Project Management with Notion exp (US-Based Marketing Services Company)

Work Arrangement: Fully remote

Work Schedule: Monday – Friday, 7:00 AM – 3:00 PM EST; 12:00 PM - 8:00 PM EST
Job Type: Independent Contractor, Full-time.
Salary Range: Based on experience, to be discussed during the interview

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we’re building for: Watch here

Why Work with Us?

We’re not just another recruiting firm—we focus on placing candidates with exceptional US and EU founders who prioritize the long-term success of their team members. We also provide retention bonuses at 3, 6, 9, and 12 months, as well as community-driven benefits like an annual retreat.

About the Partner Company

They help growing companies build founder-led content engines that fuel business growth. In less than a year, they've partnered with over 120 executives, launching thought leadership programs that have generated over $1M in attributed revenue.

Our client roster includes leading names across Web3, fintech, e-commerce, HR tech, and venture capital—such as Compound, Instantly.AI, Relay.app, Mercury, Frec, Dragonfly, a16z, Solana, XRP, Mantis, Uranium Digital, Airops, Bonfire, and HiFi.

Role Overview

The Project Manager will drive operational excellence across our content production pipeline, ensuring the efficient delivery of high-quality content to our clients. This role demands exceptional organizational skills, a strong eye for process optimization, and the ability to coordinate effectively across multiple stakeholders. You’ll work closely with Content Leads and writers to streamline workflows and uphold consistent delivery standards.

Key Responsibilities

Client Workflow Management (60%)

• Own and streamline communication between clients and internal content teams.
• Manage content approvals and feedback loops with clarity and timeliness.
• Proactively update Notion boards and timelines to reflect status changes.
• Ensure timely delivery of high-quality content.
• Monitor Slack for client and team updates; collaborate with other PMs to ensure full coverage across accounts.

Internal Operations Special Projects (40%)

• Onboard new clients and team members into internal systems.
• Maintain and improve operational dashboards, automations, and tooling (primarily in Notion).
• Collaborate with leadership on special projects and troubleshooting initiatives.
• Partner with tech teams to coordinate system updates.
• Keep internal documentation current and contribute to scalable process improvements.

Onboarding Timeline (First 30 Days)

• Weeks 1–2: Shadow existing PMs, train on Notion, tools, and observe real client workflows.
• Weeks 3–4: Co-manage accounts under supervision; begin handoff of responsibilities.
• Exposure to both AM-heavy and PM-heavy shifts to ensure coverage across time zones.

Requirements

Must-Haves

• 3+ years of project management experience, ideally within a content or creative agency
• Advanced proficiency in project management tools such as Notion, Asana, or ClickUp
• Hands-on experience with AI tools and automations to streamline workflows
• Proven ability to implement and optimize operational systems
• Experience managing complex projects with multiple stakeholders
• Strong understanding of content production processes (editorial, design, video, or marketing)

Nice-to-Haves

• Familiarity with tools like Slack integrations, Zapier, Airtable, or Figma
• Experience scaling internal processes for fast-growing teams
• Background in creative or media production workflows
• Prior experience training or mentoring junior team members
• Comfortable working across multiple time zones and with global teams

Benefits

• Competitive Salary: To be discussed during the interview
• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Direct Mentorship: Grow through guidance from international industry experts
• Learning Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance

Our Recruitment Process

1. Application
2. PreScreening
3. Top-grading Interview
4. Skills Assessment
5. Client Interview
6. Job Offer
7. Client Onboarding