Travel Coordinator - A194

Industry

Travel & Tourism

Work Arrangement

Fully Remote

Job Type

Independent Contractor, Full-Time

Work Schedule

Monday to Friday, flexible hours with tight turnaround expectations

Locations

Philippines

Mexico, Colombia, Brazil, Argentina

Other remote regions with strong English communication skills and relevant experience

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we’re building for: WATCH HERE

Why Work with Us?
At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.

About the Company

The company is a high-touch, luxury travel agency specializing in bespoke, deeply curated itineraries for discerning travelers such as families and professionals. They operate with meticulous attention to detail, personalized service, and elevated aesthetic standards. The working culture is intentional, thoughtful, and deeply focused on delivering premium, polished client experiences with no room for error.

Role Overview

The Travel Coordinator will be the behind-the-scenes operator responsible for transforming raw, disorganized travel proposals into visually stunning, client-ready itineraries. This role is essential in elevating the client experience, maintaining brand standards, improving turnaround speed, and enabling the team to scale without sacrificing quality. You will handle itinerary formatting, assist with pre-arrival communications, and manage light backend logistics—all while maintaining luxury-level precision, aesthetic consistency, and fast delivery windows.

Your Impact

• Reduce turnaround time and increase operational efficiency across itinerary production
• Elevate all client-facing materials to a polished, luxury, on-brand level
• Improve client satisfaction through consistent, error-free communications
• Ensure seamless backend coordination with hotels, guides, and internal partners
• Identify opportunities to improve templates, workflows, and formatting consistency
• Take increasing ownership over processes as trust and speed are demonstrated

Core Responsibilities

Itinerary Beautification

• Convert raw travel proposals into polished, visually stunning itineraries using Canva templates.
• Add personalized recommendations (dining, shopping, experiences).
• Ensure consistent formatting, brand voice adherence, and flawless grammar.
• Maintain layout standards across all client deliverables.

Back-End Communications & Logistics

• Draft client-facing pre-arrival and final trip summary emails.
• Prepare internal notes for hotels, guides, and in-destination partners.
• Organize itinerary updates, timelines, and files across systems.
• Assist with light project management and internal file organization.

Requirements

Key Requirements

• Ability to deliver error-free, visually refined client-facing materials
• Strong design eye with elevated taste aligned with premium/luxury brands
• Fast turnaround and ability to manage multiple parallel tasks
• High initiative—able to spot issues before they become problems
• Excellent written English and structured communication

Must-Haves (Required)

• Fluent English with impeccable grammar
• Advanced Canva proficiency (portfolio or sample work required)
• Extremely high attention to detail
• Strong sense of visual aesthetics and formatting
• Ability to meet <48-hour delivery windows
• Proactive problem-solving and ownership mindset

Nice-to-Haves (Preferred)

• Experience in luxury travel, events, or hospitality
• Background in design, layout, editorial, or visual production
• Familiarity with itinerary planners or travel-industry workflows
• Ability to scale hours as business needs grow

Tools Proficiency

Must-Haves (Required)

• Canva
• Google Workspace
• ClickUp or similar task management tool

Nice-to-Haves (Preferred)

• Trip planning or itinerary software
• Additional design or content tools

Benefits

• Competitive Salary: Based on experience and portfolio quality

• Remote Work: Fully remote—work from anywhere
• Performance-Based Bonus: Based on creative quality and timely project delivery
• Creative Growth: Long-term opportunity to lead major campaigns or projects
• Generous PTO: In accordance with company policy
• Health Coverage for Philippines-based talents: HMO coverage after 3 months for full-time employees
• Direct Mentorship: Guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth

Our Recruitment Process

1. Application
2. Screening
3. Top-Grading Interview
4. Skills Assessment (1 internal, 2 from the client)
5. Client Interview
6. Job Offer
7. Client Onboarding

Ready to Join Us?

If you’re a passionate storyteller with a sharp eye for detail and a love for crafting visual experiences that connect, we’d love to see your work. Apply now and take your editing career to the next level — creating content that inspires, informs, and captivates.