Procurement Specialist

Working at ICF means applying a passion for meaningful work with intellectual rigour to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to assist our clients and benefit their constituencies. We believe in collaboration, mutual respect, open communication, and opportunity for growth.

The procurement team provides a centralised service to the business, addressing client contracts, procurement, pricing, and risk. The team is located in multiple locations across the UK, US, Belgium, India and Spain, and it supports project delivery around the world. Reporting to one of the Procurement Managers, the Procurement Specialist will primarily be responsible for coordinating and managing all aspects around the suppliers supporting one of the company’s lines of business. In addition, the Procurement Specialist will support the existing members of the team in across Europe and India.

About The Role

You will be highly organised, able to work autonomously at times, have a conscientious approach and an attention to detail. You will also need to demonstrate excellent English oral and written communication skills and have the confidence and professionalism to effectively liaise with external parties. As a team player, you will be responsive, flexible, quick to learn and able to plan, prioritize and manage workloads effectively.

As the Procurement Specialist, your main responsibilities will be to take ownership of and support an area of the business in the procurement and management of subcontractors. Our subcontractors typically range from individuals to multi-nationals and provide a range of skills to supplement ICF’s own capabilities. The role will include supporting the selection and carrying out the due diligence to onboard subcontractors, running tenders or competitive pricing activities, drafting and negotiating supplier agreements and the subsequent management of the selected suppliers against the agreed criteria.

We will provide you with the support and training to further your personal development and provide an environment where your intellectual and practical abilities are enhanced in a positive and challenging way. We offer a comprehensive talent development programme and foster a highly skilled, energized and empowered workforce. ICF is also an Equal Opportunity Employer.

Key Responsibilities

Your day-to-day responsibilities will be varied but the core duties will include:

• Working with the business to effectively draft, negotiate and issue legally-sound subcontractor agreements, variations, NDAs and pre-bid agreements, in line with ICF’s policies and procedures including the company’s Anti-Bribery and Corruption policies.
• Supporting the business with reports and other admin related tasks including, pricing data, raising valid requisitions and subsequently processing these to purchase orders.
• Setting up a suitable supplier relationship management process to managing the project suppliers against their agreed KPIs.
• Supporting the business in the selection of vendors.
• Ensuring that the various Due Diligence processes are carried out suitably for all new and existing vendors, recording such info as required in the appropriate systems.
• Providing support to the wider-procurement team with other client-related projects, as required.

Required Experience

• Previous experience of drafting and managing supplier contracts.
• Previous experience of contracting and managing subcontractors.
• Ideally previous experience of working in a professional services company/consultancy.
• Proficiency in MS Office applications.

Personal Attributes

To be successful in this role the ideal candidate should have:

• Excellent attention to detail.
• Sound business ethics, including protection of proprietary and confidential information.
• Ability to multi-task and deal effectively with competing demands and deadlines.
• Good verbal, interpersonal and written communication skills with the ability to deliver information clearly and concisely to colleagues, and suppliers.
• Strong organisation and decision-making capabilities.
• Have a “can do” attitude.
• Ability to exercise good judgment, discretion, tact and diplomacy.
• Comfortable with working within a geographically dispersed team

This is an opportunity that will allow an individual to develop their career and be part of an exciting team to add real value to ICF’s Europe and Asia Group. 

ICF offers an excellent benefits package including 25 days annual holidays and health benefits, an award-winning talent development programme, and fosters a highly skilled, energised and empowered workforce. ICF's website is www.icfi.com.

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