Executive Assistant

Hyre is a fast-growing virtual assistant service company dedicated to providing exceptional support to our clients. We value innovation, efficiency, and a commitment to excellence. Join us and be part of a dynamic team that empowers businesses to thrive.

Role Overview

We are seeking a highly organized and proactive Bilingual Executive Assistant to provide comprehensive support to executives and leadership teams. The ideal candidate is detail-oriented, resourceful, and fluent in English and Spanish, with strong communication skills and the ability to manage sensitive information in a fast-paced remote work environment.

Key Responsibilities

• Executive Support: Manage calendars, coordinate meetings, and handle email correspondence on behalf of executives.
• Travel & Scheduling: Organize travel itineraries, book accommodations, and ensure smooth scheduling.
• Project Coordination: Track executive projects, prepare reports, and manage deadlines.
• Communication Management: Draft, proofread, and translate correspondence in both English and Spanish.
• Documentation & Data Management: Maintain organized records, prepare presentations, and manage confidential information.
• Meeting Preparation: Prepare agendas, take detailed minutes, and follow up on action items.
• Ad Hoc Support: Assist executives with personal and professional administrative needs as required.

Requirements

• Experience: At least 2 years as an Executive Assistant, Virtual Assistant, or in a similar support role.
• Bilingual Proficiency: Strong written and verbal communication skills in English and Spanish.
• Tech Skills: Proficient in Google Workspace, Microsoft Office Suite, and project management tools (e.g., ClickUp, Asana, Trello).
• Professionalism: Ability to handle confidential information with discretion and integrity.
• Organization: Exceptional time management, prioritization, and multitasking abilities.
• Availability: Must be able to work during US business hours.
• Work Setup: Reliable internet connection and a quiet, professional workspace.

Preferred Qualifications

• Experience supporting C-level executives or senior leadership.
• Familiarity with CRMs such as HubSpot or Salesforce.
• Strong skills in preparing professional reports and executive presentations.
• Experience with virtual conferencing tools like Zoom and Google Meet.

What We Offer

• Competitive compensation package.
• Opportunities for growth and long-term career development.
• Supportive team culture with collaborative virtual tools.
• Flexibility to work remotely from anywhere.