United States onlyWho We Are
ZemiTek, LLC is a Woman-Owned, SBA-certified 8(a) Small Disadvantaged Business (SDB) based in the Washington, DC metro area. We have a strong record delivering innovative and high-quality solutions. Since 2007, ZemiTek has provided technical assistance, project management, information technology (IT), knowledge management, monitoring and evaluation, training and learning development, and institutional support services.
Position Description
The Sr. Program Analyst/ Subject Matter Expert (Sr. PA/ SME) will provide lease administration support services and expertise for our client, General Services Administration (GSA). The Lease Administration Section (LA Team), Realty Support Branch is responsible for all Lease Administration (LA) and Federal OA Management.
Although, for management purposes, the Sr. PA/ SME may be assigned to a specific workload or assigned area, they will not be limited to that workload. They will be responsible to perform other lease and federal project administration as needed and assist in or work on special projects that may arise. The Sr. PA/ SME will also serve as a subject matter expert to the ZemiTek management team, as needed including answering technical questions on GSA LA process, procedures, and polices, assisting with quality control reviews, and assisting with or working on complex actions.
In addition to Lease Administration and file management responsibilities, the workload includes the full scope of services necessary to ensure customers are billed in timely manner for the correct amount of square footage in all of Public Building Services (PBS) Federal Buildings. PBS currently relies on several different data systems to manage different aspects of that process. The Sr. PA/SME will be responsible for determining the information required in each system, acquiring the data from several sources, and inputting that data into all of the systems.
Services also consists of file management of physical files and digital files to include scanning, monitoring, updating status, boxing and sending to CSS for Archiving in accordance with the current records management regulations.
Responsibilities
Lease Administration• Prepares states of lease and estoppels upon request to include researching lease for required information, obtaining necessary Building Manager & Contracting Officer input and legal approval • Performs rental histories and analysis to resolve questions, concerns, or discrepancies that are identified• Monitors expiring leases and initiates lease expiration process to include obtaining all necessary information to initiate a new lease project, prepare an expiring lease letter, sending reminders every 90 days to GSA project contacts and create a physical and electronic project file• Maintains ongoing personal contact with Lessors, Local Taxing Authorities, Realty Specialists, Contracting Officers, Transaction Managers, Building Managers, Regional Legal Counsel, Data Managers, Budget Analysts, & Finance to obtain information and resolve problems• Responsible for scanning documentation into the GREX Program and resolving all scanning issues or errors as necessary• Reviews Lease files, GREX and REXUS System to verify data and process necessary changes as required by Lease Amendment and/or changes to the necessary systems• Participate in regional or national data clean-up efforts• Performs Quality control on all actions, correct, and resubmit as necessary• Performs QC to insure submitted action passed thru properly to client• Reviews Occupancy Agreement (OA) and notify appropriate person if an error is identified• Performs other duties as necessary in the management of files and the administration of leases
Operating Cost & Tax Escalation/ Adjustment• Performs Annual Operating Cost Escalations/ adjustments to include reviewing files, preparing analysis, processing increase to rental payment timely• Performs Real Estate Tax Escalations/ adjustments to include reviewing files, obtaining all necessary information from Lessor or Taxing Authority, preparing analysis and processing rental increase or withhold timely• Maintains ongoing personal contact with Lessors, Appropriate Taxing Authority, preparing analysis and processing rental increase or withhold timely• Maintains ongoing personal contact with Lessors, Appropriate Taxing Authorities, Realty Specialists, Contracting Officers, Transaction Managers, Building Managers, regional Legal Counsel, Data Managers, Budget Analysts, & Finance to obtain information and resolve problems• Responsible for scanning documentation into the GREX program and resolving all scanning issues or errors as necessary• Reviews Lease files, GREX and REXUS System to verify data and process changes to the necessary systems• Participates in regional/national data cleanup efforts• Performs quality control (QC) on all actions, correct, and resubmit as necessary• Performs QC to insure submitted action passed thru properly to client• Reviews Occupancy Agreement (OA) and notify appropriate person if an error is identified• Performs other duties as necessary in the management of files and the administration of leases
Change of Ownership/ Novations• Processes Change of Ownership requests to include obtaining the required documentation and legal approvals, preparing a Supplemental Lease Agreement, Novation Agreements, etc. and processing the change in necessary data systems• Performs QC on all actions, correct, and resubmit as necessary
Qualifications
- BA/BS degree or equivalent experience in lieu of degree;• A minimum of three (3) years’ work experience as in an administrative assistance, research and analysis, finance, contract administration, legal, or related field; • Ability to research, identify, analyze, and correct past lease administration errors.• Ability to obtain a public trust clearance.
What We Believe
ZemiTek is committed to the full inclusion of all qualified individuals. As part of this commitment, ZemiTek will ensure that persons with disabilities are provided reasonable accommodations. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to [email protected].
