Mexico onlyHyre is a fast-growing virtual assistant service company dedicated to providing exceptional support to our clients. We value innovation, efficiency, and a commitment to excellence. Join us and be part of a dynamic team that empowers businesses to thrive.
About the Role
We’re looking for a highly organized, proactive Executive Assistant to support leadership with day-to-day administrative, operational, and coordination tasks. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs, and can keep executives focused by handling details behind the scenes.
This is a remote role open to candidates based in Latin America, supporting a US-based team.
About the Client
We are a growing, process-driven organization supporting leadership teams across operations, sales, and customer experience. The company values clear communication, accountability, and systems that scale. This role plays a critical part in keeping leadership organized and operating efficiently.
Key Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating across time zones
- Handle inbox management, email triage, and follow-ups on behalf of leadership
- Prepare agendas, meeting notes, summaries, and action items
- Assist with document creation, data entry, reporting, and light research
- Coordinate internal workflows, reminders, and task follow-through
- Support operational projects, special initiatives, and ad-hoc requests
- Maintain confidentiality and handle sensitive information with discretion
Requirements
- 2+ years of experience as an Executive Assistant, Virtual Assistant, or Administrative Assistant
- Strong written and verbal English communication skills
- Excellent time management, organization, and attention to detail
- Comfortable working independently and taking initiative
- Tech-savvy and quick to learn new tools and systems
- Reliable internet connection and professional home setup
Tools You May Use
- Google Workspace (Gmail, Calendar, Docs, Sheets)
- Slack or similar team communication tools
- Project management platforms (ClickUp, Asana, or similar)
- Video conferencing tools (Zoom, Google Meet)
Work Schedule
- Aligned with US business hours
- Full-time or part-time availability depending on fit and business needs
What Success Looks Like
- Executives stay focused on high-impact work
- Schedules are organized, inboxes are under control, and nothing slips through the cracks
- Tasks are anticipated, not just assigned
- Communication is clear, timely, and professional
United States
Philippines only
South Africa only