Job Search Execution Assistant

Company Description

Whitecollars company is a global human resource consulting and recruitment agency dedicated to supporting business growth through affordable recruitment solutions and tailored HR services. Our mission is to help companies build organizational resilience by cultivating exceptional teams. With personalized, trusted services, we alleviate time, budget, and resource pressures so you can focus on what matters most, your people and business growth.

As part of our continued commitment to addressing every facet of the workforce journey, we proudly introduce ApplyRight, our dedicated career consulting service line. ApplyRight is designed to support job seekers—from fresh graduates to seasoned professionals—by providing expert career guidance, strategic job application support, and the tools needed to secure meaningful employment. This service complements Whitecollars' mission by bridging the gap between talent and opportunity, ensuring success on both sides of the employment spectrum.

Job Description

Job Scope:

The Job Search Execution Assistant is responsible for implementing and managing the operational aspects of our job application services. This includes creating and maintaining client accounts, submitting job applications, handling recruiter communications through managed inboxes, and organizing all application-related information with precision.

This is a non-client-facing role, but your work directly impacts our clients’ success by ensuring consistent, high-quality job search execution. You'll work closely with the consulting team and use digital tools to keep everything running smoothly, efficiently, and at scale.

Key Responsibilities:

• Use ApplyRight’s AI-powered tool to identify relevant job opportunities for each client based on their background and preferences.

• Apply to high-quality job listings on behalf of clients while meeting daily/weekly volume and quality benchmarks.

• Set up and maintain client profiles on platforms such as LinkedIn, Indeed, and relevant industry-specific job boards.

• Create and manage dedicated professional email accounts to handle all job-related communication on behalf of clients.

• Conduct reverse recruitment by identifying and contacting hiring managers or recruiters at relevant companies.

• Send personalized outreach messages to recommend candidates and initiate direct engagement.

• Track all job applications, communications, and responses using tools like ClickUp, Google Sheets, or similar platforms.

• Monitor email and job platform responses and follow up accordingly to maintain engagement.

• Identify and flag trends or recurring challenges in job search performance for further optimization.

• Maintain high standards of accuracy, professionalism, and confidentiality across all communication and data handling.

Qualifications

• 1–2 years of experience in recruitment, HR support, virtual assistance, or job search administration.

• Strong written English skills, with excellent grammar, clarity, and tone in written correspondence.

• Familiarity with job platforms such as LinkedIn, Indeed, and specialized job boards.

• Proficiency in using Google Workspace (Docs, Sheets, Gmail), and digital systems.

• Highly organized and able to manage multiple job searches and tasks simultaneously.

• Ability to follow structured processes while also being proactive in spotting improvements.

• Comfortable working independently in a fully remote setup.

Soft Skills:

• High attention to detail and accuracy.

• Proactive and self-directed mindset.

• Reliable and deadline-oriented.

• Trustworthy and discreet with sensitive data.

• Collaborative and responsive in a remote team environment.

• Flexible and adaptable to evolving workflows and tools.