Accounting Operations Lead, UAE Compliance

About Vyssor

Vyssor is a Dubai based corporate services firm helping founders and companies set up and operate in the UAE. We support clients across incorporation, visas, and ongoing financial compliance, with accounting as a core service line.

We are founder led, service driven, and remote first. Our reputation is built on accuracy, clear documentation, and hitting every deadline. We operate at pace, with a lean team, clear ownership, and high trust.

About the role

The Accounting Operations Lead owns the delivery and quality of bookkeeping and accounting compliance for Vyssor and its clients. This role ensures records are accurate, complete, and audit ready. It also ensures VAT and Corporate Tax obligations are met on time, every time.

This is not a transactional finance role only. It is a compliance execution and control role. You will enforce standards, lead the accounting team, and prevent problems before they hit deadlines.

Reporting line: CEO

Scope: Client bookkeeping oversight, VAT and Corporate Tax filings, internal accounting compliance, team leadership, process control, tooling and visibility.

About you

You are structured, deadline obsessed in a healthy way, and allergic to messy books. You know how UAE compliance works in the real world, not just in theory. You lead through clear standards, tight follow up, and calm execution.

You can manage a portfolio, manage a team, and manage risk. You communicate clearly with founders and non finance stakeholders, without turning it into a lecture. You protect scope, protect quality, and protect the business from compliance surprises.

Top 5 objectives:

1. Bring full visibility to all client and internal compliance deadlines: Create or clean a single source of truth for VAT and Corporate Tax calendars, filings, and dependencies.

2. Raise bookkeeping quality to audit ready standards across the portfolio: Implement review routines, checklists, and minimum documentation standards. Eliminate recurring errors.

3. Stabilize VAT and Corporate Tax execution: Ensure every filing is prepared, reviewed, and submitted on time. Build a repeatable workflow with clear handoffs.

4. Standardize client dossiers and SOPs: Create consistent folder structures, naming conventions, audit trails, and SOPs across client types and free zones.

5. Improve team execution speed without quality loss: Clarify roles, priorities, and escalation paths. Coach the team. Build accountability and reduce bottlenecks.

Other responsibilities:

Client bookkeeping and compliance delivery

• Oversee and review bookkeeping for client entities based on client provided documentation

• Ensure compliance with UAE accounting standards, VAT requirements, and Corporate Tax obligations

• Prepare, review, and submit VAT returns and Corporate Tax filings

• Ensure records are complete, consistent, and audit ready

• Act as escalation point for complex cases and technical questions

• Ensure delivery stays within the agreed service scope. Flag scope creep early

Deadline and regulatory management

• Own filing calendars, trackers, and status reporting

• Proactively identify risks related to missing data, delays, or regulatory changes

• Escalate compliance risks to management before deadlines are impacted

• Maintain internal discipline around cutoffs and client input timelines

Internal accounting. Vyssor entities

• Oversee bookkeeping and compliance for Vyssor internal entities

• Coordinate AP and AR processes to ensure accurate reflection in the books

• Prepare internal accounting summaries for management review

• Apply the same standards internally as we apply to clients

Process and quality control

• Own SOPs, checklists, and internal accounting guidelines

• Maintain structured client dossiers, documentation trails, and audit evidence

• Standardize workflows across different free zones and client categories

• Identify inefficiencies and propose improvements. Automate where sensible

Team leadership and oversight

• Lead and supervise the accounting team responsible for bookkeeping and filings

• Assign, prioritize, and review work for accuracy, completeness, and deadlines

• Support onboarding and training. Set clear expectations and standards

• Drive accountability through consistent review cadence and performance feedback

Systems, CRM, and tools

• Ensure consistent use of accounting software and CRM tracking

• Preferably Zoho, but equivalent systems are fine if you can adapt quickly

• Maintain visibility over client status, missing requirements, and upcoming filings

• Collaborate with operations or systems support to improve workflows and automation

Client interaction when needed

• Join client calls when senior accounting expertise is required

• Support the team in sensitive compliance discussions

• Explain bookkeeping, VAT, and Corporate Tax topics clearly to non finance stakeholders

Main requirements:

• Bachelors degree in Accounting, Finance, or related field

• Proven experience in bookkeeping oversight and compliance delivery

• Strong working knowledge of UAE VAT and Corporate Tax filing requirements

• Strong attention to detail and reliable deadline management

• Experience working with accounting software, CRM tools, and structured documentation

• Strong written and verbal English

• Comfortable working in a service driven environment with clear scope boundaries

Nice to have

• Prior experience in an accounting firm, corporate services provider, or multi entity client environment

• Experience leading teams and setting operating rhythms

• Familiarity with Zoho ecosystems: CRM, Books, analytics, automation

• Audit preparation experience and strong documentation discipline

What success looks like

• No missed deadlines. No surprises

• Clean files. Clear audit trails. Consistent client dossiers

• A team that executes with structure and confidence

• Leadership can see the full portfolio status at a glance

• Clients experience Vyssor as organized, responsive, and reliable