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ZipdevZI

Contracts Administrator

Our dual goal is to empower clients’ technology recruiting and staffing efforts and provide our team members with rewarding careers.

Zipdev

Employee count: 11-50

Mexico only

We are seeking a highly organized and committed Contracts Administrator to join our team, supporting our international clients. This pivotal role involves managing the full lifecycle of contracts for both US and MX markets, ensuring precise documentation, timely execution, and seamless integration with inventory and purchasing systems. If you are an uber-organized individual with a passion for accuracy, eager to learn, and dedicated to long-term commitment, we encourage you to apply.

Responsibilities:

  • Review and prepare contracts for customers in Excel, forwarding them via Excel and/or DocuSign.
  • Save all executed contracts to client files within Quickbase.
  • Monitor client performance and provide regular updates to clients.
  • Project purchase needs from foreign vendors using Quickbase sales data.
  • Forecast purchases against supplier lead times (ocean freight, manufacturing).
  • Conduct costing analyses (make vs. buy) and regularly update on advantages.
  • Assist with new supplier evaluation and develop the yearly overall purchasing plan.
  • Execute purchase orders, ensuring timely receipt and shipment of goods.
  • Reconcile physical inventory with contract commitments, verifying vendor adherence.
  • Collaborate with QA & Regulatory & Compliance Manager to procure the "right" ingredients.
  • Perform regular follow-ups to ensure timelines are adhered to by both customers and foreign vendors.
  • Meet weekly or bi-weekly with the Hiring Manager to discuss procurement needs.

Requirements

  • Total Years of Experience: 3-5 Years in a relevant role.
  • Technical Proficiency: Experience with Docusign and Quickbase (or similar contract/inventory management systems).
  • Organizational Prowess: Uber-organized with meticulous attention to detail; capable of managing complex timelines to ensure on-time delivery and receipt.
  • Commitment & Drive: Eager to learn, dedicated to doing the right job consistently, and committed to long-term growth within the company.
  • Communication: Comfortable communicating with tenants/vendors via email and phone when necessary.
  • Food Safety (A Big Plus): Familiarity with BRCGS Food Safety Standards or SQF.
  • Work Style: Ability to work independently with minimal day-to-day oversight, capable of pushing forward and driving long-term objectives.
  • Logistics (Preferred): Experience with Global Logistics and shipping (imports).

Benefits

  • Work remotely Monday - Friday, 40 hours a week (no weekends)
  • Vacation: 10 business days a year
  • Holidays: 5 National Holidays a year
  • Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day)
  • Parental Leave
  • Health Care Reimbursement
  • Active Lifestyle Reimbursement
  • Quarterly Home Office Reimbursement
  • Payroll Deduction Purchase Plans
  • Longevity Bonus
  • Continuous Learning Bonus
  • Access to Training and Professional Development Platforms
  • Did we mention it's REMOTE?!!

One of our core values at Zipdev is "Be authentic." that's why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant.

Wondering how our remote environment or our payment method work? We've put together some helpful answers in our FAQs at the bottom our our career site. Take a look and let us know if you have any other questions!

About the job

Apply before

Posted on

Job type

Full Time

Experience level

Mid-level
Senior

Location requirements

Hiring timezones

Mexico +/- 0 hours

About Zipdev

Learn more about Zipdev and their company culture.

View company profile

Our dual goal is to empower clients’ technology recruiting and staffing efforts and provide our team members with rewarding careers.

Our Story

Why was Zipdev Founded?

Zipdev’s co-founders, Mike Lenny and Daniel Altenburg, first met while living in Lima, Peru, where they earned each other’s trust playing rugby and traveling around Latin America together. Zipdev was born after they had both moved back to San Diego, when Mike asked Daniel for help finding solid software engineers to help develop an app he wanted to build.

At first they struggled to find the right option. Trying to build out a full team software development team in California was costly, and a couple false starts with teams in disparate time zones was discouraging. But soon they realized that they had a resource that they knew well right in their own backyard: Latin America.

So after much searching and relationship building, Mike and Daniel found some very talented software engineers to work with. They then spread the word about their experience with members of the San Diego startup community, some of whom convinced them to start Zipdev and became its first customers in 2015.

Zipdev has since grown into a multidisciplinary team of recruiters, software engineers, designers, QA testers, project managers, product owners, and more spanning multiple cities in the United States and Latin America and all dedicated to providing its clients with dependable technology professionals whether remote or onsite.

Our Locations

Zipdev recruits local candidates for your on-site positions and specializes in building your distributed team in your time zone with candidates based in Latin America.

Our Careers

Our dual goal is to alleviate our clients’ tech talent acquisition and retention headaches and provide our team members with rewarding careers.

Employee benefits

Learn about the employee benefits and perks provided at Zipdev.

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Healthcare benefits

Major Medical Insurance

Wellness benefits

Active Lifestyle/Gym Reimbursement

Quarterly Home Office Reimbursement

Since you work remotely, we want to make sure your home office is comfortable.

Learning and development budget

Continuous Education Bonus + Access to Training and Professional Development Platforms

View Zipdev's employee benefits
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Zipdev

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Zipdev hiring Contracts Administrator • Remote (Work from Home) | Himalayas