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SolutionCX, LLCSL

Executive Association Administrator

SolutionCX is a business process outsourcing company that provides customer experience and back-office solutions to help small and medium-sized businesses scale.

SolutionCX, LLC

Employee count: 51-200

United States only

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This is a remote position.

We are seeking a highly organized and professionalExecutive Assistantto provide high-level administrative, governance, and operational support to the CEO and C-suite leadership of a growing trade association. This role serves as a trusted partner to executive leadership and the Board of Directors, ensuring seamless scheduling, accurate documentation, and polished executive communications.

The ideal candidate demonstrates executive presence, exceptional communication skills, and the ability to manage confidential matters with discretion.

Key Responsibilities

Executive & C-Suite Support
  • Manage complex executive calendars across multiple time zones, including board, committee, and leadership meetings

  • Coordinate meeting logistics, agendas, materials, and follow-up action items

  • Manage and prioritize executive email correspondence, draft responses, and ensure timely communication

  • Serve as a liaison between executive leadership, board members, and external stakeholders

  • Handle confidential information with professionalism and discretion

  • Board & Governance Administration
  • Prepare and distribute board and committee meeting packets and materials

  • Track votes, motions, approvals, and quorum requirements

  • Draft official meeting minutes, resolutions, and decision logs

  • Maintain governance records, board rosters, officer terms, and committee assignments

  • Support compliance with bylaws, governance policies, and record-retention standards

  • Reporting, Documentation & Presentations
  • Create and maintain executive templates, reports, dashboards, and briefing materials

  • Develop and format executive-level presentations (PowerPoint)

  • Track action items and deadlines across leadership and committees

  • Ensure consistency, accuracy, and professional presentation of executive materials

  • Operational & Administrative Support
  • Support strategic initiatives and special projects

  • Maintain organized electronic filing systems

  • Coordinate with internal teams and vendors to support leadership priorities

  • Proactively anticipate administrative needs and resolve issues


  • Requirements

    Qualifications

  • 3+ years of experience supporting senior executives

  • Excellent written and verbal communication skills

  • Strong organizational and time management abilities

  • High proficiency in Microsoft Office / Google Workspace

  • Ability to anticipate needs and work independently

  • Professional discretion and emotional intelligence


  • Benefits

    What we offer
    At Beehive-BPO Corp (Also known as SolutionCX), we are committed to providing a supportive and rewarding work environment for our employees. Some of the key benefits include:
  • Full Work-From-Home Setup

  • Complete Government-Mandated Benefits – SSS, PhilHealth, and Pag-IBIG

  • Night Differential & Holiday Pay

  • 13th-Month Pay Bonus

  • HMO - Free for Employee and 1 free dependent

  • Accident Insurance

  • Paid Leave Entitlements

  • Quarterly Perfect Attendance Incentives

  • Company-Sponsored Events – Team building, employee engagement programs, and more

  • Awards & Recognition Programs

  • If you’d like to learn more about our company culture and what we do, please visit our official channels:

    About the job

    Apply before

    Posted on

    Job type

    Full Time

    Experience level

    Mid-level

    Experience

    3 years minimum

    Location requirements

    Hiring timezones

    United States +/- 0 hours

    About SolutionCX, LLC

    Learn more about SolutionCX, LLC and their company culture.

    View company profile

    SolutionCX began its journey with a vision to revolutionize the outsourcing industry by blending high-level professional expertise with a deeply human-centric approach. Founded in 2023 by Matt Hall, a seasoned executive with over two decades of leadership experience at Nu Skin Enterprises, the company was born from a desire to bridge the gap between ambitious small and medium-sized businesses and the global talent pool. Hall recognized that while many companies sought the cost efficiencies of outsourcing, they often struggled to find partners who could deliver the quality, culture, and strategic alignment necessary for true growth. SolutionCX was established to solve this problem, positioning itself not just as a service provider, but as a dedicated extension of its clients' teams.

    Headquartered in Provo, Utah, with its core operational hub strategically located in Manila, Philippines, SolutionCX leverages the best of both worlds: US-based executive leadership and the exceptional work ethic and English proficiency of Filipino talent. The company has rapidly grown by adhering to a set of core values that prioritize people, bravery, and accountability. They offer a comprehensive suite of services ranging from customer experience (CX) management and back-office support to specialized roles in finance, creative design, and technical development. By integrating cutting-edge technology with a supportive and vibrant company culture, SolutionCX empowers businesses to scale efficiently while ensuring their remote teams feel valued, engaged, and motivated to deliver excellence.

    Employee benefits

    Learn about the employee benefits and perks provided at SolutionCX, LLC.

    View benefits

    Remote and Hybrid work

    Options for remote and hybrid work setups for eligible roles.

    Company events

    Regular fun company events to foster team building and culture.

    Sponsored office meals

    Company provides sponsored meals for employees working in the office.

    Learning and development

    Formal training programs, mentorship, and on-the-job learning experiences.

    View SolutionCX, LLC's employee benefits
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    SolutionCX, LLC

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