United Kingdom onlyVIVO, a 50:50 joint venture between Serco and EQUANS, has been awarded places on the Defence FM and Housing Maintenance framework contracts.
VIVO embodies both experience and innovation. It combines Serco’s comprehensive track record delivering engineering, technical and FM services to the UK MOD for over 55 years with EQUANS’ market leading FM, energy, asset optimisation and regeneration capabilities.
Contract Type: Fixed Term
Location: Homebased (with ad-hoc travel)
Working Hours: 37.5 hours per week (8:00-4:30pm)
Here at VIVO we are looking for a new Finance Assistant to work under the Purchase to Pay manager to provide administrative support to the Commercial Team on all commercial matters, relating to service delivery and the commercial expectations of the business.
You will be responsible for:
- Processing subcontract and vendor invoices.
- Checking costs for correct application of agreed rates,
- Maintaining and following core contract commercial/finance processes, controls, and documents.
- Liaising with SME’s/Supply Chain over queries.
- Supporting the team with any ah-hoc P2P related task as and required by the business.
- Answering queries efficiently and effectively both internal and vendors.
- Preparation and maintenance of reports as required by Commercial Team/Finance team.
- Maintaining electronic filing systems and periodic archiving.
- Providing administrative support as required by line manager.
What you’ll need to do this role
Use of SAP/Maximo/Guided buying systems is desirable.
Educated to NVQ Level 2 standard or equivalent experiential experience.
Demonstrable experience of P2P.
Experienced in data processing, typing and general administrative duties.
Good understanding of administrative practices utilising MS Office Systems in particular Excel and Outlook.
Experience in processing payments to supply chain.
General office experience in a commercial environment.
Adept with continuous improvement tools and techniques.
It is desirable that you have experience of operating within an MOD environment and have familiarity with geography and establishments within area of responsibility
You must be able to pass BPSS Clearance to be considered for this role.
What we offer
- Up to 6% contributory pension scheme
- 25 Days annual leave
- Volunteer leave
- Established reward and recognition scheme
- One paid professional subscription
- Life Assurance Policy
- Employee discount and reward schemes
- Interesting, varied, and enjoyable work
- A company that recognises your contribution
- Training opportunities and qualifications within a supportive environment to ensure career progression
VIVO Defence Services
The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.
At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.
We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Employer. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview. If candidates wish to request extra time to apply then they should contact 0345 010 4000 and ask to speak to a VIVO Recruiter.
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