tasks. The ideal candidate is adaptable, mentally flexible, and excited by variety—no two days are the same in this role.

Requirements

Responsibilities:

• Manage and monitor the primary and secondary email inboxes, categorizing, archiving, triaging, responding to basic emails, and flagging messages requiring CEO attention.
• Maintain and optimize the CEO’s calendar, schedule and reschedule meetings, and ensure smooth daily workflow.
• Support projects and tasks using project management tools (e.g., Asana), including note-taking, documentation, dashboards, and event or product launch preparation.
• Answer calls when needed and coordinate communication across team members.
• Assist with travel arrangements for the CEO and occasionally for other team members.
• Support personal and family administrative tasks to help integrate work and personal life.
• Monitor and assist with social media accounts (optional/if interested).
• Maintain dashboards with key metrics and KPIs, consolidating data from websites, bookkeeping, and other sources.

Requirements:

• 2–3 years of relevant experience supporting executives
• Highly organized, proactive, and adaptable to changing tasks and priorities.
• Excellent communication and collaboration skills.
• Ability to manage multiple inboxes and calendars efficiently.
• Comfortable learning and using a variety of tools and software, including Asana, QuickBooks, Shopify, Slack, Figma, Adobe Suite, social media platforms, and others.
• Fun, light-hearted, and ego-free, aligned with company culture.
• Experience with EOS framework is a plus.
• Ability to anticipate needs, take initiative, and contribute to process improvements
• Excellent communication skills in English, both written and verbal.
• Currently living in LATAM.

Benefits

• Work remotely Monday - Friday, 40 hours a week (no weekends)
• Vacation: 10 business days a year
• Holidays: 5 National Holidays a year
• Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day)
• Parental Leave
• Health Care Reimbursement
• Active Lifestyle Reimbursement
• Quarterly Home Office Reimbursement
• Payroll Deduction Purchase Plans
• Longevity Bonus
• Continuous Learning Bonus
• Access to Training and Professional Development Platforms
• Did we mention it's REMOTE?!!

One of our core values at Zipdev is "Be authentic." that's why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant.

Wondering how our remote environment or our payment method work? We've put together some helpful answers in our FAQs at the bottom our our career site. Take a look and let us know if you have any other questions!