This is a remote position.
We are seeking a highly organized and professionalExecutive Assistantto provide high-level administrative, governance, and operational support to the CEO and C-suite leadership of a growing trade association. This role serves as a trusted partner to executive leadership and the Board of Directors, ensuring seamless scheduling, accurate documentation, and polished executive communications.The ideal candidate demonstrates executive presence, exceptional communication skills, and the ability to manage confidential matters with discretion.Key Responsibilities
Executive & C-Suite Support
Manage complex executive calendars across multiple time zones, including board, committee, and leadership meetings
Coordinate meeting logistics, agendas, materials, and follow-up action items
Manage and prioritize executive email correspondence, draft responses, and ensure timely communication
Serve as a liaison between executive leadership, board members, and external stakeholders
Handle confidential information with professionalism and discretion
Board & Governance Administration
Prepare and distribute board and committee meeting packets and materials
Track votes, motions, approvals, and quorum requirements
Draft official meeting minutes, resolutions, and decision logs
Maintain governance records, board rosters, officer terms, and committee assignments
Support compliance with bylaws, governance policies, and record-retention standards
Reporting, Documentation & Presentations
Create and maintain executive templates, reports, dashboards, and briefing materials
Develop and format executive-level presentations (PowerPoint)
Track action items and deadlines across leadership and committees
Ensure consistency, accuracy, and professional presentation of executive materials
Operational & Administrative Support
Support strategic initiatives and special projects
Maintain organized electronic filing systems
Coordinate with internal teams and vendors to support leadership priorities
Proactively anticipate administrative needs and resolve issues
Requirements
Qualifications
3+ years of experience supporting senior executives
Excellent written and verbal communication skills
Strong organizational and time management abilities
High proficiency in Microsoft Office / Google Workspace
Ability to anticipate needs and work independently
Professional discretion and emotional intelligence
Benefits
Full Work-From-Home Setup
Complete Government-Mandated Benefits – SSS, PhilHealth, and Pag-IBIG
Night Differential & Holiday Pay
13th-Month Pay Bonus
HMO - Free for Employee and 1 free dependent
Accident Insurance
Paid Leave Entitlements
Quarterly Perfect Attendance Incentives
Company-Sponsored Events – Team building, employee engagement programs, and more
