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NightOwl ConsultingNC

Executive Assistant (Event Planner Experience)

NightOwl Consulting Philippines Inc. is a Global Business Service (GBS) provider connecting companies with world-class talent in the Philippines, offering customized outsourcing solutions with a focus on client partnership and employee well-being.

NightOwl Consulting

Employee count: 51-200

Salary: 480k-600k PHP

Philippines only

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We are seeking a highly organized, detail-oriented Executive Assistant & Event Planner to provide top-tier administrative support and lead coordination for multiple events. This role requires a proactive individual who can manage complex logistics, communicate effectively on behalf of executives, and deliver exceptional results across both administrative and event-planning functions.

Key Responsibilities

Event Planning & Coordination
  • Research and source event venues suitable for team functions/gatherings.
  • Obtain and compare venue quotes, packages, and availability.
  • Present clear, organized venue and travel options to stakeholders.
  • Act as a liaison between executives, Loan Officers (LOs), and vendors to confirm event details and
    bookings.
  • Coordinate travel arrangements, accommodations, itineraries, and vendor services (e.g., catering, AV,
    decorations).
  • Manage 5–10 events simultaneously, ensuring each is executed efficiently and on time.
  • Adapt and scale processes for increasing event volume or complexity.
  • Handle last-minute changes and troubleshoot event-related issues with poise and professionalism.
  • Coordinating with the marketing team for marketing assets needed for each event and ensuring that the office is regularly stocked with all events related printed materials (i.e. printing paper, branded pop-
    up banners, branded pens, business cards, etc.).
Executive Assistant Support
  • Provide general administrative support including document prep, flyer duplication, and digital organization.
  • Communicate effectively via phone and email to schedule meetings, relay messages, and manage itineraries on behalf of executives.
  • Maintain a high degree of confidentiality and professionalism in all communications.

Skills, Knowledge and Expertise

  • Experience: 3+ years in event planning, executive assistance, or a related role.
Skills:
  • Exceptional organizational and multitasking abilities.
  • Strong verbal and written communication skills.
  • Confident speaking on the phone and representing others professionally.
  • Tech-savvy with proficiency in calendar tools, spreadsheets, and cloud-based collaboration tools.
  • Detail-oriented with a proactive, solution-oriented mindset.
  • Prior experience coordinating events in the real estate, finance, or corporate sectors.
  • Background in travel booking or working in fast-paced environments.
  • The ideal candidate would have strong research skills and may also have experience using Eventbrite.com and Canva.com
  • Familiarity with design tools for basic flyer or document duplication (e.g., Canva, Adobe Acrobat, etc.).

Benefits

  • Above market salary
  • HMO on Day 1 for principal and two dependents
  • Government-mandated benefits
  • Performance-based Incentives
  • Quarterly Company Events
  • 1,000 PHP De Minimis
  • Equipment and software provided

About the job

Apply before

Posted on

Job type

Full Time

Experience level

Mid-level

Salary

Salary: 480k-600k PHP

Experience

3 years minimum

Location requirements

Hiring timezones

Philippines +/- 0 hours

About NightOwl Consulting

Learn more about NightOwl Consulting and their company culture.

View company profile

NightOwl Consulting Philippines Inc. was established with a foundational desire to deliver enhanced services for both its clients and its employees. As a Global Business Service (GBS) provider, the company focuses on offering next-level support that combines extraordinary production with operational ease. NightOwl Consulting prides itself on its firsthand experience in customizing business pathways to create a comprehensive team experience at a reduced cost, exemplifying its capacity to build out significant team structures, such as a 12-man team, at the cost equivalent of two traditional hires. The company's mission is centered on connecting businesses with world-class talent, while its vision is to cultivate a global family that aspires to achieve its highest potential. The founders conceptualized NightOwl to be more than a conventional Business Process Outsourcing (BPO) firm, positioning it as a GBS provider dedicated equally to client success and employee well-being, fostering an environment of continuous growth and development.

The core philosophy at NightOwl Consulting is to redefine the landscape of GBS by intertwining excellence with unwavering integrity. This approach was born from the founders' own experiences as clients of BPO firms, where they identified a lack of true partnership—one where employee welfare mirrored the dedication to client satisfaction. This realization led to the inception of NightOwl, where nurturing a culture where every team member feels heard and genuinely valued is paramount. The company's overarching mission is to democratize access to premium BPO services, making outsourcing a viable option for enterprises of all scales. Drawing from their client-side experiences, they pinpointed a gap in the traditional BPO model and envisioned a more holistic approach. This vision materialized into a company where client collaboration is a core principle, not just a buzzword. NightOwl Consulting is committed to forging close partnerships, comprehensively understanding unique client needs, and meticulously tailoring solutions to align seamlessly with their objectives. They position themselves as steadfast allies, diligently working alongside clients and their teams to navigate challenges and propel them towards their goals.

NightOwl Consulting emphasizes a 'white glove' experience for outsourcing, particularly for companies looking to hire overseas talent, primarily in the Philippines. Their process is designed to be high-touch, alleviating common client pain points associated with outsourcing. This includes pre-screening candidates, conducting IQ and personality tests, interviewing on behalf of clients, and providing training before onboarding. The company's guiding principle is to help businesses leverage the benefits of outsourcing without needing to become outsourcing experts themselves. They offer a transparent cost-plus pricing model, aiming for clients to save significantly per role. Employees hired through NightOwl work full-time and exclusively for their respective clients. The company supports various work setups, with a popular option being work-from-home arrangements. Core values such as GRIT, GROWTH, FUN, and FAMILY underpin all their operations, fostering a 'Can Do, Will Do' spirit that encourages pushing beyond conventional business practices.

Employee benefits

Learn about the employee benefits and perks provided at NightOwl Consulting.

View benefits

Above market salary

Competitive compensation.

Quarterly Company Events

Regular company gatherings.

Paid leave incentives

Incentives for paid time off.

Performance based Incentives

Incentives based on performance.

View NightOwl Consulting's employee benefits
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NightOwl Consulting

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