Wing AssistantWA

Executive Assistant (PH)

Wing Assistant provides dedicated virtual assistants to small businesses and startups, integrating AI and human expertise to streamline workflows and enhance productivity.

Wing Assistant

Employee count: 1001-5000

Salary: 11k-17k USD

Philippines only
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Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!

Executive Assistant (Remote)

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams place their operations on autopilot.
And we’re looking for an Executive Assistant to start immediately!
Duties and Responsibilities include but are not limited to:
1. Create and send statements or invoices, track payments, and record company expenses.
2. Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings 3. (e.g., for comparative analysis).
4. Store and organize documents and files.
5. Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
6. Research products, purchase goods secure samples.
7. Store, update collect information for marketing and sales campaigns through a CRM system.
8. Monitor projects, conduct internal communication organize company data.
9. Coordinate team calendars, prevent scheduling conflicts ensure clients are on time and prepared for meetings.
10. Prepare itineraries, book hotels, rental cars, etc.
11. Convey information to incoming calls make calls for appointments or conduct informational inquiries.
12. Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
13. Synthesize data other content into cohesive reports and presentation slides.
14. Upload videos, manage negative reviews, and keep the account profile up to date.
15. Ad hoc tasks

Qualifications:

  • Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
  • Bachelor's degree or any certificate course (required)
  • Excellent phone, email, and instant messaging communication skills
  • Excellent English communication skills, both written and verbal (at least B2 level)
  • Solid organizational time management skills
  • Tech savvy familiar with current technologies, like desktop sharing, cloud services, and VoIP
  • Experience with word-processing software and spreadsheets (e.g., MS Office)
  • Knowledge of online calendars and scheduling (e.g., Google Calendar)
  • Proactive attitude willingness to be trained
  • Able to work on a graveyard shift

Technical Requirements:

  • USB Headset with Noise Cancellation feature
  • Working Webcam
  • Computer with at least 1.8 GHz processor and at least 4GB RAM
  • Main Internet Service Speed: at least 25 Mbps cable connection
  • Backup Internet Service Speed: at least 10 Mbps

Benefits:

  • Health Insurance (HMO)
  • Performance Incentives
  • Job Security and Stability
  • Paid Training
  • Inclusive Culture
  • Upskilling Opportunities
  • 100% Work-From-Home
  • Exceptionally Supportive Team
  • Opportunities for Career Growth
  • Fun Work Environment
  • Holiday Overtime Pay
Schedule: US work hours (20-40 hours per week)
Location: This is a remote job

Salary Package (with HMO):

  • Entry Level (1-3 years of experience): Up to PHP 53,000
  • Intermediate Level (3-5 years of experience): Up to PHP 64,000
  • Expert Level (5+ years of experience): Up to PHP 80,500
Please note:
  • Only qualified candidates will be invited to take the assessment scheduled for an interview.
  • We have other vacancies that might interest your friends colleagues. They can check us out at our Jobs Website.
  • You may also refer your friends using our Affiliate Marketing Program and earn up to $30 if your referral is hired.

About the job

Apply before

Posted on

Job type

Full Time

Experience level

Mid-level

Salary

Salary: 11k-17k USD

Location requirements

Hiring timezones

Philippines +/- 0 hours

About Wing Assistant

Learn more about Wing Assistant and their company culture.

View company profile

Wing Assistant is an innovative virtual assistant service that connects small businesses, startups, and executives with top-tier remote talent. Founded in 2020 and headquartered in Berkeley, California, Wing has quickly established itself as a leader in the virtual assistant landscape by offering a unique blend of human expertise and AI-driven support. The company provides dedicated assistants who are tailored to the specific needs of its clients, enabling them to offload recurring tasks, manage complex projects, and optimize their workflows.

Unlike traditional hiring, Wing's platform allows clients to scale their support needs dynamically—whether they require part-time help or full-time assistance. With pricing structures that reflect their commitment to affordability, clients can secure the services of a talented virtual assistant for as little as $599 per month. Each assistant is rigorously vetted to ensure they possess the necessary skills and competencies, making them capable of handling a wide range of tasks from administrative support to specialized services in areas like marketing, e-commerce, and customer service. Wing's Customer Success Managers ensure quality and compatibility, fostering long-term relationships between assistants and clients to continually refine and enhance service delivery.

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Wing Assistant

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Wing Assistant hiring Executive Assistant (PH) • Remote (Work from Home) | Himalayas