United States only*Only those with 2+ years of Executive Assistance Experience will get an interview. Once you apply you will be sent a video interview link. You will only get an in-person interview if you complete the video interview task first*
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our team. The ideal candidate will be a top-performing professional who can seamlessly manage the day-to-day administrative tasks and contribute to the overall efficiency of our team.
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our team. The ideal candidate will be a top-performing professional who can seamlessly manage the day-to-day administrative tasks and contribute to the overall efficiency of our team.
Key Responsibilities
- Email Management: Efficiently manage and prioritize the executive's email correspondence, ensuring timely responses and appropriate follow-ups.
- Phone Calls: Handle both inbound and outbound calls as needed
- Calendar Management: Maintain and organize complex calendars, schedule appointments, and coordinate meetings with internal and external stakeholders. (use of Calendly is integrated)
- Bookkeeping: Provide light bookkeeping support, including expense tracking, invoice processing, and financial documentation organization.
- Marketing Support: Utilize Canva for designing professional and visually appealing presentations, marketing materials, and other collateral as needed. This may include graphics such as thank-you notes, birthday cards, etc.
- Social Media: Coordinate a social media calendar to ensure all posts make it to the appropriate medium.
- Travel Coordination: Arrange and coordinate travel plans, accommodations, and itineraries for business-related trips.
- Document Preparation: Draft and edit correspondence, reports, and other documents on behalf of the executive team.
- Meeting Coordination: Prepare meeting agendas, attend meetings as needed, and compile meeting minutes. Ensure effective communication and collaboration within the team.
- Project Management: Assist in managing special projects, ensuring they are completed accurately and on time.
Skills, Knowledge and Expertise
- Proven experience as an Executive Assistant, supporting high-level executives in the mortgage or financial industry.
- Exceptional organizational and multitasking abilities.
- Proficient in all social media types
- Strong attention to detail and a proactive approach to problem-solving.
- Ability to handle many tasks in an ever-changing environment
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- Knowledge of Shape CRM is a plus.
- Proficiency in Canva for assistance with marketing flyers is a plus.
Benefits
- Above market salary
- HMO on Day 1 for principal and two dependents
- Government-mandated benefits
- Performance-based Incentives
- Quarterly Company Events
- 1,000 PHP De Minimis
- Equipment and software provided
Philippines
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