United States onlyDiversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The Independent Evaluation Office (IEO) works to enhance the development effectiveness of UNDP. IEO’s work is guided by the UNDP Evaluation Policy and the Norms and Standards of the United Nations Evaluation Group (UNEG). The IEO contributes to UNDP’s organizational accountability and learning by conducting strategic, independent evaluations and setting standards and guidelines on evaluation for the organization.
The IEO has five Workstreams: Country Programme Evaluation; Corporate and Thematic Evaluation, Capacity Development and Decentralized Evaluation; Knowledge and Data Management and Operations and has regionalized its operations since 2023. The IEO has fiduciary responsibilities for the UN Evaluation Group Secretariat, including Travel, Procurement, Human Resources and Finances operational lines.
Scope of Work
Under the supervision of the Chief of Section, Operations, the Project Analyst provides functional support to IEO operational processes, including general administration, procurement and finances. The Project Analyst promotes a client-focused, quality and results-oriented in the Unit.
The Project Analyst works in close collaboration with the operations, programme, and projects staff in the IEO and UNDP HQs to resolve operational-related issues and exchange information when needed and indicated by the Supervisor.
Duties and ResponsibilitiesThe specific tasks include, but not limited to, the following:
- Provides efficient operational support to operationalize IEO’s strategies in conformity with the UNDP Policies and procedures
- Contribute to maintaining full compliance of operational processes according to UN/UNDP rules, regulations, policies, and strategies; effectively implement the Internal Control Framework.
- Interaction with the services clusters and Treasury to secure payment processes are in accordance with the committed KPIs.
- Support the Supervisor in preparing the reports for external stakeholders
- Support the Finances Associate in preparing and/or presenting reports in the IEO, in collaboration with the rest of the Operational Team
- Backup the Finances Associate to prepare and submit non-PO invoices when needed
- Timely collaborate with the Finance associate to update the monthly payment distribution datasheet to monitor the annual allocation execution
- Backup the Travel arrangers to support Staff Members with non-travel related F10 submissions.
Support to regional operational processes
- Contribute to the financial design to support regionalization.
- Support the Finances Associate in preparing the regional budgets for the office and projects and their implementation monitoring.
- Backup the Finances Associate, organizing and inputting budget processes in Quantum when needed.
- Backup the Finances Associate to extract, analyze and take timely corrective actions on PO and non PO invoices with budget check errors and other problems.
- Contribute to the preparation and presentation of reports on Finances in the IEO, in collaboration with the rest of the Operational Team
Support the UNEG’s Secretariat
- Support UNEG’s Secretariat by designing actions to support the Working Groups operational requests
- Transfer the procurement and HR request to the corresponding Focal points in the IEO’s Operations team
- Prepare, input, monitor, and periodically report on the UNEG Budget to the UNEG Treasurer and Secretariat.
- Prepare, input, and follow up payments instructed by UNEG supporting the UNEG secretariat.
- As Travel arranger, support UNEG requested working missions.
- Liaise with the Operations team to create and support Suppliers working for UNEG.
- Conduct and present data analytics based on UNEG-related information extracted from the ERP.
- Follow up with the UNEG secretariat to process annual contribution agreements.
Provision of logistical and administration services
- Support the organization of IEO organizational events in terms of payments
- Support IEO in its overall office administration needed including coordination of deliveries, and office purchase
Facilitation of knowledge-building and knowledge sharing
- Organization of training for the operations, and evaluation staff on finances or other operational areas as needed.
- Contribute to the synthesis of lessons learned and best practices in operational areas, especially in finances, procurement, and personnel support.
- Sound contributions to knowledge networks and communities of practice.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
The Project Analyst will work as a member of the operations team to support the efficient and effective execution of evaluation activities included in the executive board-approved annual work plan.
Institutional Arrangement
The Project Analyst will be supervised by the Chief of Section, Operations, and will work as a member of the IEO Operational team (OT) and in close collaboration with other IEO sections.
The Project Analyst will work under a Home-based. In the US, only nationals and permanent residents are eligible to apply.
CompetenciesCore Competencies:
- Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
- Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
- Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
- Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
- Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
- Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
- Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
- Finance - Accounting (general)
- Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations
- Finance - Budget Management
- Ability to support budgetary aspect of work planning process, drawing and management of team budgets
- Procurement - Procurement Management
- The ability to acquire goods, services or works from an outside external source
- Business Management - Project Management
- Ability to plan, organize, prioritize, and control resources, procedures and protocols to achieve specific goals
- Administration & Operations - Utilization of corporate credit card
- Ability to ensure proper use of corporate credit card for official use; knowledge of relevant policy and procedures
- Communication - Communication
- Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
- Ability to manage communications internally and externally, through media, social media, and other appropriate channels.
- Business Direction & Strategy - Effective decision making
- Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources.
Desired skills (in addition to the competencies covered in the Competencies section
- Demonstrated experience in customer service-related areas is advantageous
- Experience and knowledge of UNDP’s administrative, financial and operations processes, rules and regulations, including procurement is advantageous
Education:
- Advanced university degree (master’s degree or equivalent) in Business Administration, Public Administration, or other relevant areas is required, or
- A first-level university degree (Bachelor´s degree) in the areas mentioned above in combination with additional 2 years of qualifying experience, will be given due consideration in lieu of Master´s degree.
- Up to 2 years (with Master’s degree) or minimum 2 years (with bachelor's degree) of relevant work experience in providing operational support to international programs.
Language:
- Fluency in English is required.
- Additional working knowledge of Spanish or French is advantageous.
Required Skills:
- Experience in using computer and office software packages, web-based data management systems; Microsoft Office Word, Advanced Excel, PowerPoint, TEAMS, SharePoint.
- Experience using ERPs
- Prior operational work experience at UNDP and/or UN Agency
- Demonstrated experience in handling time-bound large projects is required
Important information for US Permanent Residents ('Green Card' holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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