General Virtual Assistant - with Bookkeeping & Soc med support

Treantly is a Canadian-based recruitment agency that facilitates the connection between businesses in North America and exceptional remote staff in the Philippines.

We are seeking a Full-Time General Virtual Assistant (GVA) to support the company’s daily operations, client communications, and lead management. The ideal candidate is organized, proactive, and a quick learner who can handle both administrative and customer-facing tasks efficiently.

This role involves qualifying new leads, scheduling appointments, managing client communication, performing light bookkeeping, and assisting with social media tasks as needed.

Key Responsibilities

Lead Management & Qualification

• Qualify new leads by sending inquiry forms and attaching relevant photos.
• Collect essential information including client budget, project timeline, design preferences, and desired features.
• Organize and record all gathered information in Google Drive.

Scheduling & Coordination

• Schedule appointments with the owner, Sean, for qualified leads.
• Ensure accurate recording and updating of lead and client data.
• Notify the team (e.g., Ryan) once a job is confirmed.

Client Communication

• Manage ongoing communication with clients to confirm requirements and updates.
• Provide timely responses and maintain professionalism across all interactions.

Bookkeeping Support

• Submit receipts and tag them correctly in QuickBooks.
• Assist in maintaining accurate and organized financial records.

Social Media Support

• Create and post social media content using provided photos.
• Support online visibility efforts by sharing project updates and completed work.

Requirements

• Proven experience as a Virtual Assistant or in an administrative role.

• Strong written and verbal communication skills.
• Proficient in Google Workspace (Drive, Sheets, Docs) and QuickBooks.
• Organized and detail-oriented, with the ability to multitask effectively.
• Fast learner with a positive and proactive attitude.
• Creative mindset for occasional social media tasks.

Benefits

What we offer:

• Opportunities for growth and advancement
• Competitive compensation package
• Health card under Maxicare

Work Hours:

• Full-time
• Mon - Fri
• Eastern Standard Time business hours, Remote